Harwood Medical Instruments PLC

Harwood Medical Instruments PLC (HMI), based just outside of Birmingham, England, manufactured specialty medical instruments and sold them in market niches that were becoming increasingly competitive and price sensitive because of pressures to reduce health care costs. HMI was organized into nine divisions each run by a general manager. Over the years, HMI had grown both organically and by acquisition. Six of the divisions had been acquired by HMI within the past decade.

All of HMIs divisions sold medical products to hospitals, laboratories, and/or doctors, so the need for product quality and reliability was high. The divisions varied significantly, however, in terms of the degree to which their success depended on, for example, development of new products, efficiency of production, and/or customer service.

Bonuses for division general managers were paid semi-annually. Up to the year 2009, these bonuses were calculated as 1% of division operating profits.

HMIs managing director, Andy Guthrie, had concerns though that the operating profit measure was too narrowly focused. He had been reading articles about performance measurement and decided to a more balanced scorecard. In November 2009, just before introducing a new bonus plan, Mr. Guthrie explained to his chief financial officer that he was willing to pay out higher bonuses than had been paid historically if improved performance warranted doing so.

The new plan provided a base bonus for division general managers of 1% of division operating profits for the half-year period. This base bonus was adjusted as follows:

Increased by 5,000 if over 99% of deliveries were on time; by 2,000 if 95-99% of deliveries were on time; or by zero is less than 95% of deliveries were on time.

Increased by 5,000 if sales returns were less than or equal to1% of sales, or decreased by 50% of the excess of sales returns over 1% of sales.

Increased by 1,000 for every patent application filed with the UK Intellectual Property Office.

Reduced by the excess of scrap and rework costs over 1% of operating profit.

Reduced by 5,000 if average customer satisfaction ratings were below 90%.

If the bonus calculation resulted in a negative amount for a particular period, the manager received no bonus. Negative amounts were not carried forward to the next period.

Exhibit 1 shows results for two representative HMI divisions for the year 2010, the first year under the new bonus plan. The Surgical Instruments Division (SID), one of HMIs original businesses, sold a variety of surgical instruments, including scissors, scapels, retractors, and clamps. The markets for these products were mature, so growth was relatively slow. Not much innovation was needed, but controlling costs was critical. The Ultrasound Diagnostic Equipment Division (Ultrasound), which was acquired in 2007, sold and serviced ultrasound probes, transducers, and diagnostic imaging systems. The ultrasound market promised excellent growth and profits if the division could keep its sophisticated products on the cutting edge technologically and control both product development and product costs effectively.

In 2009, the total annual bonuses for the year earned by the managers of SID and Ultrasound were approximately 85,000 and 74,000, respectively.

Exhibit 1 Harwood Medical Instruments PLC

Operating results for the surgical Instruments and Ultrasound Diagnostic Equipment Divisions, 2010 ( in 000s)

	Surgical Instruments Division		Ultrasound Diagnostic Equipment Division
	1st half of 2010	2nd half of 2010	1st half of 2010	2nd half of 2010
Sales	42,000	44,000	28,600	29,000
Operating profit	4,620	4,400	3,420	4,060
On-time deliveries	95.4%	97.3%	98.2%	94.6%
Sales returns	450	420	291	289
Patent applications filed	0	1	4	8
Scrap and rework costs	51.1	45.0	39.7	28.2
Customer satisfaction (average)	78%	89%	81%	91%

Assignment Questions

1. What are the advantages and disadvantages of the performance measurement system to award bonuses up to the year 2009?

2. Calculate the bonus earned by each manager of the two Divisions for each 6-month period and for the year 2010 (Take note that the figures in pounds () are presented in thousands). What conclusion can be drawn with the implementation of the new plan to award the bonus in 2010 when comparing the bonus awarded in 2009?

3. Apart from the new plan that was introduced, design an appropriate balanced scorecard that reflects the performance of Harwood Medical Instruments PLC and would encapsulate a rather more balanced approach in awarding of bonuses.