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DFC Assignment This document contains the three narratives we discussed in class. The first narrative is the example we reviewed in class. The second and third relate to this assignment. Required: 1. Develop a Document Flowchart for the Cash Receipts and Inventory Purchasing processes for Spinyl Vinyl. Systems Design and Documentation Spinyl Vinyl is a distributor of vinyl records and CDs. Their primary customers are independent record stores just like Spinyl Vinyl. Elliott Smith, the controller, has worked to document the major business information flows at SV Company. Three of Elliott's narratives are as follows: Accounts Payable at Spinyl Vinyl Company Before Spinyl Vinyl pays a vendor invoice, the invoice must be matched against the purchase order used to request the goods and the receiving report that the receiving department prepares. Because all three of these documents enter the accounts payable department at different times, a separate alphabetical file is kept for each type of document. The purchase orders that are forwarded from purchasing are stored in a purchase order file. The receiving reports are stored in a receiving report file. When vendor invoices are received, the accounts payable clerk records the amount due in the accounts payable file and then files the invoices in the vendor invoice file. SV's policy is to make sure all accounts are paid within 30 days to take advantage of the early-payment discounts that suppliers offer. When it comes time to pay a particular bill, the accounts payable clerk retrieves the vendor invoice and attaches the purchase order and the receiving report. These matched documents are forwarded to Elliott Smith. Elliott reviews the documents to ensure they are complete and prepares a two-part check. The checks and the other three documents are forwarded to Susan (owner) for her approval and signature. Elliott records the check amount in the cash disbursements journal. Susan reviews the documents to ensure they are valid payables and then signs the checks. She forwards the check to the vendor and returns the documents and the second copy of the check to the accounts payable clerk. The clerk files the documents alphabetically in a paid invoice file. At the end of every month, the accounts payable clerk uses information from the accounts payable ledger to prepare an accounts payable report. This report is forwarded to Susan for her review. After she is finished with the report, Susan saves it to the internal cloud storage, chronologically. Mailed Cash Receipts at Spinyl. Vinyl Company Customer payments are received in the mail. At day's end, the treasurer endorses all checks and prepares a deposit slip for the checks. A clerk then deposits the checks and deposit slip at the local bank each day. When checks are received as payment for accounts due, a remittance slip is included with the payment. The remittance slips are used to update the accounts receivable file at the end of the day. The remittance slips are stored in a file drawer by date. Every week, a cash receipts report and an aged trial balance are generated from the data in the accounts receivable ledger. The cash receipts report is sent to the two owners, Scott and Susan. A copy of the aged trial balance by customer account is sent to the credit and collections department. Inventory Purchasing SV company's Item database table, which is used to account for inventory, is automatically checked at a specific time of the day to determine if the item quantity has dropped below the reorder point. If so, the system automatically processes a purchase order and forwards it to a company accountant. The accountant reviews it for authorization. If there are no discrepancies, then the PO is authorized, generated, then sent to the specified vendor; otherwise, the purchasing department is notified. DFC Assignment This document contains the three narratives we discussed in class. The first narrative is the example we reviewed in class. The second and third relate to this assignment. Required: 1. Develop a Document Flowchart for the Cash Receipts and Inventory Purchasing processes for Spinyl Vinyl. Systems Design and Documentation Spinyl Vinyl is a distributor of vinyl records and CDs. Their primary customers are independent record stores just like Spinyl Vinyl. Elliott Smith, the controller, has worked to document the major business information flows at SV Company. Three of Elliott's narratives are as follows: Accounts Payable at Spinyl Vinyl Company Before Spinyl Vinyl pays a vendor invoice, the invoice must be matched against the purchase order used to request the goods and the receiving report that the receiving department prepares. Because all three of these documents enter the accounts payable department at different times, a separate alphabetical file is kept for each type of document. The purchase orders that are forwarded from purchasing are stored in a purchase order file. The receiving reports are stored in a receiving report file. When vendor invoices are received, the accounts payable clerk records the amount due in the accounts payable file and then files the invoices in the vendor invoice file. SV's policy is to make sure all accounts are paid within 30 days to take advantage of the early-payment discounts that suppliers offer. When it comes time to pay a particular bill, the accounts payable clerk retrieves the vendor invoice and attaches the purchase order and the receiving report. These matched documents are forwarded to Elliott Smith. Elliott reviews the documents to ensure they are complete and prepares a two-part check. The checks and the other three documents are forwarded to Susan (owner) for her approval and signature. Elliott records the check amount in the cash disbursements journal. Susan reviews the documents to ensure they are valid payables and then signs the checks. She forwards the check to the vendor and returns the documents and the second copy of the check to the accounts payable clerk. The clerk files the documents alphabetically in a paid invoice file. At the end of every month, the accounts payable clerk uses information from the accounts payable ledger to prepare an accounts payable report. This report is forwarded to Susan for her review. After she is finished with the report, Susan saves it to the internal cloud storage, chronologically. Mailed Cash Receipts at Spinyl. Vinyl Company Customer payments are received in the mail. At day's end, the treasurer endorses all checks and prepares a deposit slip for the checks. A clerk then deposits the checks and deposit slip at the local bank each day. When checks are received as payment for accounts due, a remittance slip is included with the payment. The remittance slips are used to update the accounts receivable file at the end of the day. The remittance slips are stored in a file drawer by date. Every week, a cash receipts report and an aged trial balance are generated from the data in the accounts receivable ledger. The cash receipts report is sent to the two owners, Scott and Susan. A copy of the aged trial balance by customer account is sent to the credit and collections department. Inventory Purchasing SV company's Item database table, which is used to account for inventory, is automatically checked at a specific time of the day to determine if the item quantity has dropped below the reorder point. If so, the system automatically processes a purchase order and forwards it to a company accountant. The accountant reviews it for authorization. If there are no discrepancies, then the PO is authorized, generated, then sent to the specified vendor; otherwise, the purchasing department is notified