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Assignment

Consider your current organization that you are working for or the one you have worked for in the past. Suppose you are charged with a systems analysis project within your department and you decide to use the traditional methods of requirements gathering, in a 900 word (three page) APA paper (excluding title and reference pages), discuss:

• What steps would you follow for requirements gathering?
• Generally some of the problems with information systems analysis and design that arise later can be traced back to inadequate work during requirements determination phase. What steps would you take to avoid such issues?
• Discuss how a joint application design (JAD) can be used to help determine system requirements? Is using JAD for this process beneficial? Discuss briefly.

What I have:

Requirements gathering is essential in any information systems analysis and design project. In this paper, I will discuss the steps I would follow for requirements gathering in my organization, as well as some potential problems that can arise during this phase and how to avoid them. I will also discuss joint application design (JAD) as a method for determining system requirements and whether or not it is beneficial for this process.

Identify the stakeholders: The first step in requirements gathering is to identify the stakeholders the new system will impact. This includes the system's users and any other individuals or groups affected by the system's implementation, such as IT staff, managers, and vendors. Conduct interviews and focus groups: Once the stakeholders have been identified, it is essential to conduct interviews and focus groups with them to gather their input and feedback on the system. This can be done through one-on-one interviews, group meetings, or online surveys.

Review existing documentation: Another critical step in requirements gathering is to review any documentation related to the system, such as current process flow diagrams, user manuals, and other documentation. This can help to identify any existing gaps or areas that need improvement. Analyze the data: After gathering the data, it is essential to identify any patterns or common themes that emerge. This can help to identify the most important requirements for the new system. Prioritize the requirements: Once they have been identified, they must be prioritized to determine which are most important to the stakeholders and should be addressed first.

Inadequate stakeholder involvement: One of the most common problems in requirements gathering is inadequate stakeholder involvement. To avoid this, it is important to involve all stakeholders from the beginning of the process and to ensure that their input is taken into account when making decisions about the system. Lack of precise requirements: Another common problem is a lack of clear requirements. To avoid this, it is important to use a consistent and standardized method for gathering and documenting requirements. Changing requirements: As the project progresses, requirements may change. To avoid this, it is important to have a process to manage changes to the requirements.

Joint application design (JAD) is a method for determining system requirements that involve bringing stakeholders together in a facilitated workshop to brainstorm and discuss the system requirements. JAD is beneficial because it allows for the rapid gathering of requirements and can help ensure that all stakeholders are involved in the process. However, JAD is not without its drawbacks. JAD is resource intensive and not suitable for all projects. It is also essential to have a skilled facilitator to conduct the JAD session to ensure it is productive.

Requirements gathering is essential in any information systems analysis and design project. By identifying the stakeholders, conducting interviews and focus groups, reviewing existing documentation, analyzing the data, and prioritizing the requirements, it is possible to gather the information needed to build a successful system. To avoid problems during this phase, it is important to involve all stakeholders, use a consistent and standardized method for gathering and documenting requirements, and have a process in place for managing changes to the requirements. The use of joint application design (JAD) can be beneficial in determining system requirements. Still, it is essential to consider the resource requirements and whether or not they suit the project.