I need to paraphrase some of the pages I have attached here such as change the location and place but the context should be the same.

ORGANIZATION DESCRIPTION The organization is a public safety entity that encompasses four diverse departments or services. The agency employees over six thousand employees scattered throughout multiple locations, and in different cities. The organization is required to following several collective bargaining agreements. The organizational structure is W; with a strict chain of command and employs uniformed and mnifomed employees. The organization has an agency policy manual and mission statement. Each department has its own standard operating procedures, mission statements, and chain of command with a clear organizational chart and everyone ultimately reports up to one department head. These department heads, general counsel, and compliance, (majority is law enforcement), then form an executive staff and they report to the Sheriff. The Sheriff, an elected ofcial, has ultimate say for the agency and then he reports to a board of commissioners and is a direct report to the Governor of the State of Florida. The Department of Fire Rescue and Emergency Services The Broward Sheriff's Ofce Department of Fire Rescue and Emergency Services (B SODFRES) with its 630 employees, provides re protection and emergency medical services (EMS) to the unincorporated areas of Broward County as well as seven contract communities: Sea Ranch Lakes, Pembroke Park, West Park, Southwest Ranches, Cooper City, Lauderdale Lakes, and Weston. BSODFRES also services the Ft. Lauderdale-Hollywood International Airport and Port Everglades Seaport. In addition to re protection and EMS, the agency also provides regionalized services such as hazardous materials, techhical rescue, tactical (SWAT) medics, advanced medical bicycle teams, air and marine rescues, communications, regional logistics, training and Everglades' rescue. PURPOSE OF THE AUDIT The Fire Station Audit Program for Fire Recue Battalion Chiefs is developed as a quarterly compliance inspection that holds them responsible to evaluate and inspect the crews, stations, emergency response vehicles, along with medical and reghting equipment that they are responsible for in their districts. A need has been identied within the organization due to retirements and promotions to create a useful tool that newly promoted Battalion Chiefs can use to become familiar with their districts while ensuring compliance by their station ofcers and assigned crews to agency policy and state statutes requirements. The audit program that would be geared for Fire Rescue Battalion Chiefs to assist them in inspecting the Station Ofcers, crews, station facilities, emergency response vehicles, along with medical and reghting equipment that they are responsible for in their districts. The intent is to develop a tool that the Supervisors can use that will assist them in evaluating each station along with its crewmembers in a consistent manner keeping in mind statutory requirements. This would include vehicle and facility maintenance, cleaning, storage, use of, supplies, safety and health requirements, employee protective, safety and health equipmentfgear, uniforms, report writing, patient care reports, standard operating procedures (SOP), policy and procedures (P&P) and protocol compliance, training records, customer service, patient care, employee credentials, scene management, and employee! crew teamwork/function. SCOPE OF THE AUDIT The audit would include the physical inspection of vehicle and facility maintenance, cleaning, storage, use of, supplies, safety and health requirements, employee protective, safety and health equipment/gear, uniforms, report writing, patient care reports, standard operating procedures (SOP), policy and procedures (P&P) and protocol compliance, training records, customer service, patient care, employee credentials, scene management, and employee/crew teamwork/function. Battalion Chief Assignment to Fire Stations and Facilities Battalion Chiefs are assigned a district and are responsible for all station facilities, vehicles, equipment, and personnel assigned to or that float through. The following is a breakdown of the current assignment configuration and the areas to be inspected Battalion 55 Weston 6 stations 3 shifts Battalion 10 ARFF 1 station 3 shifts Battalion 6 Port 1 station 3 shifts Battalion 32 Special Ops 3 stations 3 shifts Battalion 37 Lakes 5 stations 3 shifts REGULATORY COMPLIANCE The Regulatory requirements of the State of Florida, Florida State Statutes, Florida Administrative Codes, OSHA, NFPA, ANSI and Broward Sheriff's Office (BSO) policy and procedures are addressed to support requirements of the Battalion Chief's Audit tool: General Policy and Procedures BSO Fire Rescue Standard Operating Procedures BSO Fire Rescue Internal Memos Florida Statute F.S. 633 Florida Administrative Code FAC 69A-62 NFPA 1405 Shipboard Firefighting FAA Part 139 Airport Firefighting F.S. 633 Firefighter/Instructor Qualifications General Safety Information Safety policy & Safety program, NFPA 1500 Firefighter Safety Safety rules and regulations -Agency Safety inspections, including regular and periodic inspections Safety training programs, ISO Training Standards FIRE State of Florida Fire Services Model Firefighter Safety Program All equipment must be certified by the National Institute for Occupational Safety and Health (NIOSH), American National Standard Institute (ANSI), and the National Fire Protection Association (NFPA) and shall be used in accordancewith the terms of that certification. Any equipment must be labeled with the appropriate approval label Eye and face protection must comply with the American National Standards Institute, ANSI Z67.1-1989. [1910.33(b)(1)]. First aid programs OSHA Regulations Standards - 29 CFR Control of Hazardous Energy - 1910.147. Employees must be trained in the proper care, maintenance, useful life, and disposal of PPE. [1910.132(f)(1)(v)]. OSHA Regulations Standards - 29 CFR Eye and face protection - 1910.133. OSHA Regulations Standards - 29 CFR General Requirements - 1910.132. ANSI American National Standard Practice for Occupational and Educational Eye and Face Protection ANSI Z87.1-1989 NFPA National Fire Protection Agency NFPA 70E, 70B, Chapter 7 Personal Safety NFPA National Fire Protection Agency NFPA 1500:3, 1500:7, 1581:3, 1581:7 Record Keeping Notices of OSHA required forms including but limited to the OSHA forms 300, 300A and 301 logs, OSHA publications 3165, 5049 and request for variances Accident investigation programs Workers Compensation Agency Info & Requirements Fire Standards Respiratory protection programs as required by adoption of 29 C.F.R 1910.134 in Rule 69A-62.011, F.A.C., Hazardous Waste Operations and Emergency Response OSHA 29 C.F.R. 1910.120 Permit Required Confined Spaces OSHA 29 C.F.R. 1910.146 Fire Brigades OSHA 29 C.F.R. 1910.156 NFPA 10 Standard for Portable Fire Extinguishers NFPA 1403 Firefighter Training Safety Standard NFPA 1901 Standard for Automotive Fire Apparatus & UL Standard $515 NFPA 1932 Standard and Use, Maintenance and Service Testing of Fire Department Ground Ladders NFPA 1952 Standard on Care and Use of Fire Hose EMS Standards Chapters 401, F.S. MEDICAL TELECOMMUNICATIONS AND TRANSPORTATION 64E-2, F.A.C. now 64J EMERGENCY MEDICAL SERVICES 64J-1 64J-2 TRAUMA SERVICES F.S. 401.195, Admin Code 64J-2EMS American Heart Association Certification, Community Training Center BSO-Fire Rescues Medical Director- Orders and Protocols Commission on Ambulance Accreditation (CAAS)IMPLEMENTATION OF THE AUDIT PROCESS The Fire Station Audit program is intended to be implemented by July 1, 2009. Bi-annual inspections are to be scheduled for the months of January and July each year. Prior to implementation all District Assistant Chiefs, Battalion Chiefs and any Captain on the current Acting Battalion Chief' s list will participate in and successfully complete the Audit Training Program. AUDIT FREQUENCY Battalion Chiefs shall be responsible for the semi-annual audit of their districts employees, emergency vehicles, and re stations and to report their ndings to the Assistant Chief of Operations and the Assistant Chief assigned to the stations district. CONDUCTING THE AUDIT The Fire Station Audit should be conducted using a m methodology. Phase 1 Pre- Audit can occur between one week prior to and one shift prior to a scheduled audit date. Stage 2 Audit should occur the day of the audit during the Zihour shift. If additional dates are required due to emergency call volume circumstances the audit will occur on the next shift date. If the Battalion Chief is on Annual Leave or Kelly Day this next shift, the rst shift that the Battalion Chief returns the audit is to be completed. No matter the reason for the audit not being completed the Assistant Chief of Operations shall be notied prior to the Battalion Chief leaving for the day. Phase 3 Post Audit shall be completed by the end of the next duty day of the Battalion Chief. Phase 1 Pre-Audit Organize the audit team Assign responsibilities Notify the site Review relevant regulations Review the last audit, protocols, and preaudit questionnaire Phase 2 Audit In-brief site management Meet with environmental staff Participate in orientation tour Review records and management systems Interview site personnel Inspect facilities Brief site daily Debrief site management Phase 3 Post-Audit Draft audit report Respond to reviews Submit nal audit report Enter report ndings into follow-up tracking system Close out audit Opening Conference When planning and conducting an opening conference there are several tasks that should be accomplished. The audit team should (1) keep the opening conference on track, (2;) keep the opening conference organized (3) discuss logistics (4) nd out what is happening at the site (5) schedule additional conferences and (6) address important topics. During the opening conference, the rst item required is to plan to involve all members of the audit team and the operational Ofcer or Station Ofcer and have them present during this session. The opening conference should be scheduled to be the rst thing to do on the rst day and all audit team members need to arrive on time. This meeting should be well thought out, organized and team members should know their responsibilities and assignments as well as the information provided in the pre-audit survey. This meeting will set the tone for the entire audit. It will be important to address certain topics to avoid misunderstanding or miscommunications and should not be ignored when planning for the opening conference. This should include (1) that there will be ndings and that no site is perfect (2) audits require verication (3) all areas must be covered (4) pre-detemiined how \"xed ndings\" will be handled and (5) pre-determine how \"signican \" issues will be handled. Records Review Records review should include (1) Training Records of Fire and Medical CEU's (2) Bulletin Boards for ADA Info, Safety Memos, Notices of OSHA required forms including but limited to the OSHA forms 300, 300A and 301 logs, OSHA publications 3165, 5049 and request for variances. (3) Records to m; Maintenance records, Daily Inventories, Drug Sheets, Stock levels & expiration dates, Portable Equipment records, Risk Management Health and Safety Inspection Audits, and Hydrant Inspections records. Pre-Fire Plans and Occupancy inspections should be reviewed for contact information, oor plans, hazards and hazardous material, and last inspection date. Patient Medical Records shall by audited for completion and compliance for billing and protocol purposes. At a minimum one re call and one EMS call will be analyzed utilizing the Post Incident Analysis format of calls responded to with crews Employee Interviews and Inspections The interview is perhaps the most single important part of the audit process. The whole purpose of the interview is to obtain the best evidence available, relative to the compliance status of the facility. Permission should be obtained prior to questioning anyone. Conducting interviews in the w of the interviewee will provide for a more relaxed and less defensive discussion and the location of les or key records would be most likely maintained in the workspace and readily available to the auditing Battalion Chief. This opportunity will allow for rst-hand actual observation of the workplace conditions, employee attitudes and managements relationships or overall running of the facility. The Battalion Chief should make it cleat that sfhe would like the interviewees attention and would appreciate some uninterrupted time. Auditing Battalion Chief should be flexible if interruptions do occur such as phone calls, employee or production problems or other distractions. The interview should be scheduled well in advance so the employees being interviewed will be present during the audit, knows the purpose of the audit and what kinds of questions will be asked and what typed of documentation or records that the auditor may require. This employee may also recommend back up personnel in the event that something should come up or if additional or more in-depth information is to be required as an additional source. Auditors should be receptive of interviewee's nervousness and defensiveness since they are not auditing the employee but rather the systems in which the employee works in that it may need help to the job better, safer or more efficiently. Open-ended questions should be utilized avoiding the yeso response. Ask the interviewee about previous audit experiences and their opinion of the best way to conduct an audit. Ask how they would respond or act in different situations. Do not concentrate or get lost in the check off sheet, talk with the employee not at the employee, and use caution if the interview turns hostile or non compliance items are identified. Facility Physical Inspection Key issues that may present themselves when conducting the physical inspection of the audit may be remote areas that need inspecting like buildings, trailers, storage facilities, secured areas of the facility, and the areas of handling hazardous wastes, the timing of observations to verify compliance which may include start up of equipment and maintenance periods, observing the facility from the outside for nuisance conditions such as odors, fumes, mists, excessive noise, dust discharges or runoffs, the observation of sampling or monitoring procedures, and actual observance of emergency response plans in action from an actual incident or drill. Critical activities that should be observed by the audit team if possible (1) safety meetings (2) new construction or demolition (3) emergency response drills (4) inspections and sampling (5) loading and unloading (6) materials handling and transfer (7) process equipment startups and shut downs (8) waste packing and pickup (9) confined space entries (lock, tag and try) Lockout/tag out procedures. Theses items should be inspected for formal procedure meeting the company or regulatory requirements and are the procedures being actually followed by employees or are they meeting compliance Closing Conference The draft written audit report should be competed prior to the Battalion Chief (auditor) leaving the station being audited for the day. Begin the closing conference with an overall Summary of the station audit findings being in compliance or not. Deliver the "bottom line" by being precise, thorough and anticipatory while offering new insights into any problems that are found. All findings shall be discussed with the Station Officer and Unit Officers. All findings shall then be discussed with station members, a root cause analysis on deficient items will be completed and an action plan shall be created with input from all station members. Immediate deficiencies shall be corrected as soon as possible. A time table can be inserted for recommendation for any non life