Jackson County operates a General Fund and a Special Revenue Fund for Park Maintenance.

Major Program Functions within the General Fund are PS (Public Safety), Roads and Other.

At the beginning of the year, the General Fund had the following balances carried over from 2019. There were no other Assets and Liabilities.

Jackson County ended the 2018 year with the following account balances (in $millions):

Cash 28

Property Tax Receivable 9

Supplies Inventory 6

Salaries Payable 5

Deferred Revenues-Ppty Taxes 9

Fund Balance Not Spendable 6

Unassigned Fund Balance 23

Jackson County executives approved the following General Fund budget for 2020:

DEBIT Budgeted Property Tax Revenues 790

DEBIT Budgeted Penalties & Fees 2

DEBIT Budgeted License Revenue 18

DEBIT Budgeted Sales Tax Revenue 220

CREDIT Appropriations for PS Salaries 300

CREDIT Appropriations for Roads Salaries 160

CREDIT Appropriations for Other Salaries 23

CREDIT Appropriations for PS Supplies 82

CREDIT Appropriations for Roads Supplies 135

CREDIT Appropriations for Other Supplies 5

CREDIT Appropriations for PS Catl Outlays 200

CREDIT Appropriations to Special Revenue Fund 20

CREDIT Appropriations to Fiduciary Fund for Pension 40

CREDIT Fund Balance (increase in) 60

The Special Revenue Fund had the following balances carried over from 2019. State Grants must be spent entirely on Park Supplies and the County must match the grant spending dollar for dollar from their own budget. The Advance from State was a State Grant received in 2019 to be applied in 2020.

Cash 100

Advance from State 50

Restricted Fund Balance 50

Jackson County executives approved the following Special Revenue budget for 2020:

DEBIT Budgeted Grant Revenues 20

DEBIT Budgeted Transfer from General Fund 20

DEBIT Budgeted Fund Balance (decrease in) 100

CREDIT Appropriations for Park Supplies 140

Record in the Journal and the Ledger the following 2020 transactions related to the Special Revenue Fund: Purchases of supplies are subject to encumbrances

1. Jackson receives an additional 20 grant from the state. The money must be spent on Park supplies and must be matched with 20 of Jackson County funds within 18 months.
2. Jackson County Finance Manager transfers 20 from the General Fund for Parks Supplies.
3. Jackson management authorizes the order of 140 of Parks Supplies
4. Jackson receives 140 in Parks Supplies and the payment of the supplies is approved.
5. Jackson pays the 140 voucher for Parks Supplies. The purchase of Park Supplies fulfills all the requirements for all Grant money eligibility.
6. At year end, Jackson management determines from an internal audit that 25 in Park Supplies remain unused.

• Purchases of supplies and capital outlays are subject to encumbrances. Salaries and other items are not encumbered Any open encumbrances at year-end are removed.
• Jackson management applies the GASB 60-day rule to Sales tax and intergovernmental grants.

1. Jackson employees were paid 5 in 2020 out of salaries payable that were earned in 2019.

2. Jackson County levies property tax of 800. Historically, 1% is not considered to be collectible.

3. The following items are approved for 2020 expenditure over the next few months:

PS Supplies 82

Roads Supplies 135

Other Supplies 5

PS Capital Outlays 200

4. The county receives 225 payment from the state in collected sales tax for the current 2020 year.

5. The county receives 300 in property tax payments made during the early collection period

6. One Citizen wins a court appeal. She paid 3 in taxes and the court reduced her assessment to 1. Therefore, she is due 2 in Property Tax Refunds that are paid to her in cash.

7. Another Citizen wins a court appeal. He has 3 in Property Taxes still outstanding (not paid). However, the court has overruled the county and upheld that the citizen will not owe the county any taxes this year.

8. The 82 in approved PS Supplies was purchased and received at a discount of 80. The bill to pay is approved.

9. The 135 in materials for roads was purchased and received and a bill to pay the 135 is approved.

10. Various Public Safety vehicles and equipment is purchased and received. Bills for 200 are approved for payment.

11. 9 in Property Taxes owed from 2019 are received in 2020. The entire amount had been classified in 2019 as Deferred Revenue,

12. The vouchers for Public Safety supplies and capital outlays are paid in full.

13. The County Executives held a special emergency meeting to appropriate an additional 55 to Public Safety supplies to help combat the effect of the Chinese Corona Virus.

14. The 55 in additional PS Supplies is approved for purchase.

15. The 55 emergency PS Supplies are purchased and payment for the order is approved.

16. During the year, 300 in PS Salaries, 160 in Roads Salaries and 23 in Other Salaries are earned.

17. 475 in property taxes are received before the deadline

18. The County assesses citizens 2 in Penalties on unpaid Property taxes

19. During the year, 300 in PS Salaries, 160 in Roads Salaries are paid. 19 in Other Salaries are paid. The remainder will be paid during the first two weeks of 2020.

20. The actuary determines that only $35 will be needed for Pension payments this year. A check is sent to the pension fund manager.

21. The county receives 17 in cash payments for License Revenue for the year.

22. The County initiates foreclosure proceedings against citizens owing 7 in unpaid taxes. Property is seized and forced sold at auctions. The auctions bring in 16 in cash. 1 is remitted to expenses. 7 in taxes owed are paid and the remainder is remitted to citizens owning the properties.

23. The year-end Allowance for Uncollectible accounts balance is set for 6.

24. The Finance Manager estimates that 7 of the receivable amount will be collected after 60 days has past following the year end.

25. A year-end audit found $15 of Public Safety supplies still on hand.

26. Any unspent Encumbrances must be closed year-end and set aside from the Unassigned Fund Balance (Assigned). This includes the $5 for Other Supplies.