Has anyone come up a screenshot of the accounts used in quickbooks? or just a basic overview of the data

SYSTEM IMPLEMENTATION AND TRANSACTION PROCESSING PROJECT (300 POINTS) MARY'S SUNSHINE POOL CASE BACKGROUND The objectives of this project are as follows: To reinforce your learning the AIS concepts presented in class To experience a transaction processing application To see the composition of the fields on different tables, such as the fields contained in the general ledger table, the accounts receivable table, etc. To see the advantages of the automated features contained in an accounting information system, such as the automatic posting of transactions To demonstrate on-line computer controls such as field edits, reasonableness checks, etc. To see the interfaces between sub-systems and the general ledger and increase your ability to track information into the financial reports To experience implementing an accounting system To practice project planning with an inflexible deadline To experience an extensive, multi-part project completed as a team. REQUIREMENTS Assume that Mary's Sunshine Pool Incorporated has hired you as a consultant to analyze the controls in its existing system and to implement a computerized accounting system. The present accounting system is entirely manual. The new system will be an accounting software package that runs on a microcomputer. 1. 2. 3. 4. Requirement Prepare a project plan in Gantt chart format showing how you and your partner completed the project Prepare a system flowchart of Mary's Sunshine Pool Company's transaction processing under the manual system as described in this handout Perform the company set up and process transactions for the company. Prepare a one-page memo to the company owners suggesting ways to improve their internal controls. Total task points 50 Participation points to be split between team members 1 Points 25 50 125 75 275 CASE MATERIALS MARY'S SUNSHINE POOL INCORPORATED 4000 AIS Rocks Blvd. Anywhere, XX 12345 Federal Tax ID: XXX-XX-XXXX COMPANY BACKGROUND Mary's Sunshine Pool Incorporated is a merchandising firm that sells various pool supplies, e.g., chemicals, diving boards, pumps, ladders, poolside furniture, pool games, floating loungers. At present, Mary's Sunshine has a manual accounting system; however, the company has hired you to implement an accounting program to be used on a personal computer as of July 1, the beginning of the current fiscal year. Mary and Ed, the stockowners of the company, have made available to you the balance sheet and data from the subsidiary ledgers for the fiscal year ended June 30. As of June 30, Mary's Sunshine Pool Company consisted of a showroom and an office in one building, a distribution center in another building, and five employees. The employees are: Lauren Allen, a salesperson at the showroom, Paul Barton and Ernest Callahan, traveling salesmen, and Fred and Ted Hill, Mary and Ed's twin sons who work at the distribution center only during the summer months. Mary's Sunshine Pool Incorporated owns the land, the showroom/office building, the distribution center building, a delivery truck and two automobiles driven by the traveling salesmen. REVENUE TRANSACTION CYCLE Sales are made to users of pool supplies. Pool supplies are displayed and orders for products are taken in the showroom. The traveling salesmen also take orders. The distribution center is located on the same lot as the showroom/office building. It is here that the orders are filled and shipped. Order Processing All sales are credit sales, which are subject to the approval of Ed. Ed approves credit based on his "gut" feeling for each individual case and on the opinions of his bowling buddies. Generally, Ed wants to make the sales and few orders are not approved. In the few cases where Ed does not approve the credit, he marks his copy of the sales order accordingly. He makes a copy of all of the disapproved orders and two copies of the approved orders. He sends one copy of both the approved and disapproved orders and all of the original orders to Mary. He sends a copy of the approved orders to the twins so they can fill them. Mary prepares a report for each salesperson listing both the sales orders turned down for credit and the approved sales and sends the reports along with the marked sales orders to the salespeople. The salespeople notify customers of disapproved credit and then throw the reports and disapproved sales orders in their car trunks or wastebaskets. The salespeople file the original approved sales orders for later use. Mary files the copies of the approved orders until a shipping notice is received. The copies of the disapproved orders are thrown away. 2 Shipping Out of town orders are shipped common carrier FOB Destination. Recently, Ed had a brief meeting with the twins about the possibility of sending the bulk of freight shipments through one common carrier, Iron Rooster Trucking Company. The advantage to Mary's Sunshine would be a rebate paid quarterly of up to 15% of freight charges. Based on prior years' business, this rebate would total in excess of $15,000 per year. Without giving this practice much thought, Ed told the twins to begin using Iron Rooster as much as possible. The twins take all of the approved orders, find and box the merchandise and prepare a bill of lading for the carrier. The twins send their copy of the sales order marked "shipped" and a copy of the bill of lading to Mary. After an order has been shipped, the twins update the inventory cards to keep an accurate record of items on hand. At the end of the week, all of the inventory cards are reviewed and a weekly inventory report is prepared. Accounts Receivable Mary matches the sales order marked "shipped\" to her copy of the sales order. She then prepares a two-part invoice and mails the original to the customer. She records the sales in the sales journal and the receivables in the subsidiary ledger. Mary files by date her copy of the invoice with her copy of the sales order and the shipping documents. During the summer season, Mary's Sunshine often has difficulty in shipping customer orders in a timely manner. Supplier delays in delivery to Mary's Sunshine and increased volume cause delays in outgoing shipments. At the end of some months, Mary prepares and mails customer invoices ahead of actual shipment. She claims this practice more closely matches revenues and expenses. As usual, Mary records the sales in the sales journal and in the accounts receivable subsidiary ledger. Customers are allowed to take a 2% discount if they pay within 10 days of the billing date; otherwise, the net amount is due in 30 days. Once per month, Mary prepares a listing of delinquent customers that she sends to the salespeople. They are responsible for collecting the overdue amounts. Cash Receipts Mary opens the mail each day; sorts the cash receipts and the invoices to be paid and logs them in the appropriate logs. Mary records the receipts on customers account in the cash receipts journal and in the accounts receivable subsidiary ledger. After recording all the cash receipts, she prepares a deposit slip and takes the cash to the bank. 3 DISBURSEMENT CYCLE Purchasing Every Friday afternoon, the salespeople prepare weekly sales reports from their copies of the sales orders. They send the reports to Ed and then refile their sales orders by customer name. Ed reviews the weekly sales reports and the weekly inventory reports prepared by Fred and Ted. Ed "eyeballs" the numbers, notes any shortages in inventory, and prepares 3-part purchase orders. He mails the original to the vendor, sends one to the twins in the distribution center and one copy to Mary. As noted above, Fred and Ted have a card file for keeping track of inventory. Each card has a running balance to expedite the preparation of the weekly inventory reports for Ed. When they receive a copy of a purchase order, they pull the cards for the item(s) ordered, record the quantity ordered and the P.O. number, and file the purchase order in numerical order. When the shipment arrives, Fred and Ted pulls the purchase order to make sure that the items received were the items ordered and note any back orders on the purchase order. Then they pull the inventory cards, mark the items received, and prepare a receiving report that is sent to Mary. Cash Disbursements As noted above, Mary opens the mail and separates and logs the cash receipts and the invoices to be paid. Invoices are filed in alphabetical order by due date. Each Thursday, Mary pulls the invoices that are due that week and types three-part checks. The checks, along with the invoices, are given to Ed for his approval and signature. After Ed signs the checks, Mary mails the original, files the second copy in check number order, and attaches the third copy to the invoice. She then enters the check in the cash disbursement journal and the accounts payable subsidiary ledger. The third copy of the check and the attached invoice are filed alphabetically by vendor name. Payroll A full service payroll processing company called Payroll Paid Promptly (PPP) processes payroll. PPP calculates the payroll, creates and mails the checks to the employees and remits all payroll taxes and other withholdings to the appropriate locations. They send Mary a report once per month reflecting the transactions made on behalf of PPP. Mary prepares a journal entry to reflect the payroll and updates the general ledger. PPP charges a fee of 10% of the gross payroll for the payroll service. Mary prepares the check for these services once per month. The employees, who are paid once a month, are as follows: Lauren Allen, a salesperson at the showroom Paul Barton and Ernest Callahan, traveling salesmen Fred and Ted Hill, twins who work at the distribution center 4 PROJECT DETAILS 1) Project Plan Determine the tasks that you will perform to complete the project a) Determine how your team will complete the tasks b) Prepare a Gantt chart with time and dates indicated c) Prepare a final Gantt chart showing when the tasks were competed and how many hours each task took compared to your planned hours. Hint: think carefully about how you want to complete the tasks and how much you trust your partner to get his/her portion of the project done. 2) Prepare a system flowchart a) Follow the flowcharting guidelines in your textbook and as we have discussed in class. b) The final copy of the flowchart should be prepared using flowcharting software or Microsoft office. Hint: It is usually the easiest to set up the flowchart with a page for each entity. 3) Set up Company and process transactions a) Configure Company (Set Up Information) You need to start by creating a new company for the business. Read through the entire case before you start setting up your company. Note: given that this is a class project, the company name should be your names. Complete the company information making up information as you see fit. The proper date to start recording the transactions is 7/1. The fiscal year is 7/1/CY through 06/30/NY. You will be establishing the chart of accounts, the vendors, the customers and the inventory and service products. As part of your configuration, you need to decide the coding schemes that will be used for each of these data files. Also, to save yourself time, carefully set up the \"default\" information for customers, vendors, and inventory items. The company uses one checking account. The business has used prenumbered invoices and checks in the past. However, given that they need to purchase new forms to accommodate the new software they plan to restart their numbering sequences at 1. Given the small size of the company and the lack of available accounting expertise, the company has decided to outsource payroll to a company specializing in payroll services. This company provides a monthly report upon which to base the payroll journal entries. Further, given the small size of the company and the lack of systems experience the new system will be implemented without using e-commerce. Note: Be very careful working through the company set up options, this is where you establish how your company will function. If you get it wrong to start, it will affect all later transactions and reporting. b) Implement a chart of accounts Packaged software usually comes with several chart of accounts templates. When setting up 5 your company, you should select a standard chart of accounts for the industry and type of product you will be selling. Then go through the chart of accounts and modify it to suit this business. After you have modified the accounts, use the balance sheet provided in Appendix A to load the beginning balances using a Journal entry. c) Load beginning balances You also need to set up the account balances for the customers, vendors and inventory. The appropriate balances are given in the subsidiary ledgers for customers (Appendix B), vendors (Appendix C), and inventory products (Appendix D). Inventory Inventory items are shown in appendix D. The company would like to use the perpetual weighted average cost method to value inventory. There are two applicable price levels for the company: normal pricing and governmental pricing (the government entities get a 2% discount). Note: Set up your price levels (discounts) before you set up your customers. Customers Note: Before you set up your customers and vendors, go in and set the defaults, the software will then pre-fill the default values for certain fields. Terms are 2/10, net 30. All products are subject to state sales tax. The state sales tax rate is 5%. The open invoice method is used for all customers. Governmental customers get a preferred price (2% discount). In addition, Governmental customers do not pay sales tax. The ship-to and billing address are the same for all the customers. You should assume some reasonable information for any data fields that you feel are critical, but for which information is not provided. Statements are prepared and sent to each customer at the end of each month. APPENDIX B provides information for the customer subledgers. 6 Vendors The only trade accounts payable with outstanding balances at this time are shown in APPENDIX C. The credit terms for all trade creditors are Net 30 and all product purchases are exempt from sales tax. You should assume some reasonable information for the required fields. Additional vendors will be established as invoices are received for payment. 4) Process transactions Record the transactions for Mary's Sunshine listed on the transaction list for July (See Appendix E) 5) Analyze controls Prepare a one-page memo to Mary's Sunshine's proprietor summarizing your opinions on their controls and suggest ideas for improving the controls. Also consider controls they made need given the move from a manual to a computerized system. Hint: use memo format (to:, from:, subject:, etc.). Remember memos must be easy to read. Grammar counts. Hint: Prepare the flowchart prior to completing the controls memo. 6) Prepare package to show your work Prepare the documentation package of items listed in Appendix G. 7) Complete the team point distribution on D2L a) You have 50 points to distribute between yourself and your partner. If you worked on the project equally then you do not have to complete the point distribution form. Each of you will receive 25 points. b) If you believe you and your partner did not work equally then complete the form as you see fit. I will average you and your partners' points and add them to your task points (1) For example, if you believe you did the majority of the work then give yourself 50 and your partner 0. If your partner believes that you worked equally and splits the points 25/25, then you will receive 37.5 participation points and your partner will receive 12.5 participation points. 8) Grading The project will be evaluated using the grading sheet shown in Appendix H. 7 APPENDIX A MARY'S SUNSHINE POOL INCORPORATED BALANCE SHEET June 30 (YEAR OF AUTOMATION) Assets Current Assets Cash Accounts Receivable Less: Allow. Dbtful Accts Merchandise Inventory Office Supplies Prepaid Insurance Total Current Assets Property and Equipment Land Buildings Less: Accum. Depr. Office Equipment Less: Accum. Depr. Vehicles Less: Accum. Depr. Total Property and Equipment Total Assets Liabilities & Owner's Equity Current Liabilities Accounts Payable Note Payable Mortgage Note Payable (current portion) Total Current Liabilities Long-Term Liabilities Mortgage Note Payable Total Liabilities Stockholder's Equity Common Stock Total Liabilities and Owner's Equity 8 $84,429.00 $83,983.00 $(1,152.00) $54,629.00 $640.00 $1,650.00 $224,179.00 $25,000.00 $140,000.00 $(28,000.00) $15,570.00 $(11,720.00) $42,100.00 $(16,300.00) $166,650.00 $390,829.00 $30,300.00 $50,000.00 $7,000.00 $87,300.00 $82,000.00 $169,300.00 $221,529.00 $390,829.00 APPENDIX B MARY'S SUNSHINE POOL INCORPORATED ACCOUNTS RECEIVABLE DATA FROM SUBSIDIARY LEDGER JUNE 30 (YEAR OF AUTOMATION) Customer Invoice number 2288 2438 2440 2446 2450 2525 2526 2598 2621 2651 2655 2662 2777 2788 2790 Hill Township Cobb YMCA Girl's Camp Valley and Hill Park Cobb County Parks and Recreation Workout Pool and Spa Marietta City School System Hill and Dell Housing Development Park for Kids and Adults WatershipDown Township Chumming YWCA Forsyth County School System Cobb Community College Fulton County Parks and Recreation Water Park Resorts Date Balance 5/1/PRYR 5/15/PRYR 5/21/PRYR 5/31/PRYR 6/1/PRYR 6/5/PRYR 6/6/PRYR 6/8/PRYR 6/10/PRYR 6/15/PRYR 6/21/PRYR 6/22/PRYR 6/25/PRYR 6/26/PRYR 6/30/PRYR $7,474.00 $6,900.00 $7,836.00 $5,000.00 $2,863.00 $5,700.00 $8,316.00 $7,516.00 $3,500.00 $4,881.00 $7,296.00 $5,064.00 $6,137.00 $2,300.00 $3,200.00 TOTAL ACCOUNTS RECEIVABLE $83,983.00 Terms are 2/10, net/30 for all customers Aside: Add appropriate data such as an address and phone number for the first 3 customers. . 9 APPENDIX C MARY'S SUNSHINE POOL INCORPORATED ACCOUNTS PAYABLE DATA FROM SUBSIDIARY LEDGER JUNE 30 (YEAR OF AUTOMATION) Vendor Fennell Chemicals Major Pool Supply Alcoa Auto Alcoa Electric Kennesaw Supply Township Service Jay & Jay Parts John's Supply Cool Pool Supplies Alcoa Service TOTAL ACCOUNTS PAYABLE Invoice number Yf462 719 877889 P55227 94387 S7788 12345 Kkvv1 Cool167 Yy21 Invoice Date 06/15/XX 06/02/XX 06/10/XX 06/20/XX 06/15/XX 06/08/XX 06/30/XX 06/30/XX 06/08/XX 06/30/XX Balance $ 8,900.00 $ 2,300.00 $ 400.00 $ 3,300.00 $ 2,600.00 $ 400.00 $ 1,200.00 $ 6,200.00 $ 3,400.00 $ 1,600.00 $30,300.00 Aside: Add appropriate data such as an address and phone number for the first 3 vendors. 10 APPENDIX D MARY'S SUNSHINE POOL INCORPORATED INVENTORY DATA FROM SUBSIDIARY LEDGER JUNE 30 (YEAR OF AUTOMATION) Item Preferred Vendor Chem. Pool treatment 16'x20'x8' vinyl liner 24'x20'x10' liner Fennell Chemicals Major Pool Supply Major Pool Supply Major Pool Supply Major Pool Supply Major Pool Supply Cool Pool Supplies Cool Pool Supplies Cool Pool Supplies Alcoa Service 8' diving board 16' pool rope 20' pool rope Poolside lounger Table w/umbrella Water volleyball sets Pump valves TOTAL INVENTORY 1 2 Quantit y on Hand 25,000 lbs 8 ea ROP1 ROQ2 500 1000 5 10 4 ea 2 4 13 ea 5 50 ea Avg. Unit Cost $0.80 Unit Sales Price $2.00 $20,000.00 $750.00 $2,600.00 5 10 $25.00 $800.0 0 $200.0 0 $50.00 $1,600.00 5 $325.0 0 $400.0 0 $98.00 65 ea 15 10 $30.00 $60.00 $1,950.00 14 ea 10 10 $40.00 $560.00 40 ea 20 20 20 ea 5 10 $525.0 0 $18.75 $100.0 0 $800.0 0 $30.00 1,005 ea 50 100 $4.00 $8.00 ROP = Reorder Point ROQ = Reorder Quantity 11 Total $1,274.00 $1,250.00 $21,000.00 $375.00 $4,020.00 $54,629.00 APPENDIX E TRANSACTIONS LIST Purchases/Cash Disbursements July 1, Created a purchase order for 170 Poolside loungers for $37.50, 100 Tables with umbrellas for $500.00 and 40 Water volleyball sets for $15.00. July 1, Created a purchase order for 15 16'x20'x8' vinyl liners for $300.00, 25 24'x20'x10' liners for $390.00, 20 8' diving boards for $90, 100 16' pool ropes for $20.00 and 50 20' pool ropes for $25.00 July 3, Record the purchase of the new computer system. It was purchased at Computer World for $4,840.23 including sales tax. This amount should be charged to a Computer Equipment account. $840.23 is paid on delivery and a no interest note is signed for two installments one on 12/31/ CRYR and the second 12/31, a year later. July 6, Received goods from Cool Pool as ordered on July 1. July 7, Received goods from Major Pool as ordered on July 1. July 14, Created a purchase order for 40 long pool ropes @$30.00 and 40 short pool ropes @$25.00. July 21, Prepared checks for the following bills: Invoice Number Account Vendor Amount WS500 Water and Sewage City Overchargers 291.50 BSM 541 Mobile phone bill Mobilerus 120.45 49800 Telephone Independent Bell 139.51 U122 Utilities GA Utilities 210.65 7888 Freight Expense Iron Rooster 3270.25 July 22, Created a purchase order for 125 Tables with umbrellas at $480 and 25 poolside loungers at $35. July 23, Received goods from Major Pool as ordered on July 14 July 26, Received goods from Cool Pool as ordered on July 22. July 31, July 31, Record payroll (for July 31). See report from PPP (Appendix F) Pay PPP for payroll services at 10% of gross salaries. 12 Sales/Cash Receipts July 2, Sold 30 16' pool ropes, 1 diving board, 35 tables with umbrellas and 2 water volleyball sets to Hill Township at list price. July 3, Sold 2000 lbs Chem. Pool treatment, 1 16'x20'x8' vinyl liner and 45 Pump valves to Water Park Resorts at list price July 3, Sold 2 8' diving boards, 36 20' pool ropes, 10 Poolside loungers, 4 Tables w/umbrellas and 3 Water volleyball sets to Fulton County Parks and Recreation at 2% discount from list price. July 7, Sold 1000 lbs Chem. Pool treatment to Cobb County Parks and Recreation at 2% less than list price. July 8, Sold 1 24'x20'x10' liners, 2 8' diving boards, 30 16' pool ropes and 20 Pump valves at list to Park for Kids and adults. July 9, Sold 1 8' diving board, 20 20' pool ropes, 30 Poolside loungers, 20 Tables w/umbrellas and 2 Water volleyball sets to Hill and Dell Housing Development at list price. July 10, Sold 1 24'x20'x10' liners, 16 20' pool ropes, 30 Poolside loungers and 15 Tables w/umbrellas to Workout Pool and Spa at list price. July 11, Received check 123 from Hill Township to pay for the goods purchased on July 2. Included in this check as $2,000 to be applied to the remainder of their balance due. July 15, Sold 1 24'x20'x10' liners, 16 20' pool ropes, 25 pump valves and 2000 lbs of chemical treatment to Cobb Community College at 2% discount from list price. July 16, Received check number 4455 from Valley and Hill Park to pay their balance in full. July 17, Sold 20 20' pool ropes, 28 Poolside loungers, 18 Tables w/umbrellas and 600 lbs of chemical treatment to Cobb YMCA at list price July 18, Fulton County returned 4 tables and 5 loungers from their purchase on July 3. July 18, Received check number 340 from WatershipDown Township to pay their balance due in full. July 19, Sold 2 diving boards, 5 20' pool ropes, 25 Poolside loungers, 15 Tables w/umbrellas and 1500 lbs of chemical treatment to Chumming YWCA at list price. July 20, Received payment from Cobb YMCA for shipment on July 17th. Check number 45667. July 28, Received payment from Water Park Resorts for shipment on July 3 on check number 7891. Also, included in this check is $1,500 for payment on the previous balance due. July 28, Received payment on balance due from Forsyth County Schools. Check number 33221. July 29, Return received from Cobb County Community College of 4 pool ropes from their purchase on July 15. July 30, Sold 5000 lbs of chemical treatment and 100 pump valves to Cobb County Parks and Recreation at a 2% discount. July 31, Sold 30 tables w/umbrellas and 75 poolside loungers to Workout Pool and Spa. Adjustments and other miscellaneous transactions 13 July 31, Adjusting entries for July are as follows: Adjustments Amount 1. Sold one vehicle for $15,500. The vehicle's original cost was $17,000 and it's accumulated depreciation was $6,000 at the time of the sale. 2. Depreciation on the showroom/office building and the distribution center building (average life is 10 years, no salvage value, straight line depreciation) Per your calculation 3. Depreciation on the office equipment (average life is 5 years, no salvage value, straight line depreciation) Per your calculation 4. Depreciation on the vehicles (average life is 8 years, no salvage value, straight line depreciation) Per your calculation 5. Depreciation on the new computer Per your calculation Mary's Sunshine wants to use straight-line depreciation with a 3-year life and no salvage value. 6. Accrued interest expense on the mortgage $626.25 7. Expired insurance (1 year policy) Per your calculation 8. Office supplies remaining $325 9. Bad Debt Expense .5 % of credit sales 10. Bank Service Charges $55.00 11. Estimate and accrue Corporate Income Tax expense at 15% Per your calculation July 31, Analyze inventory requirements to determine products under or over stocked. Create purchase orders for products below the re-order point. July 31, Print monthly statements to customers. 14 APPENDIX F REPORT FROM PPP FOR 7/31 PAYROLL Payroll checks created: Name Lauren Allen Paul Barton Ernest Callahan Ted Hill Fred Hill Gross Salary Federal Income Tax $ 225.00 $ 396.00 $ 396.00 $ 56.00 $ 56.00 $1129.00 $1,500.00 $1,800.00 $1,800.00 $ 800.00 $ 800.00 $6,700.00 Social Security (FICA) $ 90.00 $ 108.00 $ 108.00 $ 48.00 $ 48.00 $402.00 State Income Tax $ 75.00 $ 90.00 $ 90.00 $ 40.00 $ 40.00 $335.00 Medical Insurance $ $ $ $ $ 57.32 57.32 57.32 57.32 57.32 $286.60 Retirement Charitable Contribs Net Pay $ 300.00 $ 500.00 $ 300.00 $ 25.00 $ 25.00 $1100.00 $50.00 $ 727.68 $623.68 $848.68 $ 598.68 $ 598.68 $3397.40 Employer contributions and payroll taxes remitted: Name Lauren Allen Paul Barton Ernest Callahan Ted Hill Fred Hill Social Security (FICA) $ 90.00 $ 108.00 $ 108.00 $ 48.00 $ 48.00 $402.00 Medical Insurance $ $ $ $ $ 57.32 57.32 57.32 57.32 57.32 $286.60 15 Retirement $ 300.00 $ 500.00 $ 300.00 0 0 $1100.00 FUTA $ 6.40 $ 6.40 $12.80 SUTA Total $ 21.60 $ 21.60 $43.20 $447.32 $665.32 $465.32 $133.32 $133.32 $1844.60 APPENDIX G DOCUMENTATION PACKAGE Prepare a package of the following items to support your work. Be sure each item is clearly identified. Number all pages and include a Table of Contents. All materials should be presented on standard 8 x 11 paper and bound with a suitable binder clip. Arrange items in the following order: 1) Cover Sheet with Names, Course name and date 2) Table of Contents with page numbers 3) Project plan 4) Columnar System Flowchart of the Accounting processes under the Manual System 5) Print outs of: a) Charts of Accounts b) Customer list c) Vendor list d) Products File (An inventory item detail list or price list) 6) Example documents: a) Sales invoice b) Credit Memo c) Purchase Order d) Check to a vendor e) July AR statement to a customer 7) Reports: a) Income Statement (for July) b) Balance Sheet as of July 31 c) Cash flow statement d) Aged Accounts receivable as of July 31 e) Accounts payable open balance as of July 31 8) Memo Discussing Improvements to Internal Controls 16 APPENDIX H GRADING SCHEME Possible pts 5 25 50 6 9 10 50 25 5 5 5 75 5 275 Item Formatting: Cover sheet with names, number all pages, all materials on standard 8 x 11 paper, suitable binder clip, table of contents. Project Plan Flowchart Charts of Accounts (numbering makes sense, accounts are relevant to the business and utilized) Master files: Customer list, Vendor list, Products File (An inventory item detail list or price list) Documents: Sales invoice, Credit memo, Purchase order, Check to a vendor, AR statement to a customer Income Statement (for July, CRYR) (format, net income, complete processing of transactions) Balance Sheet as of July 31, CRYR (format, ties to income statement, all accounts have normal balances) Cash Flow statement Aged accounts receivable as of July 31, CRYR (format, ties to balance sheet) Accounts payable open balance as of July 31, CRYR (format, ties to balance sheet) Memo discussing the business's internal controls (format, relevance) Neat and Complete Total Plus participation points 17 Orders Taken at Showroom Floor Orders Taken from Traveling Salesmen Ed Reviews Orders for Credit Worthiness Mary prepares payroll report for the employees. Sends to PPP. Ed makes 1 copy of order and sends to Mary. Denied Mary prepares report for each salesperson & sends reports with denied orders. Approved Ed makes 2 copies of order and sends to Mary & the Twins Mary prepares report for each salesperson & sends reports with marked sales order to salespeople. Mary files copies of approved orders until shipping notice is received. Mary matches sales order marked \"shipped\" to her copy of the sales order Mary prepares a 2-part invoice and mails original to the customer. Mary records the sales in the sales journal & the receivables in the subsidiary ledger. Mary opens mail Mary records receipts on customer accounts in appropriate journals and ledgers Mary prepares deposit slip for bank & deposits payments. The Twins take all approved orders, find & box merchandise, prepare a bill of lading. Payroll Paid Promptly (PPP) sends a report once per month with the transactions made on behalf of PPP. Salespeople notify customers of denied credit & throw sales orders away. The Twins send their copy of the sales order marked \"Shipped\" & send the copy of the bill of lading to Mary. Mary throws disapproved orders copies away. The Twins file cards for inventory to keep it up to date The Twins file cards for inventory to keep it up to date. Files report to Ed weekly Ed \"eyeballs\" supplies for possible shortages. Places 3-part order Twins get one copy of order Payroll Paid Promptly (PPP) calculates payroll, creates and mails checks to employees and sends all payroll taxes and other witholdings to appropriate locations. Mary gets one copy of order Vendor gets one copy of order Vendor ships order Twins receive order(s), mark items received and prepares receiving report to Mary. Mary takes invoices, prepares 3 part checks, gives to Ed for approval & signatures. Ed approves payments and signs Mary prepares journal entry to reflect the payroll & other updates to general ledger. Mary prepares check for PPP's 10% of gross payroll for the service once a month & sends it out. Ed approves payments and signs checks to pay vendors Mary sends the orginal check, files the second in check number order, and attaches 3rd copy to invoice. Mary files invoices alphabetically by vendor name. Requirement 1. Prepare a project plan in Gantt chart format showing how you and your partner completed the project 2. Prepare a system flowchart of Mary's Sunshine Pool Company's transaction processing under the manual system as described in this handout 3. Perform the company set up and process transactions for the company. 4. Prepare a one-page memo to the company owners suggesting ways to improve their internal controls. Total task points Points 25 50 125 75 275 50 Participation points to be split between team members MARY'S SUNSHINE POOL CASE 1. Project Plan in Gant Chart. 2. System Flowchart of Mary's Sunshine Pool Transaction Processing Under the Manual System: You can choose this: or this More elaborate on: (Which I had submitted myself with this case) SEE Attached Separate Excel File: Mary's Pool 3. Company Set up and Process Transactions The Transaction Process involves the undertaking of the entire production and delivery services that is deemed fit for the firm in one way or the other. The evaluation of the group members was carried out on the individual level as opposed to the entire group level. Individuals from any task group may get distinctive evaluations. Evaluations will be resolved in view of an evaluation for the undertaking and taking into account group assessments. Toward the end of the task, every group will finish composed assessments of themselves and of their other colleagues. The instructor will control the individual task evaluations. 4. Memorandum: Suggestions for Improvement of Internal Controls. (See Below: Requirement of 1 page memorandum) To: Project Manager From: Project Coordinator Ref: Your Class ID number and Course Reference Here: Date: November 27, 2015 Subject: System Implementation and Transaction Processing Project The project in question touches on the implementation program that is necessary in the streamlining of the services in Maryland Sunshine Pool. Transaction Process (TP) frameworks incorporates a course extend in which all understudies will actualize an exchange preparing subsystem in view of the facility compose ahead logging. The task will execute a fix/re-try log that incorporates peculiarities; for example, restart recuperation, save points, checkpoints, and concurrency control. The venture will compass the first 50% of the semester. Understudies in 600.416 are obliged to finish the venture alone. Understudies in 600.316 may meets expectations in groups of 2 or 3 individuals. Every group will turn in an undertaking checkpoint like clockwork in which they will have finished a predetermined set of peculiarities. The exchange programs that run in the server are of a set number of sorts that match operational business techniques, for example, transporting a request or exchanging stores. Normally there are a couple of dozen and typically close to a couple of hundred. At the point when applications get to be bigger than this, normally they are divided into free utilizations of littler size. Every one of these projects by and large does a little measure of work. There's no standard idea of a normal size of an exchange program, in light of the fact that they all vary in view of the application. Yet a run of the mill exchange may have somewhere around zero and 30 plate gets to, a couple of thousand up to a couple of million guidelines, and no less than two messages. However, frequently numerous all the more relying upon how circulated it is. It might be conveyed in light of the fact that distinctive application administrations are expected to process it or in light of the fact that different machines are expected to handle the application load. The system for the most part is relied upon to execute inside a second or two, so that the client can get a brisk reaction. Later on we'll see an alternate, more specialized purpose behind keeping exchanges short, needing to do with locking clashes. Respectfully, (Don't forget to Sign your Name here)