Instructions:Review the case study scenario below and use the information from the Requirements Matrixand Vendor Responsestoperform a Functional Requirements Evaluation. Use the enclosedScoring Workbook to enter your responses into the Weighted Score Templateto complete the assignment.Reference pages6and 7 of Reading #1 to complete the scoring exercise.

Scenario: TheParks and Recreation department is receiving complaints from the local Soccer league that applications to use the Soccer field for Soccer practice is taking too long. Applications are currentlypaper-based,must be retrievedcompleted and submitted in person at the Parks and Recreation central office andhave an approval timeline of 5-7 business days.

There is one person who reviews and approves applications and that person sends a manual email to customers notifying them of approval. On a typical day, at least 50 applicationsare submittedto the Parks and Recreation departmentand only 10 are approved each day. Approval email noticesare sentat the end of the weekregardless of the day an application is approved.Often, requests for practice days have come and gone by the time applicationsare approvedand customers have asked the City to address this challenge.

You are the manager of the Parks and Recreation department andhave been askedto clearly define the problem, its root cause and work with your team to develop a written proposed solution. You have taken those steps as outlined in the enclosed PowerPoint template from Module 2 and have categorized the list of requirements as business, functional and non-functional to help the organization and the technology providers understand the Parks and Recreation department needs in Module 3.

The list of requirements has been developed, the department of Parks and Recreation has developed a Request to Proposal (RFP) for send to5vendors. A budget of $5000 has been set and RFP vendor responses are due September15th. Evaluation criteria will be based on vendors ability to implement by December1st, meet all functional requirements and implement the solution for less than the budgeted capital. Vendors must submit a drawing of how the automated application process will function, indicate whether all 10 requirements can be met and perform a product demonstration by October15th.

The 1-page Request for Proposal (RFP),Prioritization Scale, and Project Charterhave been developedand vendors have responded to your Request for Proposal (RFP). As the RFP Coordinator, you are working on the Functional Requirements Evaluation andare askedto review the vendor responses to determine the weighted score for each requirement and the overall score of for each vendors functional requirements. This stepis neededin order for the RFP Project Team to determine which vendors should be invited to perform product demonstrations. Your supervisor would also like to know howeach vendor ranks according to theirfunctional requirements evaluations.