Part 3:Brainstorm and Create Ideas

BSBMGT407 Apply digital solutions to work processes

Additional Resources

You will be provided with the following resources before you begin each Assessment Task.

Assessment Task 1

Briefing Report Template

Assessment Task 3

Information Technology Policy and Procedures

Assessment Instructions

See your Student Assessment Guide for information concerning submission of assessments, resubmission of assessments and assessment appeal.

Assessment Task 3.1 Workplace digital applications Project

Task summary

This assessment task requires you to conduct research and develop a briefing report about current and innovative workplace digital applications. You will then be required to research cloud computing systems and set up and upload your briefing report to a public cloud computing system. Your trainer will observe you setting up and uploading the cloud computing system.

Required

Access to textbooks/other learning materials

Computer and Microsoft Office

Access to an email program

Access to the internet

Briefing Report Template

Video camera

Timing

Your trainer will advise you of the due date of this assessment.

Submit

Upload email with cloud system report attached

Assessment Task 3.1 Instructions

Complete the following activities:

1.Write a briefing report.

The first part of this assessment requires you to conduct research about workplace digital applications and then write a briefing report using the Briefing Report Template about the workplace digital applications that you have researched. Make sure that you review the template prior to commencing your research.

The report should be written in clear and concise English and address the following:

a.General trends and innovations in digital technology applicable to workplaces. You will need to research at least 5 trends or innovations, give an overview of each, and briefly discuss what the trends or innovations means for a workplace.

b.Identify and review at least six workplace digital applications (two each for communications, technologies, and networks) that could be used for the following:

Workplace communications (i.e. any digital tools that allow two or more people to communicate with each other and that may be written, verbal, visual, audible or a combination of these).

Technologies that can be used in any area of the workplace e.g. hardware and software, learning management systems, record management and document management systems.

Networking through digital applications to form and/or maintain relationships with other individual or organisations.

Note that you may focus on general technology, such as project management software, as well as a specific version of the technology, such as Wrike.

For each of the digital applications you identify, make notes to use in developing your briefing report. The report must address, as a minimum:

The name of the digital technology

Its use in the workplace

At least one benefit of using the digital technology

How the digital technology is current and innovative.

c.Networking through digital technology

Provide five examples of digital technology for networking to form and/or maintain relationships with other individuals or organisations.

For each example, describe:

The digital technology application, including its use in the workplace

At least one benefit of using the digital technology/application.

How the digital technology is current and innovative.

d.An important part of accessing digital information is to review the validity and reliability of information sources. Therefore, you are required to research the Internet to find out how to assess the validity and reliability of digital information sources.

Then using the information from your research, write five questions that could be used assess the validity and reliability of a digital information source.

e.In your briefing report, you will also be required to list at least three of the information sources you have used to research digital applications and for each of those sources answer each of the questions you have developed to review and report on the validity and reliability of the identified information sources. You must provide an overall rating of the validity and reliability of each of the three information sources you used.

f.Investigate legislation and regulations relevant to intellectual property and digital technology. Your research should address:

Identification of intellectual property risks in relation to digital technology.

Identification at least five Acts and Regulations that apply to intellectual property and digital content.

The purpose and scope of the above Acts and Regulations.

2.Research cloud computing systems

In this part of the assessment, you are required to research and set up a suitable cloud computer system, which you will then use to share your briefing report with your trainer.

Research at least three options for cloud storage services. At least one the options should be a public cloud computer system (which is the one you will use to file and share your briefing report with your trainer).

Write a brief (about a page) report, ensuring that you address all of the following points:

the name of the cloud storage service

how it compares to other services, including the advantages of disadvantages of each

brief description of the cloud computing systems

storage capability

pricing and plans (as applicable).

which Cloud System you are going to use and why.

Save this document as Cloud System Report.

3.Send an email to your trainer

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should advise the trainer which cloud system you will use, and on what you have based your decision.

Attach your cloud computing report to the email.

4.Upload document to cloud computing system

The final part of this assessment requires you to set up the public cloud computer system you have identified from your research.

Your trainer will observe you completing this task using the checklist on the following pages.

Your trainer will also video you while you are uploading the document, as proof that you have completed this task.

You will need to complete all of the following activities to show your trainer that you can use a cloud computing system.

Set up an account in the public cloud computer system.

Log into your account.

Create a suitable folder to which you will upload your briefing report

Upload the briefing report

Share the briefing report with your trainer as per the sharing process for the system.

Assessment Task 3.2 Online meeting project

Task summary

This assessment task requires you to research and identify appropriate online meeting software, develop instructions for using the software to participate in a meeting, and develop online meeting protocols.

You will then be required to develop a presentation about one of the workplace digital applications you researched in Assessment Task 1, and then set up and conduct a meeting about this digital application using the online meeting software.

You will then be required to provide training and support for the online meeting software.

Required

Computer with:

oMicrophone

oMicrosoft Office and a presentation program such as Prezi or PowerPoint

oAccess to the Internet

oOnline meeting software

Printer

Meeting space that includes a beamer and screen

Roleplay participants (trainer and two students)

Timing

Your trainer will advise you of the due date of these submissions.

Submit

Upload email with the following attached:

oInternet Meeting Report

oOnline Meeting Protocol

oPresentation

Upload email containing an invitation to an online meeting,

Assessment Task 3.2 Instructions

Carefully read the following:

You work for a company that has offices in Sydney, Melbourne and Brisbane. As senior managers are based across different offices, meetings are usually held in any one of offices, with senior managers travelling interstate to meetings.

The company has recently decided to conduct at least 50% of meetings online and has asked you to investigate relevant software solutions. Documents will also need to be shared during meetings, so the solutions will also need to accommodate this. The company is keen that you investigate the latest trends and innovations in online meeting software to ensure the most up to date, cutting edge software is used.

Complete the following activities:

1.Write a report on internet meeting options.

Conduct research using the internet to identify potential solutions for the company.

Review current trends and innovations in online meeting software and then identify relevant online meeting solutions, with at least one of the solutions being a free-for-use software, which you will use for the next part of the assessment.

Your research should address the following:

Name of software

Key features of the online meeting software, including system and equipment requirements

Plans/pricing as applicable

Key benefits

Select a valid and reliable option that fits the organisation's purpose and outline your reasons for selection.

Using your research, prepare a brief report (half a page approximately) that includes your comparison and preferred solution.

Save this document as Internet Meeting Report.

2.Write a protocol document for online meetings

You are now required to prepare for the online meeting with your trainer as follows:

Access or download the free online meeting software that you identified in the previous activity and familiarize yourself with the system.

Research online meeting protocols. Identify at least 6 procedures that should be followed and make notes for use with your colleagues during online meetings.

Develop a protocol that could be used by staff members when using the online meeting system. The protocol should include the following:

Accessing and downloading software

Setting up a meeting

How to use audio

How to share documents

Any other important information

The online meeting procedures to be followed.

This document should be approximately one-page long. Save it as Online Meeting Protocol.

Print off three copies prior to the meeting.

3.Prepare a short presentation using Prezi or PowerPoint

The presentation should be about any one of the digital applications you researched in Assessment Task 1.

The purpose of this presentation is to give you the opportunity to demonstrate that you can use the online meeting software to talk about a topic.

The presentation should be for approximately five minutes and address the following:

The name of the application

Brief description of the application, including its use in the workplace

The benefits of using the application

How to access the digital application

Any costs involved.

4.Write an email to your trainer.

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should summarise the contents of the attachments and ask for the place, date and time of your meeting to present your findings.

Attach the following to the email:

Internet Meeting Report

Online Meeting Protocol

Presentation

5.Provide training and support for online meeting software

Meet with three members of staff (roleplayed by your trainer and two students) to provide training and support in how to use the online meeting software.

Your trainer will advise you of the date and time of the meeting and which students will be present.

Provide a hard copy of the procedures you developed for using online meeting software and go through the online meeting protocols and the instructions on how to download and install the software.

Give staff the opportunity to practice using the online meeting software, and to ask questions.

Provide encouragement to the staff by promoting the benefits of the online meeting software.

During the meeting, you are required to demonstrate effective communication skills including:

Speaking clearly and concisely

Using non-verbal communication to assist with understanding

Asking questions to identify required information

Responding to questions as required

Using active listening techniques to confirm understanding

6.Send an invitation to your team your trainer) to an online meeting.

Your trainer will advise you of the meeting date and time.

Use the online meeting program to send the invitation and to hold the meeting.

Attach your online meeting protocol to the invitation.

7.Conduct a meeting using online meeting software

The purpose of this meeting is to show that you can use the online meeting software to outline the digital application that you have chosen, using your presentation to guide you through the meeting.

Your trainer will be in another room on their own computer to observe your performance.

Remember to give your trainer the opportunity to ask questions and make sure you follow the meeting protocols you developed earlier.

Assessment Task 3.3 Instructions

Bob works at Grow Management Consultants as a Marketing Assistant. Bob is leaving the company in four weeks as he has been offered another job. Bob decides to download free cloud storage software onto his personal mobile phone so that he can has a record of all his current workplace documents in case he needs them in his next job.

1.Review the Grow Management Consultants Information Technology Policy and Procedures. Has Bob acted in accordance with the policy and procedure? Explain why or why not.

A number of staff at Grow Management Consultants have downloaded cloud storage services onto their devices so that they can work from home. However, while their devices have been approved for use, they have not received formal permission to use the cloud services

2.What information could Grow Management Consultants add to their policy and procedure to ensure that the use of cloud storage services meets their compliance requirements?

3.Write an excerpt for the policy and procedure document on how intellectual property and copyright will be protected using cloud storage services.

Grow Management Consultancy produce a monthly blog about all aspects of leadership and management. The blog site is at www.growmanagement.net.au/blog

The most recent blog is about Leadership in the digital age. However, when searching the Internet to find out about topics that might be of interest readers, Bob finds that a competitor, Better Management Consultants has posted more than half of the blog, word for word, on their blog page as their own. The website address that includes the blog is www.betterMC.net.au/weeklyblog and the date of the blog is shown as two weeks after you originally produced your work.

4.Research copyright laws in Australia to find out if this scenario is a breach of copyright laws. Explain your findings in a paragraph.

5.Could Better Management Consultants use the text from the blog under 'Fair Dealing' exceptions? Explain your response in a paragraph.

6.Explain what Grow Management Consultants can do regarding this breach of copyright, without taking the matter to court.

Part 3:Brainstorm and Create Ideas

BSBMGT407 Apply digital solutions to work processes

Additional Resources

You will be provided with the following resources before you begin each Assessment Task.

Assessment Task 1

Briefing Report Template

Assessment Task 3

Information Technology Policy and Procedures

Assessment Instructions

See your Student Assessment Guide for information concerning submission of assessments, resubmission of assessments and assessment appeal.

Assessment Task 3.1 Workplace digital applications Project

Task summary

This assessment task requires you to conduct research and develop a briefing report about current and innovative workplace digital applications. You will then be required to research cloud computing systems and set up and upload your briefing report to a public cloud computing system. Your trainer will observe you setting up and uploading the cloud computing system.

Required

Access to textbooks/other learning materials

Computer and Microsoft Office

Access to an email program

Access to the internet

Briefing Report Template

Video camera

Timing

Your trainer will advise you of the due date of this assessment.

Submit

Upload email with cloud system report attached

Assessment Task 3.1 Instructions

Complete the following activities:

1.Write a briefing report.

The first part of this assessment requires you to conduct research about workplace digital applications and then write a briefing report using the Briefing Report Template about the workplace digital applications that you have researched. Make sure that you review the template prior to commencing your research.

The report should be written in clear and concise English and address the following:

a.General trends and innovations in digital technology applicable to workplaces. You will need to research at least 5 trends or innovations, give an overview of each, and briefly discuss what the trends or innovations means for a workplace.

b.Identify and review at least six workplace digital applications (two each for communications, technologies, and networks) that could be used for the following:

Workplace communications (i.e. any digital tools that allow two or more people to communicate with each other and that may be written, verbal, visual, audible or a combination of these).

Technologies that can be used in any area of the workplace e.g. hardware and software, learning management systems, record management and document management systems.

Networking through digital applications to form and/or maintain relationships with other individual or organisations.

Note that you may focus on general technology, such as project management software, as well as a specific version of the technology, such as Wrike.

For each of the digital applications you identify, make notes to use in developing your briefing report. The report must address, as a minimum:

The name of the digital technology

Its use in the workplace

At least one benefit of using the digital technology

How the digital technology is current and innovative.

c.Networking through digital technology

Provide five examples of digital technology for networking to form and/or maintain relationships with other individuals or organisations.

For each example, describe:

The digital technology application, including its use in the workplace

At least one benefit of using the digital technology/application.

How the digital technology is current and innovative.

d.An important part of accessing digital information is to review the validity and reliability of information sources. Therefore, you are required to research the Internet to find out how to assess the validity and reliability of digital information sources.

Then using the information from your research, write five questions that could be used assess the validity and reliability of a digital information source.

e.In your briefing report, you will also be required to list at least three of the information sources you have used to research digital applications and for each of those sources answer each of the questions you have developed to review and report on the validity and reliability of the identified information sources. You must provide an overall rating of the validity and reliability of each of the three information sources you used.

f.Investigate legislation and regulations relevant to intellectual property and digital technology. Your research should address:

Identification of intellectual property risks in relation to digital technology.

Identification at least five Acts and Regulations that apply to intellectual property and digital content.

The purpose and scope of the above Acts and Regulations.

2.Research cloud computing systems

In this part of the assessment, you are required to research and set up a suitable cloud computer system, which you will then use to share your briefing report with your trainer.

Research at least three options for cloud storage services. At least one the options should be a public cloud computer system (which is the one you will use to file and share your briefing report with your trainer).

Write a brief (about a page) report, ensuring that you address all of the following points:

the name of the cloud storage service

how it compares to other services, including the advantages of disadvantages of each

brief description of the cloud computing systems

storage capability

pricing and plans (as applicable).

which Cloud System you are going to use and why.

Save this document as Cloud System Report.

3.Send an email to your trainer

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should advise the trainer which cloud system you will use, and on what you have based your decision.

Attach your cloud computing report to the email.

4.Upload document to cloud computing system

The final part of this assessment requires you to set up the public cloud computer system you have identified from your research.

Your trainer will observe you completing this task using the checklist on the following pages.

Your trainer will also video you while you are uploading the document, as proof that you have completed this task.

You will need to complete all of the following activities to show your trainer that you can use a cloud computing system.

Set up an account in the public cloud computer system.

Log into your account.

Create a suitable folder to which you will upload your briefing report

Upload the briefing report

Share the briefing report with your trainer as per the sharing process for the system.

Assessment Task 3.2 Online meeting project

Task summary

This assessment task requires you to research and identify appropriate online meeting software, develop instructions for using the software to participate in a meeting, and develop online meeting protocols.

You will then be required to develop a presentation about one of the workplace digital applications you researched in Assessment Task 1, and then set up and conduct a meeting about this digital application using the online meeting software.

You will then be required to provide training and support for the online meeting software.

Required

Computer with:

oMicrophone

oMicrosoft Office and a presentation program such as Prezi or PowerPoint

oAccess to the Internet

oOnline meeting software

Printer

Meeting space that includes a beamer and screen

Roleplay participants (trainer and two students)

Timing

Your trainer will advise you of the due date of these submissions.

Submit

Upload email with the following attached:

oInternet Meeting Report

oOnline Meeting Protocol

oPresentation

Upload email containing an invitation to an online meeting,

Assessment Task 3.2 Instructions

Carefully read the following:

You work for a company that has offices in Sydney, Melbourne and Brisbane. As senior managers are based across different offices, meetings are usually held in any one of offices, with senior managers travelling interstate to meetings.

The company has recently decided to conduct at least 50% of meetings online and has asked you to investigate relevant software solutions. Documents will also need to be shared during meetings, so the solutions will also need to accommodate this. The company is keen that you investigate the latest trends and innovations in online meeting software to ensure the most up to date, cutting edge software is used.

Complete the following activities:

1.Write a report on internet meeting options.

Conduct research using the internet to identify potential solutions for the company.

Review current trends and innovations in online meeting software and then identify relevant online meeting solutions, with at least one of the solutions being a free-for-use software, which you will use for the next part of the assessment.

Your research should address the following:

Name of software

Key features of the online meeting software, including system and equipment requirements

Plans/pricing as applicable

Key benefits

Select a valid and reliable option that fits the organisation's purpose and outline your reasons for selection.

Using your research, prepare a brief report (half a page approximately) that includes your comparison and preferred solution.

Save this document as Internet Meeting Report.

2.Write a protocol document for online meetings

You are now required to prepare for the online meeting with your trainer as follows:

Access or download the free online meeting software that you identified in the previous activity and familiarize yourself with the system.

Research online meeting protocols. Identify at least 6 procedures that should be followed and make notes for use with your colleagues during online meetings.

Develop a protocol that could be used by staff members when using the online meeting system. The protocol should include the following:

Accessing and downloading software

Setting up a meeting

How to use audio

How to share documents

Any other important information

The online meeting procedures to be followed.

This document should be approximately one-page long. Save it as Online Meeting Protocol.

Print off three copies prior to the meeting.

3.Prepare a short presentation using Prezi or PowerPoint

The presentation should be about any one of the digital applications you researched in Assessment Task 1.

The purpose of this presentation is to give you the opportunity to demonstrate that you can use the online meeting software to talk about a topic.

The presentation should be for approximately five minutes and address the following:

The name of the application

Brief description of the application, including its use in the workplace

The benefits of using the application

How to access the digital application

Any costs involved.

4.Write an email to your trainer.

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should summarise the contents of the attachments and ask for the place, date and time of your meeting to present your findings.

Attach the following to the email:

Internet Meeting Report

Online Meeting Protocol

Presentation

5.Provide training and support for online meeting software

Meet with three members of staff (roleplayed by your trainer and two students) to provide training and support in how to use the online meeting software.

Your trainer will advise you of the date and time of the meeting and which students will be present.

Provide a hard copy of the procedures you developed for using online meeting software and go through the online meeting protocols and the instructions on how to download and install the software.

Give staff the opportunity to practice using the online meeting software, and to ask questions.

Provide encouragement to the staff by promoting the benefits of the online meeting software.

During the meeting, you are required to demonstrate effective communication skills including:

Speaking clearly and concisely

Using non-verbal communication to assist with understanding

Asking questions to identify required information

Responding to questions as required

Using active listening techniques to confirm understanding

6.Send an invitation to your team your trainer) to an online meeting.

Your trainer will advise you of the meeting date and time.

Use the online meeting program to send the invitation and to hold the meeting.

Attach your online meeting protocol to the invitation.

7.Conduct a meeting using online meeting software

The purpose of this meeting is to show that you can use the online meeting software to outline the digital application that you have chosen, using your presentation to guide you through the meeting.

Your trainer will be in another room on their own computer to observe your performance.

Remember to give your trainer the opportunity to ask questions and make sure you follow the meeting protocols you developed earlier.

Assessment Task 3.3 Instructions

Bob works at Grow Management Consultants as a Marketing Assistant. Bob is leaving the company in four weeks as he has been offered another job. Bob decides to download free cloud storage software onto his personal mobile phone so that he can has a record of all his current workplace documents in case he needs them in his next job.

1.Review the Grow Management Consultants Information Technology Policy and Procedures. Has Bob acted in accordance with the policy and procedure? Explain why or why not.

A number of staff at Grow Management Consultants have downloaded cloud storage services onto their devices so that they can work from home. However, while their devices have been approved for use, they have not received formal permission to use the cloud services

2.What information could Grow Management Consultants add to their policy and procedure to ensure that the use of cloud storage services meets their compliance requirements?

3.Write an excerpt for the policy and procedure document on how intellectual property and copyright will be protected using cloud storage services.

Grow Management Consultancy produce a monthly blog about all aspects of leadership and management. The blog site is at www.growmanagement.net.au/blog

The most recent blog is about Leadership in the digital age. However, when searching the Internet to find out about topics that might be of interest readers, Bob finds that a competitor, Better Management Consultants has posted more than half of the blog, word for word, on their blog page as their own. The website address that includes the blog is www.betterMC.net.au/weeklyblog and the date of the blog is shown as two weeks after you originally produced your work.

4.Research copyright laws in Australia to find out if this scenario is a breach of copyright laws. Explain your findings in a paragraph.

5.Could Better Management Consultants use the text from the blog under 'Fair Dealing' exceptions? Explain your response in a paragraph.

6.Explain what Grow Management Consultants can do regarding this breach of copyright, without taking the matter to court.

Part 3:Brainstorm and Create Ideas

BSBMGT407 Apply digital solutions to work processes

Additional Resources

You will be provided with the following resources before you begin each Assessment Task.

Assessment Task 1

Briefing Report Template

Assessment Task 3

Information Technology Policy and Procedures

Assessment Instructions

See your Student Assessment Guide for information concerning submission of assessments, resubmission of assessments and assessment appeal.

Assessment Task 3.1 Workplace digital applications Project

Task summary

This assessment task requires you to conduct research and develop a briefing report about current and innovative workplace digital applications. You will then be required to research cloud computing systems and set up and upload your briefing report to a public cloud computing system. Your trainer will observe you setting up and uploading the cloud computing system.

Required

Access to textbooks/other learning materials

Computer and Microsoft Office

Access to an email program

Access to the internet

Briefing Report Template

Video camera

Timing

Your trainer will advise you of the due date of this assessment.

Submit

Upload email with cloud system report attached

Assessment Task 3.1 Instructions

Complete the following activities:

1.Write a briefing report.

The first part of this assessment requires you to conduct research about workplace digital applications and then write a briefing report using the Briefing Report Template about the workplace digital applications that you have researched. Make sure that you review the template prior to commencing your research.

The report should be written in clear and concise English and address the following:

a.General trends and innovations in digital technology applicable to workplaces. You will need to research at least 5 trends or innovations, give an overview of each, and briefly discuss what the trends or innovations means for a workplace.

b.Identify and review at least six workplace digital applications (two each for communications, technologies, and networks) that could be used for the following:

Workplace communications (i.e. any digital tools that allow two or more people to communicate with each other and that may be written, verbal, visual, audible or a combination of these).

Technologies that can be used in any area of the workplace e.g. hardware and software, learning management systems, record management and document management systems.

Networking through digital applications to form and/or maintain relationships with other individual or organisations.

Note that you may focus on general technology, such as project management software, as well as a specific version of the technology, such as Wrike.

For each of the digital applications you identify, make notes to use in developing your briefing report. The report must address, as a minimum:

The name of the digital technology

Its use in the workplace

At least one benefit of using the digital technology

How the digital technology is current and innovative.

c.Networking through digital technology

Provide five examples of digital technology for networking to form and/or maintain relationships with other individuals or organisations.

For each example, describe:

The digital technology application, including its use in the workplace

At least one benefit of using the digital technology/application.

How the digital technology is current and innovative.

d.An important part of accessing digital information is to review the validity and reliability of information sources. Therefore, you are required to research the Internet to find out how to assess the validity and reliability of digital information sources.

Then using the information from your research, write five questions that could be used assess the validity and reliability of a digital information source.

e.In your briefing report, you will also be required to list at least three of the information sources you have used to research digital applications and for each of those sources answer each of the questions you have developed to review and report on the validity and reliability of the identified information sources. You must provide an overall rating of the validity and reliability of each of the three information sources you used.

f.Investigate legislation and regulations relevant to intellectual property and digital technology. Your research should address:

Identification of intellectual property risks in relation to digital technology.

Identification at least five Acts and Regulations that apply to intellectual property and digital content.

The purpose and scope of the above Acts and Regulations.

2.Research cloud computing systems

In this part of the assessment, you are required to research and set up a suitable cloud computer system, which you will then use to share your briefing report with your trainer.

Research at least three options for cloud storage services. At least one the options should be a public cloud computer system (which is the one you will use to file and share your briefing report with your trainer).

Write a brief (about a page) report, ensuring that you address all of the following points:

the name of the cloud storage service

how it compares to other services, including the advantages of disadvantages of each

brief description of the cloud computing systems

storage capability

pricing and plans (as applicable).

which Cloud System you are going to use and why.

Save this document as Cloud System Report.

3.Send an email to your trainer

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should advise the trainer which cloud system you will use, and on what you have based your decision.

Attach your cloud computing report to the email.

4.Upload document to cloud computing system

The final part of this assessment requires you to set up the public cloud computer system you have identified from your research.

Your trainer will observe you completing this task using the checklist on the following pages.

Your trainer will also video you while you are uploading the document, as proof that you have completed this task.

You will need to complete all of the following activities to show your trainer that you can use a cloud computing system.

Set up an account in the public cloud computer system.

Log into your account.

Create a suitable folder to which you will upload your briefing report

Upload the briefing report

Share the briefing report with your trainer as per the sharing process for the system.

Assessment Task 3.2 Online meeting project

Task summary

This assessment task requires you to research and identify appropriate online meeting software, develop instructions for using the software to participate in a meeting, and develop online meeting protocols.

You will then be required to develop a presentation about one of the workplace digital applications you researched in Assessment Task 1, and then set up and conduct a meeting about this digital application using the online meeting software.

You will then be required to provide training and support for the online meeting software.

Required

Computer with:

oMicrophone

oMicrosoft Office and a presentation program such as Prezi or PowerPoint

oAccess to the Internet

oOnline meeting software

Printer

Meeting space that includes a beamer and screen

Roleplay participants (trainer and two students)

Timing

Your trainer will advise you of the due date of these submissions.

Submit

Upload email with the following attached:

oInternet Meeting Report

oOnline Meeting Protocol

oPresentation

Upload email containing an invitation to an online meeting,

Assessment Task 3.2 Instructions

Carefully read the following:

You work for a company that has offices in Sydney, Melbourne and Brisbane. As senior managers are based across different offices, meetings are usually held in any one of offices, with senior managers travelling interstate to meetings.

The company has recently decided to conduct at least 50% of meetings online and has asked you to investigate relevant software solutions. Documents will also need to be shared during meetings, so the solutions will also need to accommodate this. The company is keen that you investigate the latest trends and innovations in online meeting software to ensure the most up to date, cutting edge software is used.

Complete the following activities:

1.Write a report on internet meeting options.

Conduct research using the internet to identify potential solutions for the company.

Review current trends and innovations in online meeting software and then identify relevant online meeting solutions, with at least one of the solutions being a free-for-use software, which you will use for the next part of the assessment.

Your research should address the following:

Name of software

Key features of the online meeting software, including system and equipment requirements

Plans/pricing as applicable

Key benefits

Select a valid and reliable option that fits the organisation's purpose and outline your reasons for selection.

Using your research, prepare a brief report (half a page approximately) that includes your comparison and preferred solution.

Save this document as Internet Meeting Report.

2.Write a protocol document for online meetings

You are now required to prepare for the online meeting with your trainer as follows:

Access or download the free online meeting software that you identified in the previous activity and familiarize yourself with the system.

Research online meeting protocols. Identify at least 6 procedures that should be followed and make notes for use with your colleagues during online meetings.

Develop a protocol that could be used by staff members when using the online meeting system. The protocol should include the following:

Accessing and downloading software

Setting up a meeting

How to use audio

How to share documents

Any other important information

The online meeting procedures to be followed.

This document should be approximately one-page long. Save it as Online Meeting Protocol.

Print off three copies prior to the meeting.

3.Prepare a short presentation using Prezi or PowerPoint

The presentation should be about any one of the digital applications you researched in Assessment Task 1.

The purpose of this presentation is to give you the opportunity to demonstrate that you can use the online meeting software to talk about a topic.

The presentation should be for approximately five minutes and address the following:

The name of the application

Brief description of the application, including its use in the workplace

The benefits of using the application

How to access the digital application

Any costs involved.

4.Write an email to your trainer.

The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.

It should summarise the contents of the attachments and ask for the place, date and time of your meeting to present your findings.

Attach the following to the email:

Internet Meeting Report

Online Meeting Protocol

Presentation

5.Provide training and support for online meeting software

Meet with three members of staff (roleplayed by your trainer and two students) to provide training and support in how to use the online meeting software.

Your trainer will advise you of the date and time of the meeting and which students will be present.

Provide a hard copy of the procedures you developed for using online meeting software and go through the online meeting protocols and the instructions on how to download and install the software.

Give staff the opportunity to practice using the online meeting software, and to ask questions.

Provide encouragement to the staff by promoting the benefits of the online meeting software.

During the meeting, you are required to demonstrate effective communication skills including:

Speaking clearly and concisely

Using non-verbal communication to assist with understanding

Asking questions to identify required information

Responding to questions as required

Using active listening techniques to confirm understanding

6.Send an invitation to your team your trainer) to an online meeting.

Your trainer will advise you of the meeting date and time.

Use the online meeting program to send the invitation and to hold the meeting.

Attach your online meeting protocol to the invitation.

7.Conduct a meeting using online meeting software

The purpose of this meeting is to show that you can use the online meeting software to outline the digital application that you have chosen, using your presentation to guide you through the meeting.

Your trainer will be in another room on their own computer to observe your performance.

Remember to give your trainer the opportunity to ask questions and make sure you follow the meeting protocols you developed earlier.

Assessment Task 3.3 Instructions

Bob works at Grow Management Consultants as a Marketing Assistant. Bob is leaving the company in four weeks as he has been offered another job. Bob decides to download free cloud storage software onto his personal mobile phone so that he can has a record of all his current workplace documents in case he needs them in his next job.

1.Review the Grow Management Consultants Information Technology Policy and Procedures. Has Bob acted in accordance with the policy and procedure? Explain why or why not.

A number of staff at Grow Management Consultants have downloaded cloud storage services onto their devices so that they can work from home. However, while their devices have been approved for use, they have not received formal permission to use the cloud services

2.What information could Grow Management Consultants add to their policy and procedure to ensure that the use of cloud storage services meets their compliance requirements?

3.Write an excerpt for the policy and procedure document on how intellectual property and copyright will be protected using cloud storage services.

Grow Management Consultancy produce a monthly blog about all aspects of leadership and management. The blog site is at www.growmanagement.net.au/blog

The most recent blog is about Leadership in the digital age. However, when searching the Internet to find out about topics that might be of interest readers, Bob finds that a competitor, Better Management Consultants has posted more than half of the blog, word for word, on their blog page as their own. The website address that includes the blog is www.betterMC.net.au/weeklyblog and the date of the blog is shown as two weeks after you originally produced your work.

4.Research copyright laws in Australia to find out if this scenario is a breach of copyright laws. Explain your findings in a paragraph.

5.Could Better Management Consultants use the text from the blog under 'Fair Dealing' exceptions? Explain your response in a paragraph.

6.Explain what Grow Management Consultants can do regarding this breach of copyright, without taking the matter to court.

Part 3:Brainstorm and Create Ideas

BSBMGT407 Apply digital solutions to work processes

Additional Resources

You will be provided with the following resources before you begin each Assessment Task.

Assessment Task 1

Briefing Report Template

Assessment Task 3

Information Technology Policy and Procedures

Assessment Instructions

See your Student Assessment Guide for information concerning submission of assessments, resubmission of assessments and assessment appeal.

Assessment Task 3.1 Workplace digital applications Project

Task summary

This assessment task requires you to conduct research and develop a briefing report about current and innovative workplace digital applications. You will then be required to research cloud computing systems and set up and upload your briefing report to a public cloud computing system. Your trainer will observe you setting up and uploading the cloud computing system.

Required

Access to textbooks/other learning materials

Computer and Microsoft Office

Access to an email program

Access to the internet

Briefing Report Template

Video camera

Timing

Your trainer will advise you of the due date of this assessment.

Submit

Upload email with cloud system report attached

Assessment Task 3.1 Instructions

Complete the following activities:

1.Write a briefing report.

The first part of this assessment requires you to conduct research about workplace digital applications and then write a briefing report using the Briefing Report Template about the workplace digital applications that you have researched. Make sure that you review the template prior to commencing your research.

The report should be written in clear and concise English and address the following:

a.General trends and innovations in digital technology applicable to workplaces. You will need to research at least 5 trends or innovations, give an overview of each, and briefly discuss what the trends or innovations means for a workplace.

b.Identify and review at least six workplace digital applications (two each for communications, technologies, and networks) that could be used for the following:

Workplace communications (i.e. any digital tools that allow two or more people to communicate with each other and that may be written, verbal, visual, audible or a combination of these).

Technologies that can be used in any area of the workplace e.g. hardware and software, learning management systems, record management and document management systems.

Networking through digital applications to form and/or maintain relationships with other individual or organisations.

Note that you may focus on general technology, such as project management software, as well as a specific version of the technology, such as Wrike.

For each of the digital applications you identify, make notes to use in developing your briefing report. The report must address, as a minimum:

The name of the digital technology

Its use in the workplace

At least one benefit of using the digital technology

How the digital technology is current and innovative.

c.Networking through digital technology

Provide five examples of digital technology for networking to form and/or maintain relationships with other individuals or organisations.

For each example, describe:

The digital technology application, including its use in the workplace

At least one benefit of using the digital technology/application.

How the digital technology is current and innovative.

d.An important part of accessing digital information is to review the validity and reliability of information sources. Therefore, you are required to research the Internet to find out how to assess the validity and reliability of digital information sources.

Then using the information from your research, write five questions that could be used assess the validity and reliability of a digital information source.

e.In your briefing report, you will also be required to list at least three of the information sources you have used to research digital applications and for each of those sources answer each of the questions you have developed to review and report on the validity and reliability of the identified information sources. You must provide an overall rating of the validity and reliability of each of the three information sources you used.

f.Investigate legislation and regulations relevant to intellectual property and digital technology. Your research should address:

Identification of intellectual property risks in relation to digital technology.

Identification at least five Acts and Regulations that apply to intellectual property and digital content.

The purpose and scope of the above Acts and Regulations.

2.Research cloud computing systems

In this part of the assessment, you are required to research and set up a suitable cloud computer system, which you will then use to share your briefing report with your trainer.

Research at least three options for cloud storage services. At least one the options should be a public cloud computer system (which is the one you will use to file and share your briefing report with your trainer).

Write a brief (about a page) report, ensuring that you address all of the following points:

the name of the cloud storage service

how it compares to other services, including the advantages of disadvantages of each

brief description of the cloud computing systems

storage capability

pricing and plans (as applicable).

which Cloud System you are going to use and why.

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