In this assignment you are to write 3 memos which follow the guidelines outlined in chapter 10. The following are the senarios you are to follow:
1. Write a memo offering an employee a position in your organization.
2. Write a memo to a customer or to your boss announcing good news. Possibilities include a product improvement or a price cut.
3. Write a memo to your salaried employees announcing a new policy that gives them compensatory time off if they work over 40 hours per week.
SAMPLE MEMO Date: To: All Staff From: Company Executive Employee Commute Options Survey Subject: We are conducting a commuting survey this week among all employees. The purpose of the survey is to discover what methods we currently use to commute and what alternative methods are of most interest. The survey is required by Department of Environmental Quality's Employee Commute Options (ECO) rules. These rules are part of the Portland area clean air plan to keep the air clean in light of air pollution associated with continued growth in the region. ECO requires employers to provide employees with incentives to use alternatives to driving alone to work. The results of the survey will be used by (company name) to design a transportation program that reflects the needs and desires of company name) employees. We must receive completed surveys back from at least 75 percent of company name) employees to meet the requirements. The survey will be distributed via e-mail on (date). Please take a couple of minutes to fill out the survey and return in by (date). If you have questions, please talk to (transportation coordinator), We will share the results with you in the employee newsletter when they are completed. Thanks for your participation, Your Executive SAMPLE PROFESSIONAL/BUSINESS MEMO The tone of a professional memo is friendly but professional. The language is straightforward. The memo text is brief and gets to the main point quickly MEMO To: Adams County School System Special Education Team From: Jane Doe, special education para-professional Date: June 13, 2017 Subject: Mental Health in Special Education Professional memos are formatted with these details stated before the body of the communication. I write to share the problem of the stigmatization of mental health disorders in special Right away, the reader knows education and its implications for our team. I offer some possible solutions as well. this memo is Adams County School District has seen an increase in students who qualify for special about a single education resources. However, we have not seen a corresponding increase in students who point: a problem qualify due to mental health. Because of the increase in students seeking services, we that impacts the team and a assume that all needs are met. However, students and their families may not seek resources due to the stigma of mental health issues. Given our own increase in special education possible solution recipients in our own school system, we should see a similar increase in students' mental health disorders. However, we do not. This is an anomaly that we should explore. I suggest we address this problem by collecting better data on student diagnoses and reviewing our training program. By collecting data, we can see how our student population aligns with national data to determine whether stigma may prevent some of our students from requesting special education resources. Regarding training, our school system has an interest in better understanding our student population from a mental health standpoint. We have a solid special education training program, but no recent training addresses working with students who have mental health disorders. We may be reinforcing the stigma attached by not providing specialized training. We should review our training and consider planning at least one workshop on students with a mental health disorder diagnosis. We will discuss this in more depth at our next quarterly meeting. Here is a short closing to end the memo. Note the use of a font that is easy to read without any decorative style. The memo text is single spaced. SAMPLE MEMO Date: To: All Staff From: Company Executive Employee Commute Options Survey Subject: We are conducting a commuting survey this week among all employees. The purpose of the survey is to discover what methods we currently use to commute and what alternative methods are of most interest. The survey is required by Department of Environmental Quality's Employee Commute Options (ECO) rules. These rules are part of the Portland area clean air plan to keep the air clean in light of air pollution associated with continued growth in the region. ECO requires employers to provide employees with incentives to use alternatives to driving alone to work. The results of the survey will be used by (company name) to design a transportation program that reflects the needs and desires of company name) employees. We must receive completed surveys back from at least 75 percent of company name) employees to meet the requirements. The survey will be distributed via e-mail on (date). Please take a couple of minutes to fill out the survey and return in by (date). If you have questions, please talk to (transportation coordinator), We will share the results with you in the employee newsletter when they are completed. Thanks for your participation, Your Executive SAMPLE PROFESSIONAL/BUSINESS MEMO The tone of a professional memo is friendly but professional. The language is straightforward. The memo text is brief and gets to the main point quickly MEMO To: Adams County School System Special Education Team From: Jane Doe, special education para-professional Date: June 13, 2017 Subject: Mental Health in Special Education Professional memos are formatted with these details stated before the body of the communication. I write to share the problem of the stigmatization of mental health disorders in special Right away, the reader knows education and its implications for our team. I offer some possible solutions as well. this memo is Adams County School District has seen an increase in students who qualify for special about a single education resources. However, we have not seen a corresponding increase in students who point: a problem qualify due to mental health. Because of the increase in students seeking services, we that impacts the team and a assume that all needs are met. However, students and their families may not seek resources due to the stigma of mental health issues. Given our own increase in special education possible solution recipients in our own school system, we should see a similar increase in students' mental health disorders. However, we do not. This is an anomaly that we should explore. I suggest we address this problem by collecting better data on student diagnoses and reviewing our training program. By collecting data, we can see how our student population aligns with national data to determine whether stigma may prevent some of our students from requesting special education resources. Regarding training, our school system has an interest in better understanding our student population from a mental health standpoint. We have a solid special education training program, but no recent training addresses working with students who have mental health disorders. We may be reinforcing the stigma attached by not providing specialized training. We should review our training and consider planning at least one workshop on students with a mental health disorder diagnosis. We will discuss this in more depth at our next quarterly meeting. Here is a short closing to end the memo. Note the use of a font that is easy to read without any decorative style. The memo text is single spaced
