QUIZZ

NO.	QUESTIONS	ANSWERS
1	When planning a conference, it is important that you: Confirm the purpose of conference with the conference committee Confirm the expected outcomes with the conference committee Confirm the style of the conference with conference committee All of the above
2	Confirming your conference budget and preparation timeline should be done: Before the conference begins Well in advance of preparing for your conference Once the conference begins During the post conference follow up process
3	At conference and expositions, the keynotes address or keynote speech is delivered to: Set the underlying tone and summaries the core message or most important revelation of the conference Fill in gaps in the program schedule Provide some light entertainment before the conference begins Ensure all staff and participants are aware of the health and safety regulations whilst attending the conference
4	When planning your conference, it is important to: Identify your target groups and projected numbers Identify only your target groups Identify only your projected numbers Open the conference up to all and sundry to get a good mix of people to achieve your conference goals
5	When making arrangements for your conference, it is good idea to consider the lead time and budget allocations: To ensure you have sufficient time and funding to complete the required tasks To ensure you are well ahead of schedule and cover budget To ensure your program schedule timings are under control To ensure some of the arrangements are in accordance with conference objectives
6	It is important to record all participants, receipt fees and participants confirmation: So that management can estimate profits prior to the conference end So that this information can be used for evaluation and auditing purposes So that the administrative staff are not left idle So that changes can be made if there is a likelihood of a profit not being made
7	It is important to dispatch all pre conference information to participants within designated timelines. This means; Prior to the conference Post conference with a thank you note for attending During the conference sessions Once the information has been requested
8	Which of the following is NOT true? Registering participants at your conference should include: A tour the conference facilities for all registrants A planed registration processes Enough staff to process the expected number of registrants smoothly and efficiently Provision of identification and a welcome pack if required
9.	Which of the following is true? A communication strategy outlining communication between management, staff and participants and guests at your conference is important. It allows you to: Communicate late changes to participants and guests Provide a communication link between necessary parties, if a situation arises or changes need to be made Be informed about what is occurring during the conference as it progresses All of the above
10.	Why is important to ensure that a speakers schedule is managed and their conference needs are met during your conference? To ensure they will speak again the next conference To ensure there are no delays, as these can affect the remaining program schedule It is requirement by law Because they deserve it
11.	Which activity should be undertaken before the conference? Recording of conference outcomes Debriefing with staff, vendors, exhibitors, sponsors, etc. Evaluating the conference process confirm accommodation arrangements for conference delegates and VIP guests.
12.	A distribution strategy for post conference papers and any authorizes files should not include: designated time frame for distribution methods of distribution both answers are correct
13.	Post conference correspondences should be prepared and dispatched within designated timelines. This correspondence can include: thank you, letter, thank you, gift, an invoice (where money is still owing) feedback form all of the above
14	Finalizing all receipts and payments should be conducted: once the last participants have registered shortly after the conclusion of the conference before the end of the financials year on request
15	Once a speaker has been selected and invited to your conference, there is no need to brief them any further as they are being paid to research this information and be well prepared prior to the conference date: true false
16	When preparing publicity material for your conference, you should ensure that your efforts are in accordance with the conferences promotion strategy and budget and dispatched within designated timelines. True False
17	Once the conference has concluded, it is important to record, report and follow up on the conference outcomes, including any feedback from participants. True False