PROJECT DEFINITION SHEET Date: February 10th BOTC. Control of Temperature at Business Offices

MAYNARD ENGINEERING Ltd

From: J. Sparks, CEO

INTERNAL NOTE

Congratulations on joining the BOTC project! I have attached information on the background and preliminary plans of the project.

You have been appointed responsible for the development project of a new temperature control system that has been sold to a group of main clients and also, due to its patent, it will be used mainly by the units of our Operations division in support of their operational processes. This is a project with great added value for our company.

The last project we embarked on for this group of clients missed deadlines, was 45% over budget, and was of such poor quality that it contributed to a growing lack of confidence in our ability to develop systems support services. We must recover their trust.

Your tasks will require support and relationships with all parts of the organization, which will provide personnel to the project: although they will not be directly responsible to you, these personnel will need your direction as Project Leader. You are expected tomake a plan based on estimates of the amount of work required, made by analysts or propose alternatives if it is not possible to meet deadlines or excess load, and then monitor and control the project.

On 3^rdMarch I will need a project plan for approval by the Executive Committee, before starting the BOTC project on the 20th March. A really tighten dead line may be critical to get the project.

SCOPE STATEMENT

Justification and objective.

Temperature control is an integral element of our operational processes, but our current temperature control systems are already quite outdated. There is an opportunity to take advantage of new technologies to improve our temperature control systems with the goal of improving the quality and energy efficiency of our operational processes.

The use of more efficient temperature control systems will allow us and our customers to be more energy efficient. This not only means an improvement on the operating costs: Saving energy is also a marketing element in a society that is increasingly aware of climate risks. Additionally, the Administration grants subsidies for technical improvements related to the reduction of electricity consumption.

Some of our competitors have already implemented similar advanced control systems and we believe that acting now will be really critical to maintain our competitive position.

Product description.

The project will provide innovative use of recent but mature technologies, creating an advanced temperature control system. The system will include a hardware platform and a software system to control and monitor a wide variety of temperature measurements to facilitate making the best decisions regarding the actions to be taken to maintain the required temperature cycles with a minimal energy consumption.

Required Results:

• A fully tested, integrated and functional temperature control system, which will serve as both a production system and a prototype for future similar systems.
• A documented process to be able to duplicate systems of this type.
• A proven training program for operators to develop the knowledge necessary to operate and maintain the system.

Assumptions and Limits:

• Functional organizations from our Company will provide the necessary resources and skills to carry out the project successfully.
• There will be customer reviews, for the purpose of evaluating the work done and providing status reports, at least once a month.
• It is assumed that the project will not suffer budget cuts during its development.
• It is assumed that the project will remain a high priority throughout its development.
• All workers will work at the same central location. Plan an additional effort of 10% to guarantee the complete satisfaction of the clients (covering the added time to make the required improvements in the specifications).
• Employees will charge their labour effort directly to the project.

Task Specifications Report.

Task n	Task Description	Previous task	h Work	Week n Normal/Max	% technicals	Fixed Cost	Persons /day	Da	Ca
1	Specifications	-	90	2		5.000	2	78	6.000
2	Platform design	1	120	2/3		4.000	2	100	5.250
3	Platform implementation	2	240			8.000	3	220	8.300
4	Sensors and controllers	1	240	4/6		10.000	2	220	11.320
5	Software Design	1	160	3		4.000	2	100	6.200
6	Software implementation	5	420	3	100%	13.000	4	300	17.000
7	Integration of systems	3,4,6	320	2		10.000	5	200	15.000
8	Testing preparation	6	260	2	100%	15.000	4	180	17.250
9	Test of the system	7,8	100	2	100%	5.000	2	80	6.300
10	Acceptance and delivery	9	120	2		15.000	2	100	15.750
11	Customer training	7	80	2/4		10.000	2	60	11.350
12	Customer support	10,11	90	2		5.000	2	70	5.280
		TOTAL	2.240
13	1st Payment	1		100.000 $
14	2nd Payment	7		300.000 $
15	3rd Payment	12		200.000 $

Note: Task 1 - Specifications, a standard number of hours 90h, 2 people/day, and an assigned fixed cost of $5.000, have the following impact: 90h (carried out by 2 people, that is, 45h each person), the fixed cost is added to the cost of labour, being linear in time and regardless of whether the task is accelerated or not, it is always incurred.

Environment and Expectations.

After the initial data collection meeting and aware of the company's procedure, you are urged to attend the Kick Off meeting andmake as a team to respond to the Company's financing needs, as well as to analyze all possible alternatives:

1. All the Company's projects must be economically self-sufficient and when they are not, according to the procedure, the PMs are urged to communicate the forecast of monthly economic financing needs during the kickoff.
2. HR forecasts for the period are for a maximum of 9 persons throughout the project and only 7 in the period from 3^rdApril to 16^thApril 1, with an average cost/h of ($57/h). If these are insufficient, the Company uses independent consultants at an agreed cost ($107/h) or hires companies at a technology cost ($20/h). Analyze the affectation and possible solutions, if required.
3. The company has communicated the capital needs of 100,000 for ongoing projects with excess cash. It is necessary to determine if we can participate, and when we would have that amount to allocate to other company projects.
4. The cost of employees, consultants and contracted technology are set by the company and at our entire disposal to assign during the project.
5. Mr. M. Sparks informs us that the client closes for offices maintenance for 2 weeks, beginning the 10^thJuly and that he has considered advancing the already contracted delivery by 15 days. Showing his concern about the deadlines and the repercussion, he asks us to communicate the possibilities of advancing the delivery of the project, the implication in the company's resources and the costs that this would entail. Is this possible? What improvements can we propose?

ASSESSMENT.

As PM, you are required to prepare the Project presentation to the Executive Committee, attending to the Assessment requirements indicated in the attached document and focusing on points 1 to 4 from the chapter of "Environment and Expectations".You therefore have to make the following

• A Project Chart
• Define Scope and its boundaries.
• Explain the Go-No Go decisions.
• Identify Stakeholders. Map them. Define communication actions
• Draw the WBS.
• Draw Gantt and ROY Charts. Detect the critical path.

NB:There is some data you don't need to refer to such as the tables only use what you need within the information to complete the work.