POTENTIAL OF RISK | LEVEL OF IMPACT TO RISK DESCRIPTION OCCURRING THE PROJECT HOW RISK CAN BE MITIGATED (High/Medium/Low) * (High/Medium/Low) Directors code their employees before upload Medium High Coding needs to take place to build schedules. Negotiate and create contract between Legal and regular obligations. This risk may vary and can come from before, during and Low High parties that are part of the project. Have an; after the project. open communication and create a clear guidance. Employee has a device to view schedule Low Low Survey employees about device(s) to understand any access issues. Project has delays. Low Medium Regular check-ins with team for updates and course correct as needed. Website crashes. Low High Ensure scheduling website company has alternative options should a server crash. NMG devices support of new software Low Low Collaborate with the IT department before agreeing to using When Am I At Work Risk Assessment Matrix Requirements Matrix Cost Breakdown +Job # Y Requirement Name Description Project Phase Staff/Delegation Software is chosen. The first meeting takes place with IT Manager & software company Project Project Proposal Meeting the IT Manager and software company to create a Initiation Manager contract IT Director & IT Project Supervisor meet to confirm the 1.1 Project Proposal Meeting Initiation IT Director & IT Project Supervisor software will work with company server. First meeting (kick off meeting) with the Directors of Directors, IT Project Manager, Project Manager, 1.1 Project Proposal Meeting departments with scheduling needs, IT Manager, NMG Initiation & Software Company Project Manager. Discuss details of the project. Meet with Directors of Department to discuss the tasks Directors, IT Manager, Data Integration 2 Organizational Meeting Planning and timeline. Set regular meetings, Supervisor, Project Manager 2.1 Organizational Meeting Procedure needed for each department Planning Directors, Project Manager Resource - Creating the 2.2 Select the best employees to complete project needs Planning Project Lead/HR Advisor team 2.3 Champions Chosen Select schedule champions on each unit for training Planning Directors/Project Manager after initial training sessions Team Meeting Meeting with full team. Assignments, roles and 4 Launch All responsibilities are discussed and assigned. 4.5 Weekly Check-ins Meet every week to get an update on tasks. Launch/ Execution All Administrative Support sets three training sessions 5 Training Execution Employees, Software company between employees and software company. Quserious Final martina Tram dose a final walkthrough of the fanilituto ancure Risk Assessment Matrix Requirements Matrix Cost Breakdown (+Description Purpose Estimated Actual Y Difference +/- Notes Employee required to Paid monthly. Will increase as Licensing for each employees have to have a schedule $ 1,500.00 $ 1,525.00 $ (25.00) departments are added 15% contingency for going over budget In case employee numbers are inaccurate 40,968.75 Possible overage paper for posting Supplies communication. Will also email and verbally print flyers for another form of communicate. S 50.00 $ 40.00 S 10.00 notification to employees Time Directors spend to Salary per Director set up the program (10 Directors for 1.5 Hours @ $55/hour) 1,375.00 $ 825.00 $ 550.00 Education costs for 30 minutes (300 employees Salary per employee @ approximate $30/hour) $ 270,000.00 $ 274,500.00 S (4,500.00) Train each employee for 30 minutes. Create education video to Video allows for on demand training Education Video train employees 200.00 $ 75.00 $ 125.00 of new employees Totals $ 314,093.75 275,440.00 $ 38,653.75 Risk Assessment Matrix Requirements Matrix Cost Breakdown (+