PROJECT MANAGEMENT PLAN Project Title: Date Prepared: Introduction: The Introduction provides a high-level overview of the project. Look back at the Project Charter (Assignment 3) for information to include in this section for a high-level overview of the project. Project Management Approach This section is where you outline the overall management approach for the project. You should write it as an Executive Summary for the Project Management Plan. Example: The Project Manager, has the overall authority and responsibility for managing and executing this project according to this Project Plan and it Subsidiary Management Plans. The project team will consist of personnel from . The following performance measurement baselines will be used a basis for determining project variances and are included in this plan: 1) the scope baseline (Scope Statement, WBS, and WBS Dictionary); 2) cost performance baseline; and 3) project schedule baseline. Project-Specific Considerations: This may include specific information about the environment, stakeholders (include Stakeholder Management Strategy from Assignment 3), product integration, or any other aspects of the project that warrant special attention. Project Schedule: This section provides a general framework for the approach that you will take to create the project schedule. This includes the scheduling tool/format, schedule milestones, and schedule development roles and responsibilities. Use the following bold headers as a guide. Use information from Assignment 5 and Assignment 6 related to schedule. Overview of Scheduling Tools/Approach Major Milestones/Phases of the Project Roles and Responsibilities for Schedule Development: As you create the project schedule, it is important that boundary conditions are set by the project sponsor to establish the schedule parameters within which the project is expected to operate. Any event that may potentially cause a schedule change that exceeds these boundary conditions must have a schedule change request submitted and approved by the sponsor before the schedule change takes place. For this example, we will use a change PROJECT MANAGEMENT PLAN threshold of 10%. Brief Change Management Process Brief Change Approval Steps Communications Management Plan: Insert or attach from Assignment 7 Baselines: Be certain to include project baselines. This includes the scope baseline (Scope Statement, WBS, and WBS Dictionary) and the schedule/cost performance baseline. BUSINESS CASE FOR HAOX INCO Executive Summary Haox Inco is multinational business enterprise renown for production of nitrogenous fertilizers. The company is the talk of every farmer as it strives to make farming exceptional. Over years it has taken pride in its skilled management staff, something which gives it competitive advantage. A major challenge of harmful materials has caught the company by surprise. This emerging issue directly involves the company as the nitrogenous products produced by the company cause pollution. To this effect the management of the company tasked the research technology and development department to provide a solution in six months. The project manager was the head of the department and he was assisted by the department members as the team for the project. The solution has to cost the company $18000 to ensure a safe disposal of the products after use. This solution is well planned as the world is technology driven and technology proves less harmful to human beings. The company needed to act fast as the escalation of the problem would have attracted the interest of every stakeholder to the detriment of the organization. Project Drivers Problem Statement The organizations vision is to provide farmers with quality and environmental friendly products. It is common knowledge that this vision has stalled and Hoax Inco is not living to it. Considering this era, the world is in serious jeopardy dealing with hazardous waste materials. This is the appropriate time for Hoax to act. Most of the nitrogenous fertilizers we produce constitute to environmental degradation and its effects are harmful to human health. If this problem is not contained the percentage of hazardous material we release in the atmosphere will dent our reputation. This issue touches human life and can scare our customers away. It is vital to solve the menace at this stage instead of waiting to put up with huge expenditure in the future to make the environment free of the hazardous materials. The organization can use its technology to neutralize the acidity of fertilizers after it has served the purpose or before disposal. This intended solution will guarantee human life safety as well as that of aquatic life. To give a solution the company will need a period of six months and the venture attracts a cost of $18000. Before the organization can proceed with its normal business it is vital to consider this issue as doing so would ensure smooth relationship with the stakeholders as well as uninterrupted normal operations. A problem identified is an important preliminary solution. Underlying Causes i. Improper Disposal Techniques Improper disposal techniques by most of the users and the company have lead to the problem at hand. It is hard to recycle the products which are a safe way of managing the substance. There equally has been less in technological input to find a solution to safe ii. disposal and management of the products. Excess Production of the Substances The demand for nitrogenous fertilizers has been on a constant rise. This prompted the company to increase its production. This in turn led to accumulation of excess iii. nitrogenous substances. Massive Use of the Nitrogenous Products Many individuals and entities use nitrogenous fertilizers for different reasons. This has iv. increased the percentage of their disposal and hence aggravating the problem. Leakage during Transportation Many countries have let the nitrogenous waste to run to rivers. During transportation some content of nitrogenous materials leak to the surface of the earth. This constitutes the problem. Goal The goal of the project is to utilize $18000 to create a solution for the hazardous effect of nitrogenous substance within a period of six months. This goal feasible and is for the greater good of the society just as much as it benefits the business enterprise Options for Achieving i. Do Nothing This option involves ignoring the need for change and hence allows the company to operate as it used to. It is dangerous as it does not mitigate the problem, however saves ii. iii. time and resources. Reduce Production of Nitrogenous Products This option entails lowering the scale of producing the nitrogenous products. Apply the Technical Solution on a Large Scale The technical solution in question is the third option which pursues the problem directly. Assessment of Options for Achieving the Goal The assessment of the options for achieving the goal will be done by use of disadvantages and advantages of each option. The merits and demerits of the options relative to the goal determine the best option. Do Nothing Advantages i. The option is cost friendly as nothing is spend ii. The option saves on time as the company can use the six month period to do other activities. Disadvantages i. ii. The option does not solve the problem, it runs away from it. The option puts the organization in a risky position of suffering the consequences of the problem. Reduce Production of Nitrogenous Products Advantages i. ii. The option directly reduces the problem It is easy to reduce production Disadvantages i. ii. iii. iv. The option may have a serious impact on profitability It only reduces the problem and does not solve it The option may scare away customers for failing to meet their demands The staff of the company may suffer the consequences of this option Reduce Production of Nitrogenous Products Advantages i. ii. iii. The solution is long lasting It meets the goal of the project by utilizing the budget and the time The option ha potential to better the company's reputation and productivity Disadvantages i. Consumes a little time and resources. Conclusion This problem has grave consequences and cannot be ignored. The do nothing option is not a solution whatsoever to this problem. The company has the required expertise and resources to develop a technical solution for the challenge. The future of the organization in terms of its survival and reputation lies in their solving the challenge at hand. Reducing of production scale is creating another problem however much it seems as if it is a solution. The six months period and the $18000 budget are sufficient to create a solution which is long lasting and in the long run it outshines the cost. The organization must remember that it has an obligation to act socially responsible. This one is although an economic one. The implementation of the solution should be carried by the same department responsible for its creation. The solution should be evaluated on a yearly basis to determine its effectiveness. Wo r k B r e a k d o w n S t r u c t u r e Project Title: Technical Solution for Hazardous Nitrogenous Materials Date Prepared: 07/11/2015 1. Project 1.1. Project Management 1.1.1. Communication of the Concern 1.1.2. Determine Project Team 1.1.3. Review Current solutions 1.1.4. Evaluation and Recommendations 1.1.5. Report to Sponsors 1.2. Technical solution necessity 1.2.1. Determine the effects 1.2.2. Consult farmers on the need for change 1.2.3. Align the strategic plan to the findings 1.2.4. Assemble a technical team to create a solution 1.2.5. Determine the resources required 1.3. Selection of technical solution 1.3.1. Carry out a technical review on nitrogenous materials 1.3.2. Decide on a technical solution which is effective 1.3.3. Outsource needed external expertise 1.3.4. Organize the project team defining goals and responsibilities 1.3.5. Provide material and human resources 1.4. Technical solution applicability/Implementation 1.4.1. Receive and apply the solution 1.4.2. Test the solution 1.4.3. Confirm the solutions effect on the environment 1.4.4. Recommendations for Future Considerations/Components 1.4.5. Report/Submit Solutions to Sponsors 1.5. Training on the use of technical solution 1.5.1. Create Training Requirements and Materials Wo r k B r e a k d o w n S t r u c t u r e 1.5.2. Create a department to handle the solution for future upgrading 1.5.3. Appoint Training Instructors 1.5.4. Finalize Training Material 1.5.5. Conduct Training 1.5.6. Encourage employees on the importance of the solution P R O J E C T S C O P E S TAT E M E N T Technical Solution for Hazardous Nitrogenous Project Title: Materials Date Prepared: 07/11/2015 Product Scope Description: This project will involve the creation of a technical solution which the company will use to dispose and handle harmful nitrogenous materials. These materials are mainly because of the fertilizers sold by the organization. The project will require engaging technical experts in various fields such as radioactivity, chemistry etc. the experts would be required to guarantee the quality, safety and reliability of the solution. The objective of the project is assist the company deal with negative image, reduce operational costs and improve revenues. The project will be completed by May 27, 2016. The finished project Will ensure blatant neutralization of the harmful nitrogenous materials Project Deliverables: Technical solution applied - is the remedy effective in functioning and operation Report to the project sponsor to update them on the progress of the project Making sure that the solution is part of the company's long term goals and known to all employees All material information regarding the application of the solution should be made available to every employee. Constant straining and upgrading of the solution should be maintained Project Acceptance Criteria: Does the technical solution neutralize completely the effect of harmful nitrogenous products? Is the technical solution in line with the company's strategic plan? Can the solution be upgraded Is the solution environmental friendly, cost saving? Project Exclusions: Sensitization of the farmers on the effects already caused by the nitrogenous materials Training of the staff on the applicability of the solution Project Constraints: Constraints that may be imposed on the project: The solution should be environmental friendly and acceptable to the farmers The technical solution must be made available in the six months duration and the budget is limited to $18000. The solution depends on other experts who may not be very available. Project Assumptions: P R O J E C T S C O P E S TAT E M E N T Affordability and availability external expertise Project teams cohesiveness Time for authenticating the technical solution Possibility of completing the project with available resources The support of the project team members and other employees Communication of the project objectives W B S D I C T I O N A RY Technical Solution for Hazardous Project Title: Nitrogenous Materials Date Prepared: Work Package Name: Communication of the Concern WBS ID: 1.1.1 Description of Work: The Hoax company management will communicate the rising concern for effective handling and disposal of hazardous nitrogenous materials. Milestones: 1 Address the effects of waste nitrogenous substances 2. Give suggestion of immediate but effective solutions 3. Reexamination of the company's strategic plan ID Due Dates: 25/10/2015 25/10/2015 25/10/2015 Activity Resource Cross referencing Human labor (3) 6 Analysis of statistical measurement of effects Human labor (2) 3 Reexamination of strategic plan Human labor (1) Hours Labor Rate Total Units Material Cost $150 per hour $900 0 0 0 $100per hour $300 0 0 0 $10 0per hour $100 0 0 0 Quality Requirements: Cross referencing of suggestions within the organization and statistical measurement of the effects Acceptance Criteria: Total Total Cost $900 $300 $100 12/11/2 W B S D I C T I O N A RY unison agreement between the staff members Technical Information: cross referencing and statistical expertise is required. Contract Information: N/A Work Package Name: Determine Project Team WBS ID:1.1.2 Description of Work: Institute the assembling of a project team to create the solution to the existing problem Milestones: 1. Selection of project team. 2.communication of the project objectives and procedure of work 3Division of responsibilities and assigning of resources ID Due Dates: 27/10/2015 03/11/2015 05/11/2015 Activity Resource Project Team Selection Prior team documentation 16 Company communication channels 4 Company set out procedures 10 Communication of project products Division of resources and responsibilities Hours Labor Rate Total Units Material Cost $100 per hour $1600 0 0 0 $120 $480 0 0 0 Total Total Cost $1600 $480 Quality Requirements: The qualification of team members should be of specific help to the project. Communication channels should be effective to avoid misinterpretations. Resources and responsibilities should be matched $500 $5000 0 0 0 $5000 W B S D I C T I O N A RY Acceptance Criteria: Approval by sponsors on team selection. Members acknowledgement of the communication channels Technical Information: Distribution of resources and responsibilities requires special attention of accounting and Human resource experts. It experts are required for communication of objectives. Contract Information: N/A W B S D I C T I O N A RY Work Package Name: Technical solution WBS ID: 1.1.3 Description of Work: Create a technical solution for the harmful nitrogenous materials Milestones: 1 Confirmation of the availability of the solution 2 Reduction in effects of the harmful nitrogenous materials by 50% 3 Reduction in operating cost and complete neutralization of the effect ID Due Dates: 05/03/2016 05/04/2016 05/05/2016 Labor Rate Activity Resource Confirmation of the availability of the solution Technical experts 30 $300 15 $40 Reduction in effects Feedback from the customers Reduction in cost and neutralization of effects Feedback from customers 10 Hours Quality Requirements: The solution has to be free from error for the sake of human life. The cost of the project must not exceed the proceeds Acceptance Criteria Approval from the governing body The sponsors accepting the solution The general performance of the solution Total $9000 $600 Units Material Cost Total 0 0 0 0 0 0 Total Cost $9000 $600 $40 $400 0 0 0 $400 W B S D I C T I O N A RY Technical Information: The process of creating the solution is technical in nature and hence require experts outside the organization The solution has to be tested to ascertain its being environmental friendly the company must compare its financial statements to determine reduction in costs Contract Information: N/A PROJECT CHARTER A. General Information Technical Solution for Hazardous Nitrogenous Materials Project Title: Brief Project Description: This project seeks to utilize $18000 dollars within a period of six months to provide a technical solution for the effect of nitrogenous materials from the nitrogenous fertilizers allowed on the surface of the earth. Prepared By: The department of research and technology Date: 5/11/2015 Version: Technical B. Project Objective: Explain the specific objectives of the project. For example: What value does this project add to the organization? How does this project align with the strategic priorities of the organization? What results are expected? What are the deliverables? What benefits will be realized? What problems will be resolved? The project's objective is to ensure the company provides a solution to curb the hazardous effect of its nitrogenous fertilizers. Failure to which the reputation of the firm will be dented and its sales reduced by 20%. The company endeavors to always provide environment friendly products. This solution guarantees that. The costs of disposal compensation and reduced sales are minimized greatly by the solution. The effect of environmental degradation will be solved by a large percentage through the application of the technological solution. C. Assumptions List and describe the assumptions made in the decision to charter this project. Please note that all assumptions must be validated to ensure that the project stays on schedule and on budget. The project is assumed to have no negative impact as far as the technology consulted is concerned. This then sets out the technical solution as a probable successful mechanism to solve the effect of harmful nitrogenous products. The company's main challenge is assumed to be the issue of dealing with the nitrogenous products. This gives the project a degree relative importance and hence the need to pursue committedly, successfully and technically. Page 1 of 7 PROJECT CHARTER Page 2 of 7 PROJECT CHARTER D. Project Scope Describe the scope of the project. The project scope establishes the boundaries of the project. It identifies the limits of the project and defines the deliverables. The project is limited to the provision of a solution for harmful nitrogenous materials even though there are other harmful substances within the organization. The time period is six months and the budget cannot exceed $20000. List any requirements that are specifically excluded from the scope. The project does not provide for an alternative solution to the problem. The nitrogenous fertilizers will still be sold and the project does not include a short term solution in the six period window of creating the problem. E. Project Milestones List the major milestones and deliverables of the project. . Milestones Deliverables Compliance with global environmental A complete neutralized effect of concerns nitrogenous substances Unprecedented technical innovation The technical solution is an innovation which provides safe disposal of nitrogenous waste. 50% reduction in cost The solution delivers a massive reduction in operational costs to a tune of 50% 20% increase in profits The company experienced a profit of 20% due to efficiency in operations. Date 20/03/2016 21/4/2016 03/4/2016 09/03/2016 F. Impact Statement List the impact this project may have on existing systems or units. . Potential Impact Systems / Units Impacted The unit must constancy incorporate the Transportation Unit solution to curb leakages There is more need for advertisement and Sales and marketing information circulation to members Page 3 of 7 PROJECT CHARTER The means of packaging will change relative to the technical solution The department will have to constantly monitor the solution effects and effect modifications The packaging unit Research and technology unit Page 4 of 7 PROJECT CHARTER G. Roles and Responsibilities Describe the roles and responsibilities of project team members followed by the names and contact information for those filling the roles. The table below gives some generic descriptions. Modify, overwrite, and add to these examples to accurately describe the roles and responsibilities for this project. Sponsor: Provides overall direction on the project. Responsibilities include: approve the project charter and plan; secure resources for the project; confirm the project's goals and objectives; keep abreast of major project activities; make decisions on escalated issues; and assist in the resolution of roadblocks. Name Email / Phone John Reed johnreeds@gmail.com Project Manager: directs and manages the progress of the project. Responsibilities include: communicate the project charter and plan to the team; ensure resources are well distributed utilized; ensure that the project team understand the goals of the project and pursue them; ensures unity of purpose within the team by responding to actual question emerging as a result of the project. Name Email / Phone Hellen Norah nora.hellen@ymail.com Team Member: Actively participates in the achievement of the project goals: Responsibilities include: carrying out duties as assigned by the project manager; reporting progress to the team manager. Name Email / Phone Chloe Martins chloemartins@yahoo.com Customer: Assists in evaluation and modification of the project: Responsibilities include: providing responses to the actions taken by the organization; indicating the impact of the project solution; demonstrating weaknesses, dislikes and strengths of the project solution. Name Email / Phone Eric Dickson ericd21@yahoo.com Subject Matter Expert: provides technical expertise: solves the issue of technical hitches: provides technical mechanisms to be employed; checks the function ability of the technology used; ensures the goals are met. Name Email / Phone Jennifer Brooks brooksj@ymail.com Page 5 of 7 PROJECT CHARTER H. Resources Identify the initial funding, personnel, and other resources committed to this project by the project sponsor. Resource Project Budget Project team members Time period Outsourced expertise Constraints $18000 8 people 6 months 3 people I. Project Risks Identify the high-level project risks and the strategies to mitigate them. Risk Reduction in sales Humanitarian concern Risk of inadequate experts to implement and carry out the project High cost of expertise needed Mitigation Strategy Provision of adequate information on the technical solution achieved. Produce sample tests to erase doubt Empower the organizations staff to handle the technical challenges Ensure that the technical solution is self-sustainable. J. Success Measurements Identify metric and target you are trying to achieve as a result of this project. For example, overall cost savings of $50K or reduce processing time by 25 percent. Reduce the cost of disposal by 15% Minimize wastage through leakages by60% Reduce the yearly cost of compensating of $10000 effected clients Increase the efficiency of operations by 10% Page 6 of 7 PROJECT CHARTER K. Signatures The signatures of the people below document approval of the formal Project Charter. The project manager is empowered by this charter to proceed with the project as outlined in the charter. Customer: Name Eric Dickson Signature Date 5/11/2015 Project Sponsors: Name John Reed Signature Date 5/11/2015 Project Manager: Name Hellen Norah Signature Date 5/11/2015 Page 7 of 7 S TA K E H O L D E R M A N A G E M E N T S T R AT E G Y Technical Solution for Hazardous Project Title: Nitrogenous Materials Date Prepared: 05/11/2015 S TA K E H O L D E R M A N A G E M E N T S T R AT E G Y Technical Solution for Hazardous Project Title: Nitrogenous Materials Date Prepared: 05/11/2015 The AON diagram for the hoax technical solution for nitrogenous materials solution The activities undertaken for the project to be successful are as listed blow and represented by alphabetical letters. The period of the activities are indicated A Cross referencing-3 day B Analysis of statistical measurement of effects- 5 day C Reexamination of strategic plan- 3 day D Project Team Selection -7 days E Communication of project products - 2 days F Division of resources and responsibilities - 7 days G Confirmation of the availability of the solution - 2 months H Reduction in effects - 2months I Reduction in cost and neutralization of effects -1 month B 0 A E C D F G H I C O M M U N I C AT I O N S M A N A G E M E N T P L A N Project Technical Solution for Hazardous Nitrogenous Title: Materials Message Date Prepared: November 29th, 2015 Audience Project Sponsor Church Leaders Method Meetings E-mails Frequency Bi-weekly Sender John Reed Project Sponsor Church Leaders Meetings E-mails Bi-weekly John Reed Project Sponsor Church Leaders Team Members Meeting John Reed Status Updates Project Sponsor Church Leaders Meeting E-mails At start of project and update as needed or required Bi-Weekly Project Team Meetings Team Members Meeting Weekly John Reed Project updates Budget Reports Project Plan John Reed Communication Constraints or Assumptions: The project is assumed to have no negative impact as far as the technology consulted is concerned. This then sets out the technical solution as a probable successful mechanism to solve the effect of harmful nitrogenous products. The company's main challenge is assumed to be the issue of dealing with the nitrogenous products. This gives the project a degree relative importance and hence the need to pursue committedly, successfully and technically. Communication Flowchart: John Reed (Project Manager) Huntington Bank Hellen Norah (Team Member) Eric Dickson (Subject Matter Expert)