One important project planning activity is to a communication plan that helps establish clear and efficient lines of communication. communicate a plan for the XYZ Business Workflow project.

Prompt communication plan for the XYZ Business

Specifically, you must address the following rubric criteria:

Show the line of communication between the members of the project team, the project manager, and the other stakeholders. Describe the scope of communication for all stakeholders, including the frequency, level of detail, and recommended response time. Outline the methods or techniques of communication the team should use based on the type of information they need to share. Describe any specific communication processes, such as status meetings, escalation processes, and so on.

Stakeholder Register

• The stakeholders for this project are XYZ Financial Services, ABC Solutions, and the project personnel. XYZ Financial Services is the client and ABC Solutions is the software company contracted to develop the custom software solution. The project personnel are the individuals who will be responsible for completing the tasks required to develop the software.

Risk Register

• The risks identified in the project charter are software compatibility and resource availability. The risks identified in the scenario are resource availability and scope creep.

Work Breakdown Structure

• The activities included in the project have been reorganized into the sequence in which they need to be carried out. The dependencies between tasks have been established.

Responsibility Assignment Matrix

• The responsibilities for the project have been delegated to the appropriate members of the team. A RACI chart that includes all of the relevant stakeholders has been added.

Also, the structure may assume the below form. its just a part of the explanation to make things clearer.

• Stakeholder Register Name Role in the Project Influence on the Project
• IT Director Oversees the development and implementation of the software High
• Product Manager Works with the development team to ensure the software meets the needs of the users High
• User Interface (UI) Designer Designs the interface for the software High
• UI Developer Develops the interface for the software High
• Software Architect Designs the overall structure of the software High
• Technical Team Lead Manages a team of software developers High
• Software Developer Develops the software High
• Software Tester Tests the software High
• Risk Register Risk Probability Impact Response Plan Person Responsible Status
• Software Compatibility High The software may not be compatible with the existing systems at XYZ Financial Services Test the software on a system that is similar to those used by the client Software Tester Open
• Resource Availability Medium There may not be enough resources available to complete the project on time Assign additional resources to the project Project Manager Open
• Scope Creep Low The project scope may change during development a change control process to track and manage changes to the scope Project Manager Open
• Budget Constraints Low The project may go over budget a budget and track expenditures throughout the project Project Manager Open
• Work Breakdown Structure
• Task Duration Dependencies
• Determine Software Requirements 1 week N/A
• Design 2 weeks Determine Software Requirements
• Code 4 weeks Design
• Test 2 weeks Code
• System Test 1 week Test
• Address Issues with Software 1 week System Test
• Deliver Prototype 1 week Address Issues with Software
• Responsibility Assignment Matrix
• Task Responsible Accountable Consulted Informed
• Determine Software Requirements IT Director Product Manager Software Architect Technical Team Lead
• Design Software Architect Technical Team Lead
• Code Technical Team Lead Software Developers
• Test Software Tester
• System Test Software Tester
• Address Issues with Software Technical Team Lead Software Developers
• Deliver Prototype Project Manager