PART B: IMPLEMENTING, MONITORING AND EVALUATING WHS SYSTEMS

SCEANRIO

You have been appointed Chief Warden at the new 4 star hotel on the waterfront.

As part of your duties you need to develop emergency evacuation procedures in case of fire.

You will have to conduct a thorough research on how to develop an emergency evacuation procedure and plan for your hotel.

Provide a brief introduction to explain what information you will look for and why. You have been provided with a floor plan of the ground floor of the hotel to start with. (Please ask your Trainer/Assessor to provide you with the floor plan document)

Management will be reviewing your procedures before you can move on to the other floors. You are required to submit a report detailing the emergency evacuation procedures to management.

In the report you must include the following criteria:

AN INTRODUCTION TO YOUR EMERGENCY PROCEDURE PLAN AND PROVISIONS

1. Identify the relevant legislation which outlines the WHS requirements for Evacuation and Emergency Procedures
2. Provide an overview of the key responsibilities and duties which are covered by the chief Warden to comply with:

1. Providing Information
2. Monitoring work practices
3. Consultation processes
4. Hazard identification and control
5. Training
6. Record keeping
7. Review processes

EVACUATION PROCEDURES FOR THE 1ST FLOOR

A suggestion is students may use the Hotel Floor Plan map provided. (Appendix 2)

Key provisions to discuss:

1. Identify exit points
2. Identify assembly points outside the building
3. Determine correct flow of traffic to nearest exit and assembly point
4. Include traffic from stairs down from upper floors
5. Identify warden stations for directing traffic

STANDARD OPERATING PROCEDURES FOR WARDENS AND COMMUNICATION REQUIREMENTS FOR EVACUATIONS

1. Allocate job roles
2. Allocate stations
3. Determine SOPs for handling traffic
4. Determine SOPs for handling an emergency report from a guest e.g. fire (identifying hazard, assessing and controlling risks)
5. Determine SOPs for checking for remaining guests
6. Describe communication lines and provisions for consultation
7. Measures necessary to maintain security of the building
8. Determine SOPs for maintenance and service of safety and security equipment

ORGANISE TRAINING

1. Identify training needs
2. Regularity of evacuation drills (identifying hazard, assessing and controlling risks)
3. Necessary training for wardens
4. KPIs for reviewing evacuation drill success

REPORTING REQUIREMENTS

1. Determine what reports and documentation must be kept (electronic format to minimise or reduce wastage)
2. Determine who must be reported to
3. Include necessary steps for liaising with Emergency Services personnel before, during and after an emergency