MILESTONE 1

1.INTRODUCTION

1.1 PROJECT DESCRIPTION

The online platform known as the Club Room Reservation System maximizes the use of club infrastructure while doing away with the complexity of manual room reservations. It is simple for students to check in, reserve rooms for events, meetings and leisure activities and check the availability of rooms. Transparency is guaranteed, disputes over reservations are eliminated, and managers receive insightful data on lodging facility utilization trends from the system.

Scalability and security will be ensured by the use of contemporary technologies in the project's development. To improve system functionality and respond to user comments, regular upgrades and maintenance will be carried out.

Our dedication to offering cutting-edge solutions that empower our clients and foster a smooth interaction with the community is in line with the Club Room Reservation System.

1.1.1 Key Features:

• User-Friendly Interface:An easy-to-use platform that is available to staff, instructors, and students.
• Real-Time Availability:Assess club room availability instantly to ensure effective event and meeting scheduling.
• Notification System:Provides users with automated notifications for reservation cancellations, reminders, and confirmations.
• Administrative Tools:Resources to help university administrators oversee the distribution of rooms, keep tabs on usage, and provide reports.

1.4 OBJECTIVE OF THE SYSTEM

1.4.1 Efficient Reservation Process:

Objective: Shorten the time it takes for student groups to make reservations by streamlining the club room reservation procedure.

Key Outcomes: Using system logs, determine a percentage reduction in reservation time.

1.4.2 Support and Training for Users:

Objective: Assist student clubs in utilizing the reservation system effectively by offering them thorough training and assistance.

Key Outcomes: Monitor increases in system usage and conduct training sessions with a predetermined proportion of student clubs.

1.4.3 Adaptable Scheduling Administration:

Objective: Provide student groups with clear procedures and consequences for last-minute adjustments, making it simple for them to amend or cancel reservations.

Key Outcomes: Track and document how frequently reservations are changed or canceled, making sure that rules are followed.

1.5 SCOPE OF THE SYSTEM

The purpose of the club room reservation system is to improve the university's club room reservation procedure. The system's goal is to give students an easy-to-use platform through which they can quickly check the availability of rooms, make reservations, and maintain their reservations. Important aspects of the system consist of:

1.5.1 User Roles:

Students:

View Rooms:

• Access to a list of every club room on campus that is available.
• Utilize search and filter features according to your needs and preferences.

Make Reservations:

• The option to reserve club rooms for events, study sessions, and meetings of student organizations.
• Specify the reservation's specifics, including the date, time, and goal.

Manage Reservations:

• Check, adjust, or remove reservations as necessary.
• Get notifications when there are changes, cancellations, or confirmations regarding reservations.

Faculty and Staff:

View and Reserve Rooms:

• Faculty and staff have the same access to view available rooms and make bookings that students do.

Administrative Tools:

• Extra features to let administrators monitor and control the overall room distribution.
• Create reservation guidelines, assign spaces for special occasions, and produce reports.

1.6 PROBLEM STATEMENT

1. Students' academic performance suffers as a result of the lengthy and ineffective present club room reservation process, which also delays their meeting schedules.

1. When it comes to utilizing the reservation system, student clubs are not properly trained or supported, which can cause misunderstanding and misuse of the platform. This can have a detrimental impact on their performance and overall experience.

1. Student clubs have a difficult time locating open rooms that satisfy their unique requirements, including spaces with certain amenities or equipment, which causes delays in locating an appropriate location for their meetings and activities.

1. Confusion and possible disputes result from the existing reservation system's inability to handle cancellations and modifications to bookings. Student clubs may become dissatisfied as a result of this deficiency, which might also prevent the reservation procedure from being used fairly and effectively.

1. The existing reservation system is ineffective at monitoring and enforcing appropriate facility usage, which can result in problems like noise disruptions and room damage that can harm the university's reputation and the campus community as a whole.

1.7 PROBLEM SOLUTION

1. Establish a centralized reservation system that will cut down on the time it takes for student groups to make reservations by enabling them to quickly check room availability and make reservations online.

1. Student clubs should receive assistance and training so they can utilize the system efficiently and comprehend the reservation process, which would improve their overall experience by making the system more efficient and user-friendly.

1. Provide a search feature in the reservation system so that student organizations may look for available rooms according to particular requirements, like features or equipment, and make sure they can locate the ideal space for their need.

1. Provide a mechanism that makes it simple for student clubs to make changes or cancel their reservations. Include explicit policies and penalties for last-minute adjustments or cancellations to ensure that the reservation process is equitable and effective for all student groups.

1. In order to maintain a polite and responsible campus atmosphere, implement a system for overseeing and enforcing responsible use of the facilities. This might include imposing fines on groups that frequently miss their bookings or damage the space.

MILESTONE 2

2.REQUIREMENTS

2.1 REQUIREMENTS GATHERING

2.2 FUNCTIONAL REQUIREMENTS

1. Login account :

• Account login with a distinct username and password needs to be possible for users.
• Secure authentication methods need to be supported by the system.

1. Search room :

• Users can request a club room that is available and request specific equipment.
• It should be possible for users to look for available rooms by capacity, date, and time.

1. Reserve room :

• Present a live availability calendar that indicates the times when rooms are available.
• It should be possible for users to reserve rooms for particular times.
• Ensure one reservation per room per time slot to avoid double booking.

1. Cancel room :

• Within a given time limit, users have to be allowed to change or cancel their reservations.
• Publish guidelines and cancellation policies.

1. View reserve history :

• The user's reservation history needs to be viewable on a separate page.
• Show a history of reservations along with the room name, date, and hour of each reservation.

1. Manage room reservations :

• Give administrators access to a dashboard where they may monitor reservations, manage room assignments, and generate reports.
• Permit system administrators to add, modify, or remove rooms.
• Provide reports on user activity, popular times, and room utilization.

1. View reservation reports :

• Provide a specific area on the administrator dashboard where data for reservations may be viewed.

2.3 NON-FUNCTIONAL REQUIREMENTS

3.SYSTEM MODELLING

3.1 BUSINESS PROCESS AND FUNCTIONAL MODELING

(USE CASE AND ACTIVITY DIAGRAM)

Diagram 1 shows the Club Room Reservation System use case.

1.Login Account

Diagram 2 User login an Account to Club Room Reservation System

2.Search Room

Diagram 3 User Search the room that want to be reserve

3.Reserve room

Diagram 4 The user make a reservation for the room chosen

4.Cancel Room

Diagram 5 User make a cancel to the room that he/she reserve

5.View Reserve History

Diagram 6 User want to check the history of reservation that have been made

6.Manage room reservation

Diagram 7 The staff manage the reservation of club room whether to handle reservation or room management

7.View Reservation Report

Diagram 8 Admin view the reservation report that be made by staff

3.2 STRUCTURAL MODELING

(CLASS DIAGRAM)

Diagram 9 shows the Club Room Reservation System class diagram.

3.3 BEHAVIORAL MODELING

(SEQUENCE DIAGRAM)

Based on this report, complete the NON-FUNCTIONAL REQUIREMENT AND EACH OF THE SEQUENCE DIAGRAM