im gonna attcah the activitiy 4 answeres here since activity 5 required activity 4 to help you answer activity 5

Template 5: Final Policy and procedure
Name of policy:	Induction and Orientation Policy for New Staff
Policy objective:	The objective of this policy is to ensure that all new staff members at Happy Children's Early Learning Center undergo a comprehensive induction and orientation process, which aligns with our service culture, values, and objectives, to effectively integrate them into our team and provide them with the necessary knowledge and support for success in their roles.
Policy: (detail the proceduresand how the policy will beimplemented)	a. Upon hiring a new staff member, the Human Resources department will notify the lead educator and relevant supervisors. b. The lead educator will schedule an orientation session for the new staff member within their first week of employment. c. The orientation session will include an introduction to the center's philosophy, policies, and procedures, as well as a tour of the facility. d. The new staff member will be assigned a mentor from the existing staff who will provide guidance and support during their probationary period. e. The mentor will facilitate regular check-ins and provide opportunities for the new staff member to ask questions and seek clarification on their roles and responsibilities. f. The new staff member will be provided with access to relevant documents, including the staff handbook and emergency procedures manual. g. The lead educator will conduct regular performance reviews with the new staff member during their probationary period to assess their progress and address any concerns or areas for improvement. h. Upon successful completion of the probationary period, the new staff member will undergo a formal induction process, which will include training on specific job duties and responsibilities. i. The induction process will be documented, and the new staff member will be required to sign off on completion of each training module. j. The lead educator will monitor the progress of the new staff member and provide ongoing support and feedback as needed.

Links to NQF Regulationsor other relevant legislation	Links to NQF Regulations or other Relevant Legislation: Early Childhood Australia Code of Ethics United Nations Convention on the Rights of the Child The National Quality Framework The National Quality Standards Legislative requirements as outlined by the Department of Education, Skills, and Employment, Australian Government
Sources: (include any sources usedas reference)	Sources: Information retrieved from Happy Children's Early Learning Center's existing policies and procedures. Research conducted on best practices in induction and orientation processes within the early childhood education sector.
Review arrangement withcentre manager	The policy and procedures outlined above will be reviewed annually in consultation with the center manager to ensure their effectiveness and relevance. Version Control
Version control	Version number	Action	Date
1.0 2.0	Intial Draft Final version	6/5/24 7/7/24

Activity 5: Obtain final approval

Your task.

In this activity, you will act as the lead educator. You are required to send an email to your supervisor and the managing director of the service and obtain final approval for the developed policy and procedure in activity 4. You are required to attach the final policy proposals developed in activity 4. Your email should be written in a professional manner. One of your classmates will act as the supervisor and another classmate will act as your managing director to whom you are required to send an email. They will receive the email, send you confirmation, and approve your final policy and procedure.

Email template 6

From:

To:

Date:

Subject:

Attachments:

Message

Email template

From: Supervisor and managing director

To: Lead educator

Date: xx/xx20xx

Subject: Final policy and procedure approval

Attachments: Final Policy and procedure

Message

Dear Sir/Madam,

I hope you are well.

I'm writing this email to approve the final policy and procedure finalised by you.

Please implement the policy ASAP and let me know if you face any difficulty.

Please call or email me if you have any questions or concerns.

Regards,

Student name

to answer activity 6 requires activity 4 answers and ill attched to help you answer activity 4

Activity 4: Discuss the draft policy and procedure

Your task.	In this activity, you will act as the lead educator. You are responsible for conducting a meeting with your supervisor and the group of three educators to discuss the new draft policy developed in activity 3. You are required to explain to the educators how this new policy will impact them and what their role will be in the new process. You will also inform the stakeholders about how and when it will come into effect and provide them sufficient time to adopt the changes. One of your classmates will act as the supervisor, participate in the discussion, and provide their feedback on the draft policy. Supervisor will also discuss any improvements that are required to be considered in the policy before finalising it. Three of your classmates will act as the group of educators who will represent the educators of your service. They will participate in the discussion by providing their insight into the new process and asking questions about the new process including how it will impact them and what their role is in the new process. They will also assist you in identifying the implementation issues and assist you in finding the solutions. You are required to perform the following tasks: Discuss the draft policy developed in activity 3 Seek feedback from the supervisor and the group of educators on the draft policy and ask for their suggestions to improve them. Identify and discuss any concerns or issues in relation to the implementation of the new policy initiatives Provide notice to the affected stakeholders (educators and supervisors) about how and when the new changes will come in affect and provide them sufficient time to adopt the changes. Make changes in the draft policies as per the outcomes of the consultation. Facilitate stakeholder understanding and acceptance of changes in your final policy and procedure Include policy implementation and evaluation plan in the provided template

Template 4-Minutes of Meeting

Meeting Objective: Discussion on the Draft Induction and Orientation Policy

Attendees: Lead Educator, Supervisor, Educators A, B, and C

Venue:Happy Children's Early Learning Center

Date: 7/4/24

Discussion held:

Sr no	Topics discussed	Discussion held
1	Introduction of Draft Policy	The lead educator presented the draft induction and orientation policy for new staff members.
2	Feedback from Stakeholders	The supervisor and educators provided feedback on the draft policy, suggesting minor adjustments to enhance clarity and effectiveness
3	Identification of Implementation Issues	The group discussed potential challenges in implementing the new policy and brainstormed solutions to address them.
4	Communication Plan for Stakeholders	It was agreed to notify all staff members about the new policy via email and hold a brief training session to ensure understanding and compliance.
5	Timeline for Implementation	The lead educator proposed a timeline for implementing the new policy, allowing two weeks for staff training and adjustment before full enforcement.
6	Next Steps	It was decided to incorporate the suggested changes into the draft policy and circulate the final version for approval before implementation.

Activity 6: Dissemination of policy information

Your task.

In this activity, you will act as the lead educator. You are required to send an email to your supervisor, the managing director and three educators for dissemination of policy information as approved in activity 5 You are required to attach the final policy proposals developed in activity 4. Your email should be written in a professional manner. One of your classmates will act as the supervisor and another classmate will act as your managing director. Three of your classmates will act as the group of educators to whom you are required to send an email. They will receive the email and send you confirmation for the receiving of the e..m@il.

Email template 7

From:

To:

Date:

Subject:

Attachments:

Message

Email template

From: Supervisor, managing director, three educators

To: Lead educator

Date: xx/xx20xx

Subject: Final policy and procedure

Attachments: Final Policy and procedure

Message

Dear Sir/Madam,

I hope you are well.

I'm writing this email to confirm that I have received the final policy and procedure and will implement it accordingly. Please call or email me if you have any questions or concerns.

Regards,

Student name

Activity 7: Implement the policy initiative

Your task.	In this activity, you will act as the lead educator. You are responsible for inducting and orienting the new staff member in your service. You are required to conduct an induction and orientation meeting with the newly appointed educator and provide information related to the service facilities. One of your classmates will act as the new employee who has joined your service as an educator. Employee will take part in the discussion and ask you questions related to the location of amenities and information related to their job position. You are required to perform the following tasks: Welcome the new employee and provide information about the service objective Assist the new employee in locating the service policies and procedures Provide them information about the service amenities location Answer questions asked by the new employee Complete the staff induction and orientation checklist Obtain and respond to feedback from the new employee on the new induction process Write your own feedback on the new process that will assist you to review the policies and procedures in future
You will be required to complete.	You need to do the template 8 and 9. Submit the finished templates to y

Template 8: Induction and orientation checklist

Employee name:

Supervisor name:

Date:

New employee officially introduced to all staff by the Nominated Supervisor

New employee officially introduced to families as children arrive and depart

New employee officially introduced to the team qualified in first aid, and asthma and anaphylaxis managementShow the new employee the kitchen/meal, toilet facilities and where to store personal items (bags, jackets etc.)Nominated supervisor has:

Given the employee copies of relevant service policies or procedures

Given the employee copies of NQF documentation or website links provided

Given the employee copies of service rules

Given the employee employment documentation

Discussed:

the history of the business and its role

who the employee reports to

the employee's duties and what training will be provided

performance expectations and when and how performance will be reviewed

hours of work and the procedure for recording hours of work

meal breaks

the applicable award or enterprise agreement, and where to find a copy

the payment method, first pay date, and how payslips are distributed

any workplace policies and procedures including:

ouniform or dress code (if any)

oprocedure if the employee is sick or running late

oprocedure for applying for leave

orules regarding personal calls, visitors and/or use of social media at work

oany bullying, harassment, and anti-discrimination policies

Completed a workplace health and safety induction

Employee signature:

Supervisor signature:

Template 9: Feedback

Feedback from employee

Feedback from lead educator

Activity 8: Review the policies and procedures

Scenario	It has been 3 since the implementation of the new policies and procedures at your service. As per the plan, the policies and procedures should be reviewed and discussed after 3 months.
Your task.	In this activity, you will act as the lead educator. You are responsible for maintaining the efficiency of the service policies and procedure. You are required to conduct a meeting with the supervisor and two of the educators in your service and ask them about the efficiency of the new induction and orientation policy and procedure. One of your classmates will act as the supervisor and two other classmates will act as the educators from your service. They will participate in the discussion and assist you in reviewing the policy. They will provide their feedback on the issues they have identified in the new process and will provide their suggestions. You are required to perform the following tasks: Review the policies in consultation with the stakeholders (supervisor and two educators) Review and discuss the feedback provided by the new employee in activity 7 Respond to any of the queries from the stakeholders Record the discussion in the meeting minute document Use the information gathered for future learning and determine the further need of the review of policies
You will be required to do	You need to do the template 10. Submit the done templates to your trainer/assessor.

Template 10-Minutes of Meeting

Meeting Objective:

Attendees:

Venue:

Date:

Discussion held:

Sr no	Topics discussed	Discussion held