Hello, I did all questions but I need help in Q4 Please read the questions and answer Q4 alone.

Q1.Describe the company you have chosen

• IBM represents International Business Machines Corporation is an American innovation partnership that has its underlying foundations settled in Armonk, New York, with tasks in north of 171 nations.
• The establishment was laid back in 1911 by Charles Ranlett Flint, which was previously called as Computing-Tabulating-Recording Company (CTR) and was renamed "International Business Machines" in 1924.
• At IBM they manufacture and afterward sell PC equipment, middleware and programming, and facilitate and counsel administrations in regions going from centralized server PCs to nanotechnology.
• Additionally they sell IT administrations, cloud and cognitive contributions, and endeavor frameworks and programming. The Global Technology Services portion is IBM's greatest income source, however Cloud and Cognitive Software is the most productive. IBM endeavors to be a main supplier in the cross hybrid cloud and AI.

Q2. Who will you invite to the meeting and why?

• The meeting would include the Clients, Department heads,PMO heads, project managers, core project team members ,stakeholders.
• These kinds of gatherings are conveyed between client, department chief, project manager and undertaking core project colleagues . As this would be the immediate gathering with the client , we can have direct correspondence to get the needs and prerequisites of the client face to face.

Q3. What would be the agenda?

• Agenda items (list)
• Project Deep Dives
• PMO Strategy
• Staffing
• Communications
• Any Other Business

• What preparation should be undertaken by the meeting participants prior to the meeting so that you have a productive meeting? Be specific for each participant.
• Research the attendees
• Determine clear objective
• Consider any obstacles.
• Remove any roadblocks
• Decide on desirable outcomes.
• Think about followup activities.

Q4. What model of PMO will you recommend for this company and why?

Q5. How will you convince the stakeholders that a PMO is a good thing to have?

Stakeholders would be quite apprehensive about such a massive change in the organization and would require a lot of convincing . Various steps or measures could be taken to tackle this issue. Some of them would include:

• Addressing the key pain points: Different stakeholders would have different aspects which hamper their expectations or wish that it could be improved. Understanding these points and then addressing how the setup of a PMO would be helpful in solving these issues would be the ideal step to take.
• Provide quantitative measure of benefits with a PMO: Having a PMO could definitely help an organization like IBM in multiple aspects like improving on resource allocation, budget and time estimation, process documentation etc.. Providing a comparison in figures, charts and tables would definitely provide a clear picture for the stakeholders.
• Better Project control: Enabling the stakeholders to understand how the implementation of a new PMO could help them have a better project control and realize if the various projects undertaken are actually in alignment with the organizational goals would help in convincing the importance and need for a PMO.
• Focus group meetings/conferences: Addressing the issues of like minded stakeholders in specific meetings/conferences would help to ensure that the stakeholders are not only convinced about this radical change but also support the transformation. It would also ensure that the stakeholders have a clearer picture about how they would be impacted by this change.
• Share, train and educate Different stakeholders would have different concerns about the change in the organizational structure as well as other aspects when it comes to the formation of a PMO. Hence, sharing these concerns, providing enough training and educating them on the entire process as well as the key benefits would help in improving the buy-ins. This would also help them understand how various project management methodologies used could actually benefit their interests.