MGMT404 Course Home Course Project (SEP15) Contents https://devry.equella.ecollege.com/le/0edd43f5-2f4e-4b44-816... Course Project > Guidelines 09:36 AM MT 01/11/2016 Objectives The objective of the Course Project is to give you an opportunity to practice the skills learned in class regarding the planning methodologies of a project. These skills are directly applicable toward your senior project. Guidelines For this project, you may choose one that is of interest to you, or you may choose to begin planning for your senior project. When selecting a project, avoid picking one that is either too big or too small. For example, do not decide to build a new stadium for your local sports team (too big) or to plant your summer garden (too small). Here are some successful past project ideas. The opening of a coffee shop A charity event for a local social service agency A meditation pool and platform in the center of town A redevelopment of a local playground Design and installation of a computer network for a small business Software development project A project to build a house or create a website is NOT acceptable. You are not limited to the list of projects above. Please refer all questions concerning what is acceptable as a class project to your instructor. Top 1 of 10 1/11/16, 11:37 AM MGMT404 Course Home Course Project (SEP15) Contents https://devry.equella.ecollege.com/le/0edd43f5-2f4e-4b44-816... Course Project > Guidelines 09:36 AM MT 01/11/2016 Milestones: Due Week 1: Project Outline Proposal/Approval Due Week 2: Project Charter Due Week 3: Scope Statement Due Week 4: Work Breakdown Structure/Gantt Chart Due Week 5: Risk Management Plan Due Week 6: Project Schedule and Budget Due Week 7: Communication Plan Due Week 8: Final Project Package Week 1 Due Week 1: Project Proposal/Approval Each professor will decide if the course will have project teams or be assigned to each individual student to complete the course project. Your professor will notify you of the decision and if the course is going to have project teams, you will be notified of your team assignment. If the professor assigns individual projects, your Week 1 assignment will be to: Provide an outline of your proposed project to your instructor for approval. The project you select will be the same project you will plan for the 8 week course. If the professor assigns teams for the course project, your team will work together to complete the entire Statement of Participation template located in the doc sharing area. All sections for the entire 8 weeks must be completed. Deliverables for Week 1: 2 of 10 Top 1/11/16, 11:37 AM MGMT404 Course Home Course Project (SEP15) Contents https://devry.equella.ecollege.com/le/0edd43f5-2f4e-4b44-816... Course Project > Guidelines 09:36 AM MT 01/11/2016 document should contain particulars, such as what will be created, why this project is important, how long it would likely take, and how much it would likely cost. If you are assigned team projects: Teams need to complete the entire Statement of Participation with the team and team leader assignments for Weeks 2-8. Lastly, teams need to update the status of participation for Week 1. Week 2 Due Week 2: Project Charter Provide a project charter of your selected project in accordance with the charter template found in Doc Sharing. Please put this in proper business writing format. Consider me to be your boss. If working in a group, include the updated Statement of Participation for Week 2, describing how each person contributed to this project deliverable. Please place the updated Statement of Participation in your teams' Doc Sharing area for review. A charter should be a minimum of 3-5 pages long. Deliverables for Week 2: Completed Project Charter (in MS Word) Statement of Participation and status update Week 3 Due Week 3: Scope Statement Prepare a scope statement using the template in Doc Sharing. 3 of 10 Top 1/11/16, 11:37 AM MGMT404 Course Home Course Project (SEP15) Contents https://devry.equella.ecollege.com/le/0edd43f5-2f4e-4b44-816... Course Project > Guidelines 09:36 AM MT 01/11/2016 Deliverables for Week 3: Project Scope Statement (in MS Word) Statement of Participation and status update Week 4 Due Week 4: Work Breakdown Structure According to the PMBOK Guide, "the WBS is a deliverable-oriented hierarchical decomposition of the work to be executed by the project team, to accomplish the project objectives and create the required deliverables." In other words, it lists the project's deliverables and work packages. For this week, you will create a work breakdown structure (WBS) for the project you selected during Week 1. Remember that the WBS starts with your major deliverables (that you stated in your scope management plan) at the highest level. The lower levels have the work package required to complete those deliverables. Review the textbook (and the PMBOK Guide, if you have it) for some suggestions on how to create a WBS. From your work breakdown structure, develop a project task list with dependencies and add durations, using MS Project. Develop the Work Breakdown Structure Your WBS should have a minimum of 100-150 line items in MS Project and be three levels deep. Make sure to use verb-object task names (for example, "Develop software"). Enter tasks in MS Project. Create the predecessor relationships. DO NOT LINK SUMMARY TASKS OR ASSIGN RESOURCES! Deliverables for Week 4: Statement of Participation and status update 4 of 10 Top 1/11/16, 11:37 AM MGMT404 Course Home Course Project (SEP15) Contents https://devry.equella.ecollege.com/le/0edd43f5-2f4e-4b44-816... Course Project > Guidelines 09:36 AM MT 01/11/2016 Week 5 Due Week 5: Risk Management Plan Remember, risk is an uncertain event or condition that can have a positive or negative impact on the project. This week, you will be identifying and analyzing your project risks and developing a risk management plan to monitor and track your project. You will evaluate each task in your project schedule to identify any risk factors associated with the execution of the deliverable. You will then add your list of risk to the risk register template in Doc Sharing. The number of risks will depend on the project deliverables in your schedule; however, 20-25 positive and 20-25 negative risks would be considered the minimum. Review the instructions on the first sheet of the template and complete your risk register in its entirety. Deliverables for Week 5: Use the Risk Register Template spreadsheet found in Doc Sharing (there is a separate tab for each portion of the risk management plan). Statement of Participation and status update Week 6 Due Week 6: Project Schedule and Budget A project plan cannot be considered complete until the resources have been assigned (including budget and cost estimate). This week, you will assign the resources required to work on your project to your scheduled tasks. In addition, you will add the cost of the resources per hour and any direct or indirect cost required for project contracts, materials, or supplies. You will submit a two-part summary report (business professional format) 5 of 10 Top 1/11/16, 11:37 AM MGMT404 Course Home Course Project (SEP15) Contents https://devry.equella.ecollege.com/le/0edd43f5-2f4e-4b44-816... Course Project > Guidelines 09:36 AM MT 01/11/2016 1. Explain your approach to estimating the project cost (e.g., top down, bottom up, etc.) and why that method was chosen. 2. Create a table that shows the original budgeted cost (from the charter) and the actual budgeted cost (side by side). Include line items for labor, materials, contract, equipment, travel cost, and so on. 3. Compare the budget from the charter to the final budget and explain any variances that occurred from your original budgeted cost in the project charter and the current project cost (include your original estimated cost for the project). 4. Explain your budget contingency plan and how much is budgeted for contingency. Part 2: Resource Management 1. Explain the results of your resource assignments. Did you assign enough people to the project? Were there any resources over-allocated? What approach will you take to fix any allocation problems? 2. Develop a plan to manage your project team and define how you will motivate your team and how you will handle team conflicts. 3. What structure would you select for your project: functional, weak matrix, balanced matrix, strong matrix, or pure project? Why? Deliverables for Week 6: 1. MS project file (.mpp) updated with resource assignments and cost 2. MS Word file with report of project budget and resource management 3. Statement of Participation and status update Week 7 Due Week 7: Communication Plan According to the PMBOK Guide, "the Communications Planning process 6 of 10 Top 1/11/16, 11:37 AM MGMT404 Course Home Course Project (SEP15) https://devry.equella.ecollege.com/le/0edd43f5-2f4e-4b44-816... Course Project > Guidelines Contents 09:36 AM MT 01/11/2016 the general communication requirements for the project. This week, you will create a simple communication plan for the execution of your project. Each team will need to complete the Communications Plan found in Doc Sharing. Deliverables for Week 7: Communication Plan Statement of Participation and status update Week 8 Due Week 8: Final Project Package You will need to create a project plan. This plan should be completely integrated and presented in a logical order. It should be written professionally and should be mistake-free in terms of spelling and grammar. The final project plan should incorporate any changes that occurred along the way, including corrections and advice given by colleagues or your professor. Any tables or graphs should be labeled correctly. Deliverables for Week 8: 1. Statement of Participation and status update 2. Your final project plan should consist of the following items. Executive Summary Project Charter Scope Statement Work Breakdown Structure Budget and Resource Management Reports Risk Management Plan Communication Management Plan Top 7 of 10 1/11/16, 11:37 AM MGMT404 Course Home Course Project (SEP15) Contents https://devry.equella.ecollege.com/le/0edd43f5-2f4e-4b44-816... Course Project > Guidelines 09:36 AM MT 01/11/2016 Category Points % Description Documenting and Formatting 5 12.5% The deliverables should be formatted correctly as a business document and should use APA formatting for cited sources. Spelling and grammar must be accurate. Organization and Cohesiveness 10 25% The deliverables should be created and organized using standard templates or equivalent. Statement of Participation 5 12.5% The student must fully participate in team activities. Any student not participating in any team activity during the week will receive no points for the weekly course project. Content 20 50% Content should address the required deliverable to sufficient detail. Total 40 100% A quality paper will meet or exceed all of the above requirements. Grading Criteria for Weeks 3-6 Category 8 of 10 Points % Description Top 1/11/16, 11:37 AM MGMT404 Course Home Course Project (SEP15) Contents https://devry.equella.ecollege.com/le/0edd43f5-2f4e-4b44-816... Course Project > Guidelines Formatting 09:36 AM MT 01/11/2016 formatted correctly as a business document and should use APA formatting for cited sources. Week 4 and Week 6 deliverables should be created in MS Projects and follow standard indent/outdent format. Spelling and grammar must be accurate. Organization and Cohesiveness 10 20% The deliverables should be created and organized using standard template or equivalent, if appropriate. Deliverables created in MS Projects should be organized using standard MS Project methodology. Statement of Participation 10 10% The student must fully participate in team activities. Any student not participating in any team activity during the week will receive no points for the weekly course project. 25 50% Content should address the required deliverable to sufficient detail. 50 100% A quality paper will meet or exceed all of the above requirements. Content Total Grading Criteria for Week 8 Top 9 of 10 1/11/16, 11:37 AM MGMT404 Course Home Course Project (SEP15) Contents https://devry.equella.ecollege.com/le/0edd43f5-2f4e-4b44-816... Course Project > Guidelines 09:36 AM MT 01/11/2016 Category Points % Description Documenting and Formatting 30 20% The deliverable should be formatted correctly as a business document and should use APA formatting for cited sources. Spelling and grammar must be accurate. Organization and Cohesiveness 30 20% The deliverable should be created and organized using standard template or equivalent, if appropriate. Deliverables created in MS Project should be organized using standard MS Project methodology. Statement of Participation 15 10% The student must fully participate in team activities. Any student not participating in any team activity during the week will receive no points for the weekly course project. 75 50% The content should be complete (including all deliverables). 150 100% A quality paper will meet or exceed all of the above requirements. Content Total Top 10 of 10 1/11/16, 11:37 AM MGMT- 404 PROJECT MANAGEMENT STATEMENT OF PARTICIPATION This document will contain the information needed for your team operations, guidelines and commitment. It should be kept in doc sharing and each update should have a version control identifier (e.g., Team A SOP v1, v2, v3, etc.). IMPORTANT NOTE: The statement of participation must be posted in the team's doc sharing area and the final submission must be available for the team to review and approve each week. Approval can be achieved by downloading the document. If you have disagreements, it is critical to contact your project leader and get a correction posted immediately. The professor should be notified of any disagreements. If the statement of participation is not submitted, the entire team will receive the same grade (including any point loss from other team members). I. TEAM INFORMATION PROJECT NAME: MEMBER NAME # PHONE # EMAIL MEETING AVAILABILITY 1 2 3 4 5 6 7 II. WEEKLY MEETING SCHEDULE The most successful teams schedule at least (2) meetings a week throughout the course. Scheduling standing meetings allows everyone to schedule this time in advance and coordinate other activities around the scheduled meeting times. Meetings can change, based on the project leader for the week, however, it is highly recommended that you set a meeting based on the majority team availability. In addition to setting meetings, the most successful teams also set a deadline for drafts to be turned into the project leader each week. Putting this structure in place early in the course will help the team to achieve a high level of organization and success. MEETING Review weekly assignment Deadline for weekly drafts Review Draft DAY 1 MGMT-404 Statement of Participation for Individual Grading TIME III. PROJECT DESCRIPTION Brief synopsis of your proposed project in 200 words or less. Describe the overall project with enough information to gain approval for your team to use this project as the course project. If you are working on a project in the instructions, you do not need to gain approval. Approval is only needed if you select a project outside of the list in the course project instructions. IV. TEAM MANAGEMENT PLAN a. Team Leadership: Designate the project leader for each major deliverable. Project leader can be rotated so that each team member experiences the leadership responsibilities or you can establish one primary project leader with a back-up to assist. The project leader has specific responsibilities each week as follows: a. Schedule the weekly meetings in i-Connect, facilitate and record the meetings. b. Set the deadlines for submissions each week. c. Compile the team submissions into one document and submit to the dropbox. \"ONLY ONE\" submission is required and this is submitted by the project leader. d. Update the statement of participation status each week and submit to dropbox for the team review. e. Place the final submission and updated statement of participation in the team's doc sharing area each week. f. Contact the professor with any team questions, issues, or conflicts. Weekly Deliverable Statement of Participation Project Charter Project Scope Statement WBS and Network Diagram Risk Management Plan Resource Management Plan Communications Plan Final Project Due Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Weekly Project Leader Assignment b. Task assignments: How will tasks be assigned? Every team member should have an active role in creating the tasks for each major deliverable. All (8) weeks of assignments must be completed. Week 1: Statement of Participation Team Member Responsible Team Information Each team member submit to project leader Project Leadership Each team member submit to project leader Project leader for Week 1 Task Assignments Weeks 1-8 (Each project leader can assign the task for their week or team members can select what they want to work on each week). Commitment statement Weekly Status Update Project leader for Week 1 update the status update at the end of the SoP document and submit to dropbox and place copy in doc sharing for team review. Each team member submit to project leader 2 MGMT-404 Statement of Participation for Individual Grading Week 2: Project Charter Mission/Project Purpose Project Description, Product and deliverables Objectives Business Need Milestones Budget User Acceptance Criteria Project Assumptions Project Constraints Exclusions and Boundaries Major Risks Project Stakeholders Weekly Status Update Team Member Responsible Week 3: Scope Statement SOW and Project Product Project Deliverables Project Objectives Project Assumptions Project Constraints Exclusions Acceptance Criteria (includes table format for quality signoff). Technical Requirements Weekly Status Update Team Member Responsible Week 4: WBS / Project Schedule The best approach to divide the work task and assign each team member a section or responsibility (e.g., Planning phase, Purchasing Phase, etc.). Then assign someone to setup durations, dates and predecessors. Resources can be defined on the resource sheet, but remember...no resources are assigned to the project tasks at this point. Team Member Responsible Weekly Status Update Project leader for Week 3 (submit final assignment and SoP to dropbox and place copy in doc sharing for team review) Project Schedule WBS (task definitions, durations, dates, predecessors, etc.) Project leader for Week 2 (submit final assignment and SoP to dropbox and place copy in doc sharing for team review) Project leader for Week 4 (submit final assignment and SoP to dropbox and place copy in doc sharing for team review) 3 MGMT-404 Statement of Participation for Individual Grading Week 5: Risk Management Plan Team Member Responsible The best approach to divide the work is to assign each team member a specific number of risk, for example John has negative risk 1-5, Jane has negative risk 6-10. This information is needed in order to assess each \"individuals\" contribution. Risk Register Weekly Status Update Project leader for Week 5 (submit final assignment and SoP to dropbox and place copy in doc sharing for team review) Week 6: Resource Management Plan Assign resources and costs to the project with any materials, equipment or fixed cost allocations. Project Budget Report Resource management report Weekly Status Update Week 7: Communications Plan This is a short assignment because of the quiz. There is no division necessary, however each team member must provide input to the person responsible for completing the form. The best approach is to have a team meeting in iConnect and discuss completing the template. All team members must attend the meeting and provide input to receive credit for this section. The project leaderer for this week should complete the template and submit it to the dropbox. Communications Plan Template Weekly Status Update Week 8: Final Project Package Executive Summary (Overview of the project and current updates in 2-3 pages) Project Charter Scope Statement Work Breakdown Structure Risk Management Plan Project Schedule and Budget (.mpp file) Communications Management Plan Weekly Status Update Team Member Responsible Project leader for Week 6 (submit final assignment and SoP to dropbox and place copy in doc sharing for team review) Team Member Responsible Project leader for Week 7 (submit final assignment and SoP to dropbox and place copy in doc sharing for team review) Team Member Responsible Project leader for Week 8 (submit final assignment and SoP to dropbox and place copy in doc sharing for team review) 4 MGMT-404 Statement of Participation for Individual Grading NOTE FOR WEEK 8: If the assigned person places the updated component in the template each week after grades are complete, you will be building the final project. If everything works out with the updates, the only thing to do in week 8 review the contents, format the document for consistency and professionalism and you'll be ready for submission. V. TIPS FOR CONFLICT MANAGEMENT RECOMMENDATIONS a. Think about potential barriers and coping strategies such as barriers to the achievement of the assigned goals, e.g. time zone, time management, language skills, and identify coping strategies. b. Discuss your team operational GROUND RULES: (include meeting schedule, attendance expectations, agenda, and communication methods.): c. Consider how will you manage conflict? Consider how team members quickly identify conflicts to address them for resolution. d. Plan for minor disagreements, inability to agree on submissions? It's ok to agree to disagree! e. Consider who will have final say for major disagreements? Majority rule or leader? f. Discuss the method of communicating with team members who do not deliver? g. Remember, every team member may not receive the same grade. h. If you feel a situation is going to get out of control, contact the professor early so that appropriate actions can be taken. VI. Commitment Each team member is to write an individual commitment statement indicating your responsibility to the team for your participating, meeting attendance and completing the assigned deliverables. (if on-site, each team member will sign their commitment statement). Team Member Statement of Commitment WEEKLY PARTICIPATION STATEMENT Remember, the weekly participation statement will serve as input to your individual grades. Your participation statement is a short narrative status report which indicates how the project went for the week, who did what on the project deliverables and any additional comments, issues or concerns for the week. 5 MGMT-404 Statement of Participation for Individual Grading ENTRY EXAMPLE: Each person on the team completed their assigned work this week. Mary, Joe and Nick attended all meetings, posted to the team meeting area and completed their assigned sections on time. John was late with submitting his draft and did not attend any meetings. Paul was not able to attend meetings due to work commitments, however he completed all assigned work and submitted it on time. The team is having problems with overall XYZ and would like the professor's direction on how to resolve these issues. Week Participation Status Report Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 IMPORTANT NOTE: The statement of participation must be posted in the team's doc sharing area and the final submission must be available for the team to review and approve each week. 6 MGMT-404 Statement of Participation for Individual Grading