MGT/373 Events and Recreation Management MGT/373 Request for Proposal (RFP) Components RFP Components Title Section Name of the Organization Contact information Deadline for completing and returning the RFP Project Overview Description of the Organization An explanation of why the RFP is being issued and a description of your project. Include the purpose of the project and problems that must be addressed. Important service standards Conceptualization Define statement of need Define scope of services required Define requirements Define acquisition strategy and plan Describe event execution strategies Event Specifics (Event 1): o Date o Start Time o End time o Event purpose o Number attending o Audience description o Room size o Set-up requirements o Food and Beverage needs (Event 2): o Date o Start Time o End time o Event purpose o Number attending o Audience description o Room size o Set-up requirements o Food and Beverage needs (Event 3): o Date o Start Time o End time o Event purpose o Number attending o Audience description o Room size Page 1 mgt373r3 MGT/373 Events and Recreation Management o o Set-up requirements Food and Beverage needs (Event 4): o Date o Start Time o End time o Event purpose o Number attending o Audience description o Room size o Set-up requirements o Food and Beverage needs (Event 5): o Date o Start Time o End time o Event purpose o Number attending o Audience description o Room size o Set-up requirements o Food and Beverage needs Complete description of audio and visual needs Complete description of food and beverage needs Complete description of transportation needs General comments or questions Costing How much money may be spent with the vendor on this project (budget boundaries) Specific dates for completion of milestones such as: the analysis*, design plans, drafts, test sessions, master deliverables, and reproduced copies to the field Implementation plans (locations, dates, types and numbers of instructors, etc.) Page 2 mgt373r3