Please provide a short write up as to how the candidate's credentials fit for the position of Assistant to the Senior Vice President in a university setting.

KEY QUALIFICATIONS, KNOWLEDGE, SKILLS, & ABILITIES

Previous experience working with senior management, a comprehensive understanding of organization, system, and processes.

Advanced knowledge and skills in executive office administration, including strong proficiency in organization, customer service and communications (verbal and written).

A thorough knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint), a proven ability to work effectively both independently and in a team-based environment, an ability to handle confidential matters, and the ability to work independently on projects and anticipate and address issues in the executive's absence.

Working knowledge and experience of administrative support processes required for an academic/research group within a higher education environment; interaction on a consistent basis with: academic administrators, faculty members, prospective students, and enrolled students.Included are skills in event planning, organization, multi-tasking, maintaining accounting records, document preparation, financial record keeping, report writing, communications, and records management.Use of basic and specialized business related computer applications.

Strong critical thinking and leadership skills with ability to work well under pressure.

Proven ability to proactively organize and prioritize multiple tasks and consistently meet deadlines.

Self-motivated with a high level of initiative and follow through.

Demonstrated organizational skills, relationship ability as well as finance/budgeting experience.

The ability to quickly assimilate new tools and technologies, as well as teaching use of these tools to others.

PROFESSIONAL EXPERIENCE

Administrative Professional Senior

Major Responsibilities:

Serve as primary point of contact for the unit receiving and accommodating office visitors and callers.

Maintain the unit's calendars and keep the Assistant Director, Events Manager, and Administrative Manager informed as appropriate regarding upcoming appointments, meetings, events, etc. Coordinate with primary point of contact in and other relevant Institute units.

Coordinate travel arrangements for unit staff management and staff as directed; maintain related documentation.

Schedule and coordinate and/or facilitate large meetings and events for committees and groups in conjunction with administrative activities of assigned unit.

Expedite incoming and outgoing correspondence.

Maintain the unit's filing system including confidential files.

Coordinate unit purchasing necessary to maintain essential supplies.Track and manage purchasing activities.

Assist with content development and review for unit communications initiatives including websites updates and newsletters, and serve as unit representative to Institute Communications.

Responsible for arranging large, complex faculty, staff, and student events.

Develop and maintain assigned correspondence, promotional material, and other documentation related to bio-community efforts and activities.

Initiate contacts and respond to or refer business related inquiries received by phone or other means.

Manage department budget and process expenses.Generate associated reports.

Coordinate Payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.).

Manage data collection and sorting for $2,143,890 NIH T32 postdoc training proposal

Originate and process correspondence, reports and other documentation.

Compile, organize and analyze data for use in reports.

Develop and maintain databases and records management systems.

Review and resolve complex administrative related questions and issues; recommend new or revised unit administrative procedures.

Provide training and ongoing work guidance (may include supervision) to administrative staff members as required.

Perform other related duties as assigned.

Building Coordinator

Major Responsibilities:

Makes certain that building maintenance functions (both routine and emergency) are carried out in a timely manner.

Arranges for office moves within facility; ensures they are carried out as scheduled.

Maintains building access control system including card entry and office key management.

Makes arrangements for special events scheduled for facility.

Oversee/coordinate facilities shipping and receiving processes which may include mail distribution.

Monitor and maintain building security and safe practices.

Coordinate/oversee equipment maintenance within assigned facilities; coordinate schedule and provide required access as needed.

Serve as point of contact for unit management housed within assigned facilities.

Manage work order system and other records related to building maintenance, equipment and security.

Perform other related duties as assigned.

Client Center Director

Major Responsibilities:

Provide high level, specialized administrative services, project and logistical support as key liaison to senior management and clients within special programs.

Develop and maintain databases and records management systems.

Assemble financial data related to proposals, statements of work and agreements for senior management and special programs.

Coordinate and process financial transactions to internal accounting related computer applications.

Reconcile weekly and monthly financial statements.

Compile, organize and analyze data for use in reports.

Review and assess complex administrative related issues and nuances; recommend and advise new solutions for administrative processes and procedures.

Provide training support and ongoing work guidance to senior project leaders and administrative team members as required.

Coordinate calendars, plan meetings and other events to include scheduling, reservations and other arrangements.

Order and maintain inventory of supplies.

Perform other related duties as assigned.

EDUCATION

M.B.A - Online (General)

B.B.A (Managerial Sciences)

SCHOLASTIC HONORS

National Honor Society exclusive to online students.Nominated for membership based on completing 15 hours of online studies with a GPA of 3.2 or better.

Nation's largest leadership honor society.Selected by college for membership based on recognition of outstanding scholastic achievement and leadership potential.