Introduction This is an individual project For this course, each of you will completee a project management plan for your Course Project Your project will use project management methodology involving a hybrid framework requiring both predictive and adaptive methodologies Each of you in Advanced Project Management (PROJ430) will choose a project topic and develop various documents that are used throughout the project life cycle The project documents will be completed and submitted in parts throughout the course Your Final Project Management Plan will be submitted during Week 8 to describe the completed project and include any updates Guidelines The topic Project Charter Project Name Animal Shelter Website Project PR 001 Project Manager Student's Name Start Date End Date Project Sponsor City of Fremont Project Description The Animal Shelter Website project includes the following o Predictive Framework Strict adherence to deadlines for government requirements for policies, copyright, customer experience, design, multilingual capabilities, and so forth Inspection and approval of work completed on a monthly basis Formal progress reports, inspections, and meetings are required Final testing of website must be completed 2 weeks before the official end date of the project o Adaptive Framework Creation of website navigation, interface, and content will be completed with collaboration of Animal Shelter associates Project Purpose The City of Fremont's Animal Shelter requires a new website to provide information to citizens, showcase animals, and collect pet licensing fees via an e commerce platform Project Objectives Createe a fully functional website with e commerce capability under $1,800,000 million within 8 months Project Requirements Website should comply with all City of Fremont requirements Milestones Completion of website Website testing Go live of website Preapproved Financial Resources $1,800,000 million Project Approval Requirements The Animal Shelter Website project should comply with City of Fremont requirements Its cost must be under $1 8 million 2 It must be completed in or under 8 months High Level Project Assumptions The growth of pet ownership will continue to increase in the City of Fremont High Level Project Constraints Budget Schedule Project Exclusions Maintenance of the website is not part of the project Overall Project Risks Hardware and software capability of the City of Fremont to host new website Key Stakeholders City of Fremont representatives Animal Shelter associates Project manager Project team members The intent of the Course Project is to be complex enough to require consideration of several project management issues In completing the sample project documents for this course, consider the full breadth of the project work required but remember that you will develop the details to a lesser depth than would be required in reality As a reminder, your project topic must be a business or community topic that requires a hybrid framework This will allow you to complete all sections of the project Try to find a project at your workplace or community organization that you can use as a basis for completing these assignments You should keep in mind that your project must meet all of the following characteristics of a project A specific and defined objective A defined life span with a definitive start and a definitive end Involves multiple departmental organizations and professional staff members Does something unique, not having been done before Justifies a hybrid methodology where predictive and adaptive frameworks are required A defined work breakdown structure (WBS), budget, and quality and performance requirements Note Your report should demonstrate proper A P A style, in text citations, and a properly formatted r eference page Provide a project overview, the justification of the project organization, and a kick off meeting agenda Create the project scope statement Develop the stakeholder management plan and communications management plan Be specific about the type of stakeholders and communication applied to them If sociocultural factors are relevant, briefly describe them Begin to define and organize your project You will complete the following sections of the Project Management Plan Template below You will be completing the following components of your Course Project deliverable (Template below) Executive Summary At the very end of the project, when it is time to make your final submission, type a one page summary of the project management plan Do not give an overview of the general topics Give us the most important detail from each section This executive summary should provide a busy person all of the information they need to understand about the most important details of the project management plan It is not like the introduction to an essay it is detail oriented but only the most important details A reader should be able to infer the structure of the paper through the details Unlike most headings in A P A style, the Executive Summary heading is not bold This Executive Summary should be on its own page with no other parts of the document on it Please remove this and all other comments in square brackets from this template Text note All text should be in a 12 point, New Times Roman font The paper should be doublee spaced, with the first sentence of each paragraph indented five spaces There should be no more than one blank line before after any heading, subheading, table, figure, or paragraph, unless you have to put a table or figure on the next page to avoid splitting it across pages Table of Contents Note The Table of Contents is found on the next page It is an automatic table of contents Each heading in the template is set to Heading 1, bold and centered (look under the styles group under the Home menu item in MS Word Subheadings should be formatted as Heading 2 to automatically appear in your Table of Contents If you click on the table of contents on the next page, and select Update Table page Numbers only, your Table of Contents should automatically populate with the page numbers of each section after your paper is written After you have updated the table of contents, change the heading Contents to read Table of Contents in a centered, regular, New Times Roman Font It was created by putting the mouse on the page for the Table of Contents, going to References Table of Contents Automatic Table 1 Table of Contents Project Overview 4 Justification of the Project Organization Selected 4 Project Kick Off Meeting Agenda 5 Stakeholder Management Plan 5 Communications Management Plan 6 Work Breakdown Structure 6 Project Budget7 Resource Management Plan 7 Quality Management Plan 8 Risk Management Plan 8 Procurement Management Plan 9 Project Monitoring and Control9 Project Closing 9 Lessons Learned 9 References 11 Appendices 12 Appendix A Initial Scope Statement13 Appendix B Kick Off Meeting Agenda 14 Appendix C Put Additional Appendices Here and Beyond 15 Project Overview Give a brief overview of the project by giving the main ideas from the scope statement Again, this is not an introduction it is an overview of the most important details from the initial scope statement The scope statement goes into Appendix A at the end of your paper You should refer to them in your project overview so the reader knows to look for them We call this an initial scope statement because, as a hybrid project, we expect scope changes with regard to the work requiring an adaptive approach However, an initial definition is highly useful and advised Be sure to also clearly describe the requirements for the predictive parts of the project and the requirements for the adaptive parts of the project Make sure you delete this guidance before you submit your paper Also, make sure there isn't any more than one blank line between any paragraph, section, heading, table, figure, or subheading (if any) Justification of the Project Organization Selected Here is where you should indicate what type of project organization you are going to use for this projecta pure project, matrix, or functional organization Justify why this project organization is appropriate Be sure to explain how the project organization you choose will createe a productive environment for completing adaptive work Cite any sources, including the textbook(s) that indicate the circumstances under which you should use each type of structure Give reasons why the project you chose requires the structure you chose Give an organizational diagram that shows the relationships between departments and individuals, from a project perspective Make sure the organization chart is in A P A format, whose structure is given below just paste your diagram into the middle of the box outline Also make sure you refer to the diagram BEFORE the reader sees it In other words, type Figure 1 demonstrates the reporting relationships for this project, and then display the figure Throughout the paper, never display a table or figure without first referring to it in the text and describing its meaning before the reader sees it Insert a cropped diagram of your organizational structure in this space Figure 1 The Project Organizational Structure Project Kick Off Meeting Agenda Here is where you should describe who will attend the project kick off meeting and its purpose Refer to the roles indicated in Figure 1 for consistency You should also provide a simple agenda for the kick off meeting in Appendix B Stakeholder Management Plan In this section, describe key stakeholders in your project Indicate how you will manage them based on their power and influence In this section, students will identify the category (or type) of key stakeholders and their impact (power and interest) on the project Then, determine the appropriate communication style Use the following sample categories to determine a key stakeholder's type Your stakeholder management plan should include at least six different stakeholders Project manager Team members Managers Resource managers Executives Senior management Company owners Investors Sponsors Financiers (the people, not the cakes) Suppliers Vendors Consultants Customers End users Use the following rating to determine the degree of impact (power and interest) a stakeholder may have on the project High Power High Interest (Fully engage) These stakeholders need to be engaged regularly and managed closely These are key players This group will require the most effort to keep satisfied High Power Low Interest (Keep satisfied) Keep these stakeholders satisfied by striking a careful balance between keeping them informed but not overloading them with too much information Low Power High Interest (Keep informed) You should keep these stakeholders adequately informed and consult with them regarding their area of interest and make sure they don't have any major issues with the project These stakeholders can often help with the detail of the project Low Power Low Interest (Minimum effort) Inform these stakeholders with general information Table X Stakeholder Identification Name Company Title Stakeholder Category Type) Degree of Impact on Project Communications Management Plan Createe your communications management plan and describe it here Make sure you address the communication platform the team will use such as Basecamp, Trello, or other software used for sharing files, documents, discussions, and so forth Justify your use of such a platform Also indicate each stakeholder group and how you will communicate with them Make sure your communications management plan is consistent with the project organizational chart and stakeholder management plan you provided earlier in this template In other words, if the product owner (sponsor) is the VP of Research and Development in your diagram, make sure the VP of Research and Development is represented in your communications management plan If there is an outside stakeholder who needs to be informed, then indicate in your communications management plan how that communication will occur Indicate in your plan the frequency of status reporting from team members and to others outside the team You may use a table such as the following, numbered by its position in this document Your communications management plan should include at least six different target groups individuals Of these six, at least two should address communication needs to complete adaptive work on your project Please format that table in A P A style using the borders menu items in the Table Tools menu, which activate when you select the top left of the table Refer to the textbook, PMBOK Guide, and Process Groups A Practice Guide for further guidance if necessary Table X Project Communications Management Plan Target Group Individual Report Frequency Method Person Responsible Work Breakdown Structure Here is where you should include a WBS of your project For work related to a predictive framework, your WBS should have three levelsproject, deliverable, and lowest level work packageswith at least 15 total work packages For work related to an adaptive framework, your WBS should include sprints Put a screenshot of your WBS here You can use Microsoft Excel You may also use the multilevel tool in Microsoft Word Use multiple figures if necessary Figure 2 Work Breakdown Structure (WBS) For work related to an adaptive framework, you will need to create epics and user stories Please also include story points for each user story Include all of this information in the following table Provide a narrative of which user stories in the product backlog would be part of the sprint backlog for the first 3 weeks of adaptive work Describe who prioritizes the items in the product backlog for inclusion in the sprint backlog and how they determine these priorities Table X Project Epics and Stories Epics Stories Points Playground Construction Solicit three quotes Accept Supplier Negotiate Contract Grade land Install equipment Do inspection Train Maintenance Staff Pay Contract Balance 12 5 8 14 16 4 4 2 etc etc etc Project Budget In this section, provide an expected budget for the project Use an A P A formatted table structured like Table 1 but use your own estimates for the direct project costs and the percentages for various overhead costs Make sure you introduce the table with a line of text before the table Put no more than one blank line before and after the table, unless you must put the table on the next page to avoid splitting it across pages Indicate how these estimates were achieved Table 1 Estimated Project Budget Item Cost Assumption Direct Project Costs $20,000 From Estimate Project Overhead 600 3 of direct project cost General and Admin Overhead 400 2 of direct project cost Budget Reserve 800 4 of direct project cost Management Reserve 600 3 of direct project cost Total project budget $ 22,400 Resource Management Plan In this section, describe your resource plan You should address the roles required on your team their responsibilities level of competence and skills required from where you will recruit members of the team whether they are salaried, part time, contractors, or volunteers training needs compensation recognition and rewards and so forth For team members completing adaptive work, please specify specific skills needed to succeed in this environment Refer to PMBOK Guide section 2 2 and Process Groups A Practice Guide section 6 5 for human resource areas to address in your plan Quality Management Plan In this section, address your quality management plan Refer to how you will measure quality, which tools and techniques of quality you will use in your project, and how you will incorporate ongoing improvement of your project management and other processes used to createe your deliverable in this project In particular, be sure to address quality concerns in the adaptive framework by providing the processes and activities between the project team and customer Refer to the PMBOK Guide section 2 6 3, Process Groups A Practice Guide sections 5 14 and 6 3, and the textbook for items to consider in this section of your project management plan Risk Management Plan Put your risk management plan here Provide an A P A formatted table that shows your top six risks and their severity, in order of declining severity score Five is a high risk or probability risk event, and 1 is a low risk or low probability event Severity is the result of multiplying these two items Make sure you introduce the table before you display it to the reader Three of your risks should apply to work completed with the predictive framework The other three risks should apply to work completed with the adaptive framework Table 1 Risk Identification Risk Short Description Table 2 Risk Severity Assessment Risk Impact (I) (1 to 5) Probability (P) (1 to 5) Severity Score (I X P) Table 3 Risk Prioritization Use the following qualitative criteria (feel free to add more if necessary) to identify the risk with a short description of what each category means in your project High Medium Low Provide a risk response plan Create the table yourself in A P A style Include the risk number, short description, the generic plan for dealing with the risk (share, mitigate, prevent, transfer, accept, avoid), and who is responsible for authorizing the response plan for each risk Procurement Management Plan Describe any outside suppliers you might need, your selection criteria, what qualifications they must have, the types of contracts you will use, number of estimates needed, a statement of work for major suppliers, any insurance or performance bonds you might require, how you will measure and monitor suppliers work, and what guidance you will give them regarding how they integrate with your project schedule Demonstrate any procurement tools and techniques you will use in your plan for managing suppliers Also, and this is important, incorporate adaptive procurement practices into this project as defined in section 6 3 of the Agile Practice Guide Check the PMBOK Guide section 2 5 6 and Process Groups A Practice Guide sections 5 23 and 6 9 for content as it applies to your specific project PMBOK is a registered mark of the Project Management Institute, Inc Project Monitoring and Control Describe how you will monitor and control cost, scope and schedule for this hybrid project In this section, you should refer to burndown charts as a means of implementing schedule control Also provide an example of such a chart and describe how you will use it to determine the expected finish date of a project Refer to any variance reports you will use to monitor and control cost or the schedule particularly for a sprint Give an example of such a schedule variance report and how you will use it Also indicate the kind of information you will receive from your team members Project Change Management Scope changes are expected on any project Read the PMBOK Guide Sections 2 4 7 and 2 5 7 and Process Groups A Practice Guide section 7 2 about change control Indicate how you will control changes to the project Produce details on how accepted work is documented for work related to the adaptive framework Describe any processes on how change is proposed, accepted, and implemented in the sprints or iterations Project Closing Research the elements of a project closing from the PMBOK Guide, Process Groups A Practice Guide, and the textbook Put the content in this section using any A P A formatted tables or figures PMBOK is a registered mark of the Project Management Institute, Inc Lessons Learned Describe how you will incorporate lessons learned meetings and documentation for inclusion in the company's knowledge management system, database, or records You could provide a template in an Appendix that shows what a lessons learned document looks like, created from your own research References (Note References page titles are a top level heading in the Table of Contents, but they are not bold They should also be on their own page ) Appendices Leave this page blank but delete this guidance This is here to put the word Appendices in your Table of Contents as a Heading 1 level item, under which your Heading 2 level Appendices which fall Appendix A Initial Scope Statement (Note Appendix A should be on its own page ) Project Name Initial Scope Statement Project Purpose This is a summary of the business justification for the project This should be written in a way that project team members, without a detailed understanding of the background and history of the project, can understand and should seek to be an answer to the question, Why is this project being done Goals Objectives The key objectives that the project is aiming to deliver, ideally listed in decreasing priority order 1 2 3 4 5 Scope Summary Boundary Conditions This is the summary of the project scope that is then expanded in the subsequent fields This field should be sufficient to provide an overview of the project for individuals who simply need an overview The concept of boundary conditions is for scenarios where the limits of scope can be defined date ranges, geographic reach, offices, and so forth Scope Details In Scope Specific items and features that will be delivered as part of the project At the scope statement level, this should still be fairly high level Details will be provided in requirements documentation, but this should identify the categories of requirements that will be developed and will establish a framework for the project work Each different area of work should be separated, and in order to provide a complete summary of work to be performed on the project, nonfunctional requirements can be included Out of Scope This section identifies areas where there may be confusion around the scope and explicitly excludes those areas This should only be used if it adds value or removes confusion from the scope Statements such as anything not defined as in scope do not add value Appendix B Kick Off Meeting Agenda (Note Appendix B should be on its own page ) Appendix C Put Additional Appendices Here and Beyond Create additional appendices as specified in the template or as needed To createe an Appendix heading that appears in the table of contents, type the Appendix heading Format it as heading 2, and then take off the bold by going to the Font group under the Home tab

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Introduction This is an individual project. For this course, each of you will completee a project management plan for your Course Project. Your project will

Introduction

This is an individual project.

For this course, each of you will completee a project management plan for your Course Project. Your project will use project management methodology involving a hybrid framework requiring both predictive and adaptive methodologies. Each of you in Advanced Project Management (PROJ430) will choose a project topic and develop various documents that are used throughout the project life cycle. The project documents will be completed and submitted in parts throughout the course. Your Final Project Management Plan will be submitted during Week 8 to describe the completed project and include any updates.

Guidelines

The topic

Project Charter

Project Name: Animal Shelter Website Project #: PR-001 Project Manager: Student's Name Start Date End Date Project Sponsor: City of Fremont Project Description The Animal Shelter Website project includes the following. o Predictive Framework Strict adherence to deadlines for government requirements for policies, copyright, customer experience, design, multilingual capabilities, and so forth. Inspection and approval of work completed on a monthly basis. Formal progress reports, inspections, and meetings are required. Final testing of website must be completed 2 weeks before the official end date of the project. o Adaptive Framework Creation of website navigation, interface, and content will be completed with collaboration of Animal Shelter associates. Project Purpose The City of Fremont's Animal Shelter requires a new website to provide information to citizens, showcase animals, and collect pet licensing fees via an e-commerce platform. Project Objectives Createe a fully functional website with e-commerce capability under $1,800,000 million within 8 months. Project Requirements Website should comply with all City of Fremont requirements. Milestones Completion of website Website testing Go live of website Preapproved Financial Resources $1,800,000 million Project Approval Requirements The Animal Shelter Website project should comply with City of Fremont requirements. Its cost must be under $1.8 million.

2 It must be completed in or under 8 months. High-Level Project Assumptions The growth of pet ownership will continue to increase in the City of Fremont. High-Level Project Constraints Budget Schedule Project Exclusions Maintenance of the website is not part of the project. Overall Project Risks Hardware and software capability of the City of Fremont to host new website. Key Stakeholders City of Fremont representatives Animal Shelter associates Project manager Project team members

The intent of the Course Project is to be complex enough to require consideration of several project management issues. In completing the sample project documents for this course, consider the full breadth of the project work required but remember that you will develop the details to a lesser depth than would be required in reality.

As a reminder, your project topic must be a business or community topic that requires a hybrid framework. This will allow you to complete all sections of the project. Try to find a project at your workplace or community organization that you can use as a basis for completing these assignments.

You should keep in mind that your project must meet all of the following characteristics of a project.

A specific and defined objective
A defined life span with a definitive start and a definitive end
Involves multiple departmental organizations and professional staff members
Does something unique, not having been done before
Justifies a hybrid methodology where predictive and adaptive frameworks are required.
A defined work breakdown structure (WBS), budget, and quality and performance requirements

Note: Your report should demonstrate proper A P A style, in-text citations, and a properly formatted r eference page.

Provide a project overview, the justification of the project organization, and a kick-off meeting agenda. Create the project scope statement. Develop the stakeholder management plan and communications management plan. Be specific about the type of stakeholders and communication applied to them. If sociocultural factors are relevant, briefly describe them.

Begin to define and organize your project. You will complete the following sections of the Project Management Plan Template below.

You will be completing the following components of your Course Project deliverable.

(Template below)

Executive Summary

[At the very end of the project, when it is time to make your final submission, type a one-page summary of the project management plan. Do not give an overview of the general topics! Give us the most important detail from each section. This executive summary should provide a busy person all of the information they need to understand about the most important details of the project management plan. It is not like the introduction to an essay; it is detail oriented but only the most important details. A reader should be able to infer the structure of the paper through the details. Unlike most headings in A P A style, the Executive Summary heading is not bold. This Executive Summary should be on its own page with no other parts of the document on it. Please remove this and all other comments in square brackets from this template.]

[Text note: All text should be in a 12-point, New Times Roman font. The paper should be doublee-spaced, with the first sentence of each paragraph indented five spaces. There should be no more than one blank line before after any heading, subheading, table, figure, or paragraph, unless you have to put a table or figure on the next page to avoid splitting it across pages.]

[Table of Contents Note: The Table of Contents is found on the next page. It is an automatic table of contents. Each heading in the template is set to Heading 1, bold and centered (look under the styles group under the Home menu item in MS Word. Subheadings should be formatted as Heading 2 to automatically appear in your Table of Contents. If you click on the table of contents on the next page, and select Update Table - page Numbers only, your Table of Contents should automatically populate with the page numbers of each section after your paper is written. After you have updated the table of contents, change the heading Contents to read Table of Contents in a centered, regular, New Times Roman Font. It was created by putting the mouse on the page for the Table of Contents, going to References - Table of Contents - Automatic Table 1.]

Table of Contents

Project Overview..4

Justification of the Project Organization Selected.4

Project Kick-Off Meeting Agenda.5

Stakeholder Management Plan.5

Communications Management Plan.6

Work Breakdown Structure.6

Project Budget7

Resource Management Plan.7

Quality Management Plan.8

Risk Management Plan.8

Procurement Management Plan.9

Project Monitoring and Control9

Project Closing.9

Lessons Learned.9

References.11

Appendices.12

Appendix A: Initial Scope Statement13

Appendix B: Kick-Off Meeting Agenda.14

Appendix C: Put Additional Appendices Here and Beyond.15

Project Overview

[Give a brief overview of the project by giving the main ideas from the scope statement. Again, this is not an introduction; it is an overview of the most important details from the initial scope statement. The scope statement goes into Appendix A at the end of your paper. You should refer to them in your project overview so the reader knows to look for them. We call this an initial scope statement because, as a hybrid project, we expect scope changes with regard to the work requiring an adaptive approach. However, an initial definition is highly useful and advised. Be sure to also clearly describe the requirements for the predictive parts of the project and the requirements for the adaptive parts of the project. Make sure you delete this guidance before you submit your paper! Also, make sure there isn't any more than one blank line between any paragraph, section, heading, table, figure, or subheading (if any).]

Justification of the Project Organization Selected

[Here is where you should indicate what type of project organization you are going to use for this projecta pure project, matrix, or functional organization. Justify why this project organization is appropriate. Be sure to explain how the project organization you choose will createe a productive environment for completing adaptive work. Cite any sources, including the textbook(s) that indicate the circumstances under which you should use each type of structure. Give reasons why the project you chose requires the structure you chose. Give an organizational diagram that shows the relationships between departments and individuals, from a project perspective. Make sure the organization chart is in A P A format, whose structure is given below; just paste your diagram into the middle of the box outline. Also make sure you refer to the diagram BEFORE the reader sees it. In other words, type Figure 1 demonstrates the reporting relationships for this project, and then display the figure. Throughout the paper, never display a table or figure without first referring to it in the text and describing its meaning before the reader sees it.]

Insert a cropped diagram of your organizational structure in this space.

Figure 1: The Project Organizational Structure

Project Kick-Off Meeting Agenda

[Here is where you should describe who will attend the project kick-off meeting and its purpose. Refer to the roles indicated in Figure 1 for consistency. You should also provide a simple agenda for the kick-off meeting in Appendix B.]

Stakeholder Management Plan

[In this section, describe key stakeholders in your project. Indicate how you will manage them based on their power and influence.]

In this section, students will identify the category (or type) of key stakeholders and their impact (power and interest) on the project. Then, determine the appropriate communication style. Use the following sample categories to determine a key stakeholder's type. Your stakeholder management plan should include at least six different stakeholders.

Project manager
Team members
Managers
Resource managers
Executives
Senior management
Company owners
Investors
Sponsors
Financiers (the people, not the cakes)
Suppliers
Vendors
Consultants
Customers
End users

Use the following rating to determine the degree of impact (power and interest) a stakeholder may have on the project.

High Power/High Interest (Fully engage): These stakeholders need to be engaged regularly and managed closely. These are key players. This group will require the most effort to keep satisfied.
High Power/Low Interest (Keep satisfied): Keep these stakeholders satisfied by striking a careful balance between keeping them informed but not overloading them with too much information.
Low Power/High Interest (Keep informed): You should keep these stakeholders adequately informed and consult with them regarding their area of interest and make sure they don't have any major issues with the project. These stakeholders can often help with the detail of the project.
Low Power/Low Interest (Minimum effort): Inform these stakeholders with general information.

Table X: Stakeholder Identification

Name	Company/Title	Stakeholder Category/Type)	Degree of Impact on Project

Communications Management Plan

[Createe your communications management plan and describe it here. Make sure you address the communication platform the team will use such as Basecamp, Trello, or other software used for sharing files, documents, discussions, and so forth. Justify your use of such a platform. Also indicate each stakeholder group and how you will communicate with them. Make sure your communications management plan is consistent with the project organizational chart and stakeholder management plan you provided earlier in this template. In other words, if the product owner (sponsor) is the VP of Research and Development in your diagram, make sure the VP of Research and Development is represented in your communications management plan. If there is an outside stakeholder who needs to be informed, then indicate in your communications management plan how that communication will occur. Indicate in your plan the frequency of status reporting from team members and to others outside the team. You may use a table such as the following, numbered by its position in this document. Your communications management plan should include at least six different target groups/individuals. Of these six, at least two should address communication needs to complete adaptive work on your project. Please format that table in A P A style using the borders menu items in the Table Tools menu, which activate when you select the top left of the table. Refer to the textbook, PMBOK Guide, and Process Groups: A Practice Guide for further guidance if necessary.]

Table X: Project Communications Management Plan

Target Group/Individual	Report	Frequency	Method	Person Responsible

Work Breakdown Structure

Here is where you should include a WBS of your project. For work related to a predictive framework, your WBS should have three levelsproject, deliverable, and lowest level work packageswith at least 15 total work packages. For work related to an adaptive framework, your WBS should include sprints.

Put a screenshot of your WBS here. You can use Microsoft Excel. You may also use the multilevel tool in Microsoft Word. Use multiple figures if necessary.

Figure 2: Work Breakdown Structure (WBS)

For work related to an adaptive framework, you will need to create epics and user stories. Please also include story points for each user story. Include all of this information in the following table. Provide a narrative of which user stories in the product backlog would be part of the sprint backlog for the first 3 weeks of adaptive work. Describe who prioritizes the items in the product backlog for inclusion in the sprint backlog and how they determine these priorities.

Table X: Project Epics and Stories

Epics	Stories	Points
Playground Construction	Solicit three quotes Accept Supplier Negotiate Contract Grade land Install equipment Do inspection Train Maintenance Staff Pay Contract Balance	12 5 8 14 16 4 4 2
etc	etc	etc

Project Budget

[In this section, provide an expected budget for the project. Use an A P A formatted table structured like Table 1 but use your own estimates for the direct project costs and the percentages for various overhead costs. Make sure you introduce the table with a line of text before the table! Put no more than one blank line before and after the table, unless you must put the table on the next page to avoid splitting it across pages. Indicate how these estimates were achieved.]

Table 1: Estimated Project Budget

Item	Cost	Assumption
Direct Project Costs	$20,000	From Estimate
Project Overhead	600	3% of direct project cost
General and Admin Overhead	400	2% of direct project cost
Budget Reserve	800	4% of direct project cost
Management Reserve	600	3% of direct project cost
Total project budget	$ 22,400

Resource Management Plan

[In this section, describe your resource plan. You should address the roles required on your team; their responsibilities; level of competence and skills required; from where you will recruit members of the team; whether they are salaried, part-time, contractors, or volunteers; training; needs; compensation; recognition and rewards; and so forth. For team members completing adaptive work, please specify specific skills needed to succeed in this environment. Refer to PMBOK Guide section 2.2 and Process Groups: A Practice Guide section 6.5 for human resource areas to address in your plan.]

Quality Management Plan

[In this section, address your quality management plan. Refer to how you will measure quality, which tools and techniques of quality you will use in your project, and how you will incorporate ongoing improvement of your project management and other processes used to createe your deliverable in this project. In particular, be sure to address quality concerns in the adaptive framework by providing the processes and activities between the project team and customer. Refer to the PMBOK Guide section 2.6.3, Process Groups: A Practice Guide sections 5.14 and 6.3, and the textbook for items to consider in this section of your project management plan.]

Risk Management Plan

[Put your risk management plan here. Provide an A P A formatted table that shows your top six risks and their severity, in order of declining severity score. Five is a high risk or probability risk event, and 1 is a low risk or low probability event. Severity is the result of multiplying these two items. Make sure you introduce the table before you display it to the reader. Three of your risks should apply to work completed with the predictive framework. The other three risks should apply to work completed with the adaptive framework.]

Table 1: Risk Identification

Risk #	Short Description

Table 2: Risk Severity Assessment

Risk #	Impact (I) (1 to 5)	Probability (P) (1 to 5)	Severity Score (I X P)

Table 3: Risk Prioritization

Use the following qualitative criteria (feel free to add more if necessary) to identify the risk with a short description of what each category means in your project.

High
Medium
Low

[Provide a risk response plan. Create the table yourself in A P A style. Include the risk number, short description, the generic plan for dealing with the risk (share, mitigate, prevent, transfer, accept, avoid), and who is responsible for authorizing the response plan for each risk.]

Procurement Management Plan

[Describe any outside suppliers you might need, your selection criteria, what qualifications they must have, the types of contracts you will use, number of estimates needed, a statement of work for major suppliers, any insurance or performance bonds you might require, how you will measure and monitor suppliers work, and what guidance you will give them regarding how they integrate with your project schedule. Demonstrate any procurement tools and techniques you will use in your plan for managing suppliers. Also, and this is important, incorporate adaptive procurement practices into this project as defined in section 6.3 of the Agile Practice Guide. Check the PMBOK Guide section 2.5.6 and Process Groups: A Practice Guide sections 5.23 and 6.9 for content as it applies to your specific project.]

PMBOK is a registered mark of the Project Management Institute, Inc.

Project Monitoring and Control

[Describe how you will monitor and control cost, scope and schedule for this hybrid project. In this section, you should refer to burndown charts as a means of implementing schedule control. Also provide an example of such a chart and describe how you will use it to determine the expected finish date of a project. Refer to any variance reports you will use to monitor and control cost or the schedule particularly for a sprint. Give an example of such a schedule variance report and how you will use it. Also indicate the kind of information you will receive from your team members.]

Project Change Management

[Scope changes are expected on any project. Read the PMBOK Guide Sections 2.4.7 and 2.5.7 and Process Groups: A Practice Guide section 7.2 about change control. Indicate how you will control changes to the project. Produce details on how accepted work is documented for work related to the adaptive framework. Describe any processes on how change is proposed, accepted, and implemented in the sprints or iterations.]

Project Closing

[Research the elements of a project closing from the PMBOK Guide, Process Groups: A Practice Guide, and the textbook. Put the content in this section using any A P A formatted tables or figures.]

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Lessons Learned

[Describe how you will incorporate lessons learned meetings and documentation for inclusion in the company's knowledge management system, database, or records. You could provide a template in an Appendix that shows what a lessons learned document looks like, created from your own research.]

References

(Note References page titles are a top-level heading in the Table of Contents, but they are not bold. They should also be on their own page.)

Appendices

[Leave this page blank but delete this guidance. This is here to put the word Appendices in your Table of Contents as a Heading 1 level item, under which your Heading 2 level Appendices which fall.]

Appendix A: Initial Scope Statement

(Note: Appendix A should be on its own page.)

[Project Name] Initial Scope Statement

Project Purpose
This is a summary of the business justification for the project. This should be written in a way that project team members, without a detailed understanding of the background and history of the project, can understand and should seek to be an answer to the question, "Why is this project being done?"
Goals & Objectives
The key objectives that the project is aiming to deliver, ideally listed in decreasing priority order. 1. 2. 3. 4. 5.
Scope Summary/Boundary Conditions
This is the summary of the project scope that is then expanded in the subsequent fields. This field should be sufficient to provide an overview of the project for individuals who simply need an overview. The concept of boundary conditions is for scenarios where the limits of scope can be defined--date ranges, geographic reach, offices, and so forth.
Scope Details
In Scope Specific items and features that will be delivered as part of the project. At the scope statement level, this should still be fairly high level. Details will be provided in requirements documentation, but this should identify the categories of requirements that will be developed and will establish a framework for the project work. Each different area of work should be separated, and in order to provide a complete summary of work to be performed on the project, nonfunctional requirements can be included.	Out of Scope This section identifies areas where there may be confusion around the scope and explicitly excludes those areas. This should only be used if it adds value or removes confusion from the scope. Statements such as "anything not defined as in scope" do not add value.

Appendix B: Kick-Off Meeting Agenda

(Note: Appendix B should be on its own page.)

Appendix C: Put Additional Appendices Here and Beyond

[Create additional appendices as specified in the template or as needed. To createe an Appendix heading that appears in the table of contents, type the Appendix heading. Format it as heading 2, and then take off the bold by going to the Font group under the Home tab.]