Introduction PART 1 Section A: The Project Charter [ 1. Watch the video and read the video transcript located in the Getta Byte - Project Charter section of the Week 1 Your introduction is a one-page summary of all the main aspects of the project, including: Canvas lesson 2. Enter the information provided in the video in the sections below. Project description (i.e., responding to what is the project about & what are the project 3. Improve each section by elaborating and expanding on the information provided in the video. Be creative! 4. The text in blue is there to guide you with the assignment and help you brainstorm how to improve the basic goals and objectives), information provided in the Week 1 video. Delete all text in blue before submitting your assignment.] PROJECT CHARTER key stakeholder project participants (i.e., responding to who are the key stakeholders and Project Name [Project name] Project #: End Date organizational departments that will be involved), Project Manager Project Manager name] Start Date MM, DD, YY= Project Sponsor [Project Sponsor name, Owner name, or Customer name Project management approach (i.e., responding to what is the project management Project Description: methodology used in this project, and how is the project going to be managed and broken [What will this project create?] down into major deliverables or phases.) Objectives [The business objectives for this section are described in the Getta Byte video in week 1. Enter - A brief discussion of the internal and external enterprise environmental factors that may the business objectives in this section and come up with at least one or two more objectives. Be creative! Remember: the business objectives are related to the business needs. promote or hinder individual project decisions and the management of people, procedures, If an objective of the project is the cut cost, then specify the goal required to meet this objective. / Remember: goals must be measurable. processes, and projects. (Hint: Read PMBOK Guide CH. 2.2 Enterprise Environmental See example below. . High level objective - Goal required to meet the objective.] Factors for more information.)] . Labor cost savings by 25% Business Need: The business need can be found in the business case document and responds to one of these questions: What is the reason to initiate the project? What problem is the project going to solve? What opportunity or benefit will the project accomplish?] Milestones What are the key milestone dates associated with the Getta Byte project? A milestone could be the completion of a major project deliverable or phase. Milestone dates provides checkpoints for monitoring the project progress. Besides the three-milestone provided in the week 1 Getta Byte video, list at least three more milestones and estimated completion dates. See example below] Milestones Estimated Completion Timeframe Ex: Project Kickoff Meeting Budget What is the estimated budget for this project? Complete the table below. Do not research your project cost; this is a \"top-down\" budget estimate. this is an order of magnitude estimate and does not need to be closed to your project's actual costs when starting the project. In week 5 we will calculate the total cost of the project using the \"bottom-up\" approach, which is a more accurately budget estimate method] Estimated Work Cost {It is a timedependent variable cost related to manpower project resources and the time they are utilized Equipment when associate with time usage (i.e., hourly rentals) is also classi ted as work. Estimated Material St Equipment Cost 1lilihis cost is a per unit cost. Ex: software license cost, pc cost, etc. It includes the total cost of the material or e: uiment used in the ' Fixed Cost [Fixed cost is a nonvariable ofcost and is not time dependent. Ex: Contractor or vendor cost, travel cost, insurance TOTAL ESTIMATED CUST User Acceptance Criteria ow will this project be judged as a success or failure? What will the key stakeholders use as objective, measurable criteria to judge this success or failure? The acceptance criteria is generally related to the project requirements. It could include all the project requirements, or some of the project requirements. For example, those nice to have requirements may be cut down if needed due to project constrains. In which case, the acceptance criteria will include only the must have requirements. j HighL es'eI Project Assumptions W'hat assumptions are we making with regards to the project? What are we assuming will or will not happen in our project? Besides the information provided in the week l Getta Byte video, list at least three other project assumptions. j HighLevel Proiect Constraints fWhat external limits are being placed on the project that constrain our choices? j Project Exclusions fWhat work is part of the project; what work is not? What work is considered outside of this projectl Major Project Risks What are the major rish'; affecting the execution of the project? ldenti two or more rislrs besides the two risks described in the week l Getta Byte Project Charter section] 1-1- 11.1 I OI Key Stakeholders [Who are the key people that the project manager has to work with to complete the Getta Byte project?] COURSE PROJECT 6 Section B: Stakeholder Engagement Plan [To complete section B of the Word document template, follow the steps below. 1. Watch the video located in The Getta Byte section of the Week 2 Canvas lesson. The video contains important information to complete the Stakeholder Engagement Plan for the Getta Byte project. See timeframe [1:08]. 2. Enter the information provided in the video in section B of your word document. 3. The information on the video is incomplete. The student's job is to improve the stakeholder engagement plan by elaborating and expanding on the information provided in the video. Be creative! Make sure to identify at least 3 more stakeholders in addition to the 12 stakeholders listed in the Getta Byte video. 4. For extra help, locate the worksheet "B. Stakeholder Engagement Plan" in the Excel template for this course for instructions on how to complete the stakeholder engagement plan in your Word document. Particularly, pay attention to the prescribed engagement strategies described on the worksheet. 5. The text in blue is there to guide you with the assignment and help you brainstorm how to improve the basic information provided in the week 2 video. Delete all text in blue before submitting your assignment.] Stakeholder Engagement Plan Project Name: Project Manager: Date: Stakeholder Identification Stakeholder Analysis Engagement Strategy Frequency Stakeholder Role Category Influence Interest Key Interests Strategic Approach Strategy & Method High/Low High/Low & Needs Strategy Owner Based on needs) Haywood U. Buzzoff CEO Key High High Project deadline & company MANAGE Keep them involved in savings. Needs weekly updates. decisions. (Face to face) PM Weekly Meetings [Add rows as needed] Hint: This table must be filled with the 12 stakeholders presented in the Wk 2 Getto Byte Video and add three more stakeholders of your own creation. Also for the Influence and Interest columns, students can only use the options: "High" or "Low". To complete Strategic column, students must make use of the table below. Influence Interest Engagement Strategy Strategic Approach or Plan of Action High High MANAGE * Manage closely by keeping them involved in project decission. High Low SATISFY * Keep satisfied by meeting their needs1 . . .I Hint: This table must be filled with the 12 stakeholders presented in the Wk 2 Getto Byte Video and add three more stakeholders of your own creation. Also for the Influence and Interest columns, students can only use the options: "High" or "Low". To complete Strategic column, students must make use of the table below. Influence Interest Engagement Strategy Strategic Approach or Plan of Action High High MANAGE * Manage closely by keeping them involved in project decission. High Low SATISFY * Keep satisfied by meeting their needs Low High INFORM * Make use of their high interest through involvement. Low Low MONITOR * Monitor communication for changes in influent and interest. Note 1 : When stakeholders have a mediun influence and or medium interest, use a mix strategy approach. Note 2: The strategic engagement approach should also consider the individual stakeholders' needs and interest in the project COURSE PROJECT References - Part 1 (Hint: As a minimum, the student should enter the following references in APA format: Canvas Lessons for the weeks covered, any live lectures, huddle hours, or recorded lectures provided for the course, the textbook, and the PMBOK Guide. References correctly formatted are worth 5 points. )]! Update lable... Table of Contents COURSE PROJECT: The Getta Byte - New Billing System Project Michael Geary Introduction ....... . 2 Part 1.. Devry University Section A: Project Charter .. Section B: Stakeholder Engagement Plan............... MGMT404: Project Management References - Part 1 .. 5 Miguel Buleje Part 2 ....... . 6 September 2022 Section C: Communication Plan ..... Section D: The Project Scope Statement ........ References - Part 2 ... Note to the Student Part 3 ...... . 9 This document is a compilation of project document templates used for the creation of a Section E: The Project Schedule and Gantt Chart... ...... 9 project management plan for an introductory course in project management. The Section F: Resource Allocation and Budgeting .... 10 template includes instructions to the student, boilerplate text, and fields that should be replaced with the values specific to the project. References - Part 3 .... .. 11 Blue italicized text enclosed in square brackets ([ text]) provides instructions to the Part 4 ...... 12 document author, or describes the intent, assumptions and context for content included in Section G: Risk Management ....... ...... 12 this document. Conclusion .... .... 13 Blue italicized text enclosed in angle brackets () indicates a field that should be References - Part 4 ..... ... 14 replaced with information specific to a particular project. . Text and tables in black are provided as boilerplate examples of wording and formats that may be used or modified as appropriate to a specific project. These are offered only as suggestions to assist in developing project documents; they are not mandatory formats. [Note: APA does not required a table of content. But it is a good practice for planning your paper content. Hence, the table of content is optional. (Remove this note before submitting your Before submission of the first draft of this document, delete this "Note to the Student" page and paper.)] all instructions that are in blue italicized text enclosed in square brackets.COURSE PROJECT 8 Part 2 Section C: Communication Plan [In this section, you will create a simple communications management plan for the execution of the Getta Byte project. To complete section C of the Word document template, follow the steps below. 1. Watch the video located in The Getta Byte section of the Week 2 Canvas lesson. The video contains important information to complete the Communications Management Plan for the Getta Byte project. See time frame [2:08]. 2. Enter the information provided in the video in Section C of your word document. 3. The information on the video is incomplete. The student's job is to improve the Communications Management Plan by elaborating and expanding on the information provided in the video. Be creative! Make sure to identify and enter at least 3 more Communication Vehicles in addition to the 3 listed in the Getta Byte video. 4. For extra help, locate the worksheet "C. Communications Mymt. Plan" in the Excel template for this course. The worksheet contains instructions on how to complete the stakeholder engagement plan in your Word document. 5. The text in blue is there to guide you with the assignment and help you brainstorm how to improve the basic information provided in the Week 2 video. Delete all text in blue before submitting your assignment.] COMMUNICATIONS MANAGEMENT PLAN Project Name Project Manager Name: Project Description: ID Communication Target Frequency Sender Distribution Internal / Comments Vehicle Audience Description/Purpose Vehicle External? Weekly status meeting Project Full Team meeting we will invite Project status updates Weekly Project Meeting Internal Only Team Manager stakeholders when necessary. Note: The table below provides information on how to complete each of the columns of the communication management plan.GETTA BILL SOFTWARE - BILLING SYSTEM PROJECT 9 Instructions For Completing This Document Complete the Project Name, NC, Project Manager Name, and Project Description fields For each identified communication, complete the following. ID: A unique ID number is used to identify the communication within the communication matrix. Communication Vehicle: This column should be populated with a description of the type of communication that will be conducted. Target Audience: This field should be populated with a description of the target audience for this communication vehicle. Description/Purpose: This field should be populated with a description of the purpose of the communication. Frequency: This field should be populated with the frequency of which the communication will be distributed Owner: This field should be populated with the name of the owner of the communication. Distribution Vehicle: This field should be populated with the type of distribution vehicle that will be used to disseminate the communication. Internal/External: This field should indicate if the communication is for internal, external, or both internal and external distribution. Comments: This column should be populated with any additional comments.Section D: The Project Scope Statement project schedule can be found by playing the week 4 Getta Byte video and skipping the recording to minute 2:11. The project schedule shows the milestones and tasks. Use the milestones to [To complete the assignment, follow the steps below. complete this section. 1. Watch the video and complete the "Project Scope Drag and Drop Exercise" located in The Getta Byte - Project Scope section of the Week 3 Canvas lesson 2. Enter the information provided in the video into Section D, corresponding to the Getta Byte - Project Scope Milestones Estimated Completion Timeframe Statement of your course project assignment. Insert milestone information ] Insert completion timeframe . Improve The Project Scope Statement by elaborating and expanding on the information provided in the Add additional rows as necessary video and the drag and drop exercise. Be creative! 4. The text in blue in the template is there to guide you with the assignment and help you brainstorm how to improve the basic information provided in the Week 3 video. Delete all text in blue before submitting your assignment.] PROJECT SCOPE STATEMENT Project Name [Project name Project #: Resource Requirements Start Date [List the resource requirements (i.e., manpower, material, and fixed cost) as per the Getta Byte Project Manager [Project Manager name] End Date MM, DD, YY= MM, DD, YY> video in our week 3 lesson. Manpower includes program developers, data architect, project Project Sponsor Project Sponsor name, Owner name, or Customer name manager, any team member, etc.] Project Description Estimated Cost of Project This section briefly describes the product or the end result of the project. This information can be found on the project charter, or the SOW which is an input to the Develop Project Charter Expense Type Description Estimated Cost process. This section responds to the following questions: What will the product of the project o look like, or what should it be able to do when completed?] Work /Labor Cost Project Requirements Material & This section is typically a detailed amplification of the product description from the project Equipment Cost charter. What will the product of the project look like, or what should it be able to do when Fixed Cost o [Contractor A for developing training modules] $10,000.00 completed?] [Trainer ] $ 5,000.00 TOTAL ESTIMATED COST OF PROJECT $ Project Deliverables [List tangibles that must be completed for this project to be successful. For example, floor Project Constraints installation in a house renovation is a deliverable.] [Besides the two project constraints listed in the week 3 Getta Byte video, list at least 3 other constraints or limiting factors may affect the project?] Project Exclusions [List what this project will not include or is out of scope. For example, house renovation will not Project Assumptions include upgraded appliances.] [Be creative. What other assumptions can you make about the project? Ex. Project Team has the required skills to complete the project.] Acceptance Criteria [ What must the product be able to do when completed to be acceptable to the customer? What standards or regulations must the product meet? What performance specifications must the product meet to be acceptable to the customer?] Estimated Project Schedule List the milestones associated with the Getta Byte project. A milestone could be the completion of a major project deliverable or phase. Partial information of the project schedule is provided in the "Project Scope Drag and Drop Exercise" located in the week 3 lesson in Canvas. The fullGETTA BILL SOFTWARE - BILLING SYSTEM PROJECT 12 COURSE PROJECT 13 References - Part 2 Part 3 Section E: The Project Schedule and Gantt Chart Project Schedule [Continue working on the word document of your course project and complete Section E (i.e., the Project Schedule and the Gantt Chart. To complete the project schedule, follow the steps below. 1. Watch the video located in The Getta Byte - Billing System Project Schedule section of the week 4 Canvas lesson. The video contains information to complete this section. At time frame [2:17], the video presents the project schedule for the project. It shows how the scope of the project has been broken down into milestones and work packages; it also presents the duration of the project scope and schedule. 2. Enter the task names and task durations provided in the video at time frame [2:17] into Section E of your word document, corresponding to the project schedule. The start date of your course project should be the same as the start date of the session (i.e., Monday of week ], month, year); hence, do not use the dates presented in the video. To assist you with the dates of the schedule, use the Gantt Chart worksheet in the Excel template.] (Hint: As a minimum, the student should enter the following references in APA format: Canvas Lessons for the weeks covered, any live lectures, huddle hours, or recorded lectures provided for the course, the textbook, and the PMBOK Guide. References correctly formatted are worth 5 points. )GETTA BILL SOFTWARE - BILLING SYSTEM PROJECT 14 COURSE PROJECT 15 WBS Task Name Duration Start Finish Predecessors Gantt Chart Index 1 GETTA BYTE- Billing Project 140 [Read the instruction in the "GANTT CHART" worksheet in the MGMT404-Worksheet- 1.1 Finalize Requirements 10 Template.xIsx. With the information provided in the week 4 Getta Byte video at time frame Gather requirements from users 5 days [2:17] create the Gantt Chart and complete section E. Print the Gant Chart and activity list in 1.1.1 1/3/2022 1/7/2022 the Gantt Chart worksheet and paste it below, after removing the example below. You must Gather requirements from 1.1.2 customers 5 days 1/10/2022 1/14/2022 submit your worksheet with the work document for grading.] 1.2 Purchase Software PROJECT TITLE: Billing System Project COMPANY NAME GETTA BYTE Project Manager: Imma Student's Name THE WILD7 4123COURSE PROJECT 16 GETTA BILL SOFTWARE - BILLING SYSTEM PROJECT 17 Section F : Resource allocation and budgeting References - Part 3 [To complete this section, follow the instructions in the worksheet "F. RESOURCES & BUDGET" tab in the MGMT404_Worksheet_template.xlsx Excel file. Complete the worksheet, print page 1, and paste your work after removing image below. The Excel template is in the course project overview section.] Methodology 1 Determine the ma er/skills and resource requirements needed for the project ( Le. Work, Materials, Fixed C Cost) 2 Determine the Team Skills/ca es to do the work Determine the skill ga r to oursource or adding more team member with the skills still needed a cost-be Allocate resources to tasks source schedule) and calculate budget requirements Project Resources Allocation & Budgeting Table 1. RESOURCE TYPE: WORK Skills Required for project Qty. Resource Name|AVAL. %% Hr. Rate Assigned Tasks Project Manager IMA PAYNE 100% 216 864 Developer 1 Enter name 100% 360 1.440 C Developer 2 Enter name 100% 384 1. 536 D Data Architect Enter name 100% 1.920 Data Specialist Enter name 50% 384 1.152 WORK COST $ 6,912.00 (Hint: As a minimum, the student should enter the following references in APA format: Canvas Lessons for the weeks covered, any live lectures, huddle hours, or recorded lectures Table 2. RESOURCE TYPE: MATERIAL provided for the course, the textbook, and the PMBOK Guide. Material Qty. Unit Cost Notes Software 3 7,000 Assigned to activity 1.2.3 14,000 References correctly formatted are worth 5 points. ) PCs 1,000 Needed for remote work 3,000 MATERIAL COST S 17,000 Table 3. RESOURCE TYPE: FIXED COST Qty. Contractor, Co. Assigned Tasks risimated Fixed Cost Developer of training 10,000 modules John Doe, ABC 1.51. Develop Training Modules S Traine Jane Doe, XYZ 1.5.3 Conduct Training 5,000 FIXED COST 15,000 Fig. 1 PLANNED PROJECT BUDGET $6,912.00 , 18% $15,000 ,38% $17.000 , 44% Manpower Cost - Material Cost Fixed CostGETTA BILL SOFTWARE - BILLING SYSTEM PROJECT 19 IDENTIFY PERFORM QUALITATIVE IMPLEMENT RISK MONITOR RISK RISK ASSESSMENT PLAN RISK RESPONSE PLAN RISK D WBS Task Name Risk Identified Root Cause Risk Impact Impact Impact Impact Risk Risk Risk Risk ategor of the Risk Prob. on on on SCORE Owner Risk Strategy (Description) + 1 - Risk Response Plan Cost Sch Quality Action Owner Status +/ - NEGATIVE RISK Review bandwidth requirements Negative * Research best vendors for needs 1 143 Transfer Data OrganizationalIn Network Capacity Failure during uploads] Low bandwidth Impact on Network - Mitigate * Select vendor for high bandwidth Don Testit Services Active Schedule . Conduct network assessment and troubleshoot prior to [Developer migration Negative 2 142 Map fields Technical Data errors Field mapping Impact on Hugh Duitt (Data Active errors, Architect -Accept architect) Schedule Script errors 3 141 Validate Data Data Technical Customer data integrity " Database Impact on - Mitigate * Validate data on data sample Nonia Business [Data Active Schedule Specialist ismatch Specialist icope definition Users Gather [Users interviewed for interviewed did mpact on * Be selective when interviewing users. 4 1.11 Requirement External gathering of requirements not have Schedule, 3.2 Project * Users must have worked in the billing dot. two years or Imma Payne Proj. experience in the Manager - Mitigate Expired from users might not have the Budget more and must be familiar with billing processes Manager experience nor background alling Quality * User must have operational & technical background. to provide information.) department POSITIVE RISKS Planning: Significant savings allday coming Positive 1 1.23 Execute Purchase External on software purchase it Impact on 5 Project " Enter new actrivities in WBS to ensure actions are taken + Exploit Imma Payne [Proj. Active bougth on Black Friday up Manager Meet with mamt and vendor udget . Delay purchase to Black Friday Manager Training * Gather software requirements Develop Training External Market: Off the shelf training mod Project Imma Payne [Pro). Impact on 24 " Understand features and functionality 2 152|with Vendor Manager * Enhance " Reseach the market for off the shelf modules Active modules could be available available in the Schedule Manager market * Meet with vendor and beam to determine suitability 3COURSE PROJECT 18 Part 4 Section G: Risk Management [Continue working on your Word document and complete the Risk Management section of your course project - Section G. To complete this section, follow the steps below. 1. Locate the "G. RISK REGISTER" worksheet tab in the Excel template provided for this course. 2. Review the video and the transcript located in The Getta Byte - Risk Management section of the Week 6 Canvas lesson. 3. The video has identified three individual project risks at timeframes [1:16] and [1:30], which has been entered as examples in the Excel worksheet. The Excel worksheet has 4 negative and two positive risks examples in total. 4. The student's job is to identify 4 negative risks and 2 positive risks in addition to the examples provided in the Excel template. 5. The risk register worksheet in the template contains instructions on "HOW TO USE THIS DOCUMENT". Follow the instructions. 6. The blue font text in this template is to guide you with the assignment. Delete all text in blue before submitting your assignment. Submit your Word document and Excel worksheet after completing Part 4 of your course project.]GETTA BILL SOFTWARE - BILLING SYSTEM PROJECT 19 IDENTIFY PERFORM QUALITATIVE IMPLEMENT RISK MONITOR RISK RISK ASSESSMENT PLAN RISK RESPONSE PLAN RISK Risk Identified Root Cause Flick Impact mpact Impact Impact (Description) on Risk Risk Strategy Rink D WBS Tank Name Prob. Risk Category of the Risk on Risk Response Plan Risk + / - SCO Cost Sch. Quality Owner Action Owner Status + / - NEGATIVE RISK Review bandwidth requirements 1 1.43 Transfer Data Network Capacity Negative Organizational IF Low bandwidth Impact on Network * Research best vendors for needs - Mhigate * Select vendor for high bandwidth Don Testit Active (Failure during uploads] Schedule Services Conduct network assessment and troubleshoot prior to [Developer) migration 2 142 Map fields Technical Data errors Field mapping Negative Data impact on 1 1 - Accept Hugh Duit (Data Active errors, Schedule Architect architect) " Script errors Negative 3 1.41 Validate Data Technical Customer data integrity * Database Data Impact on Specialist - Mitigate * Validate data on data sample Nonia Business [Data Active mismatch Schedule Specialist) Scope definition Ligers Negative Gather Users interviewed for interviewed did mpact on Be selective when interviewing users. 4 1.11 Requirement External gathering of requirements not have Schedule Project - Mitigate . Users must have worked in the billing dept. two years or Imma Payne Proj. Expired from users might not have the experience in the Budget, Manager more and must be familiar with billing processes Manager) experience nor background billing to provide information.] department Quality * User must have operational & technical background. POSITIVE RISKS Planning: Significant savings Holiday coming Positive * Enter new accrivities in WBS to ensure actions are taken 1 123 Execute Purchase External on software purchase if Impact on Project + Exploit . Meet with mart and vendor Imma Payne [Proj. Active up bougth on Black Friday Manager Budget - Delay purchase to Black Friday Manager) Training Gather Software requirements sy Develop Training External Market: Off the shelf training |modules Positive Impact on Project Understand features and functionality Imma Payne [Pro). with Vendor 24 Active nodules could be available available in the Schedule Manager * Enhance the market for off the shelf modules Manager market * Meet with vendor and team to determine suitability 3