Helpful Hint: This flowchart is intended to have two organizational units: Operating

Departments and Purchasing.

The purchases procedure begins with a hard copy requisition consisting of two copies

manually prepared by a manager in one of the multiple operating departments. Copy 1

of the requisition is sent to the purchasing department and copy 2 is filed in the

originating operating department by number. Upon receipt of the requisition, a buyer

in the purchasing department keys information into a computer so as to select a

supplier from information displayed on a monitor from a computerized supplier file. The

buyer then adds the supplier name to the requisition by writing it on the requisition.

The buyer then keys the data from the requisition into the computer system to create a

computerized purchase requisition file. The requisition hard copy is filed by date. Next

the computer purchase order file that was created undergoes a sort run by supplier

number to create a sorted open purchase order file (physically different from the

original file).

Next a computer program uses the sorted open purchase order transaction data file

along with a budget master file and supplier master file to print out a pre-numbered

four copy purchase order. The purchase order copies are distributed as follows: copy 1

to the supplier, copy 2 to accounts payable, copy 3 to receiving, and copy 4 to the

requisitioning department where it is matched with the purchase requisition (from the

previous purchase requisition file). The two documents are filed together in the

operating department by purchase order number in a Purchase Order file.

Create a Flowchart in Excel or using Flowchart software.

BE AWARE THAT PROPER SYMBOLS NEED TO BE USED. This link will show you the proper symbol: https://www.conceptdraw.com/How-To-Guide/flow-chart-symbols

EACH DEPARTMENT NEEDS TO BE MENTIONED AND PROPERLY PRESENTED ACCORDING TO ACCOUNTING INFORMATION SYSTEM RULES.

EACH STEP HAS TO BE INCLUDED IN THE FLOWCHART AND THE CORRESPONDING SYMBOLS HAVE TO BE USED.

Individual Stores Central Warehouse Start Receive Goods Requisition Order Form (GRF) and File GRF Goods Prepare Requisition Goods Form Requisition (Holding) Form (GRF) when needed Goods Requisition Goods Requisition Form (GRF) Form (GRF) Prepare When Purchase restocking is Order Form needed (POF) Goods Requisition Goods Form (GRF) Requisition Form POF To Vendor 2 To Accounts Payable Purchase 3 Order Form Clay Company Merchandise Requisition and Ordering Acct 4241 Prepared by Your Name Date