Pat's Book Store is a retail book store.Pat's has 45 locations in California.

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Sales are processed using POS (point of sale) terminals.

At the beginning of the sales clerk's shift, the clerk (re) sets the proof totals in the POS terminal to zero.This allows the sales totals to accumulate separately for each clerk's work shift.

Customers present purchases at a checkout location in the store.They receive a receipt when their sale is processed.

As each sale occurs, sales clerks use the POS terminal to:

(1) immediately update quantity on hand in the inventory master file,

(2) compile detailed sales transaction data,

and (3) accumulate batch totals (proof totals) in a batch control storage.These totals calculate total sales for each sales clerk's shift.Remember each clerk sets the counter in the POS to zero when they start work.

The store accepts cash, (NCC) national credit cards (VISA and MasterCard), and its own credit card, Pat's book card (PBC).Pat's book card is treated as Accounts Receivable since it extends credit to its customers.

If the customer uses a VISA or MasterCard to pay for the sale, the sales clerk makes an electronic request to a NCC bank for payment.This request is an authorization.

When the NCC bank approves the sale, an approval code is sent back.

This code is recorded in the detailed sales data.

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The customer can also pay for their sale using Pat's Book Card (PBC).

The POS authorization system looks up the customer in the PBC A/R database and notifies the clerk as to whether the sale should be accepted or not.

The sale is recorded in the PBC A/R database when approved.

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At the end of the sales clerk's shift, a Manager takes the proof total tape and the cash drawer of the POS terminal to the cashier.

The cashier will use these items to prove or balance out the drawer.

The cashier reconciles the drawer to the totals, prepares a two-part cash out report, and updates an over and short summary.

If a clerk is over, he/she has collected more cash than sales dictate.

If he/she is short, he has collected less.

The over and short summary and the cash out reports are reviewed by the store manager.

Bank deposits are also made at the end of each sales clerk's shift.

For each deposit the cashier makes out the deposit slip.

An employee takes the deposit (cash and deposit slip) to the bank.

The employee brings back a validated deposit slip stamped by the bank.

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At the end of each day, the store manager produces a sales report from the sales transaction data.

That report is reconciled to the cash out report and the validated deposit slips.

All sales recorded by the POS terminal must match sales from cash, NCCs, and PBCs.

Complete:

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