Read the below context, discuss what leadership style can be used to resolve this situation and how it will affect your change management process.

Your organisation is shifting their document storage system to Microsoft Sharepoint from the usual hard drive storage. This is done so that all documents can be accessed remotely since working from home frequency increased due to pandamic and the organisation needs to implement new technologies to support remote work. The change management process for this change have are

• Prepare the Organization for Change
• Craft a Vision and Plan for Change
• Implement the Changes
• Embed Changes Within Company Culture and Practices
• Review Progress and Analyze Results

You have noticed that a group of employees who are 55 and above are struggling to cope with this change and showing signs of resistance.

A leadership style that combines elements of both transformational and situational leadership would be effective to handle the situation where a group of employees, particularly those who are 55 and older, are struggling to cope with the switch to Microsoft SharePoint for document storage due to remote work requirements. This strategy will assist in managing the shift successfully while taking into account the particular demands and worries of this particular set of employees.

Explanation:

Transformational Leadership: In this situation, "transformational leadership" is crucial to inspiring and motivating staff members to accept the change. Leaders should concentrate on developing a compelling future vision that emphasizes the advantages of the new system, particularly those that directly affect distant employment. Listed below are a few tactics for transformative leadership:

Inspiration and Motivation: Leaders must articulate the change's goal clearly and passionately, focusing on how it will boost remote work and overall productivity.

Individualized Consideration: Recognize that the digital savvy of various age groups may vary. Employees who need extra support should receive individualized training and support.

Intellectual Stimulation: By promoting a culture of continuous learning and offering tools for skill development, employers may motivate staff to learn new skills and adapt to new technology.

Situational Leadership: Leaders should use situational leadership concepts in addition to transformational leadership in order to modify their leadership style according to the aptitude and preparedness of certain workers. How situational leadership may be used is as follows:

Assessment: In the 55+ age range, evaluate each employee's preparedness and capacity. While some may require more direct instruction, others could be more independent.

Adaptability: Change your leadership approach as necessary. Give extra direction and help, and if required, one-on-one training, to people who are resistive or less tech-savvy. Give people with better technological know-how more freedom and chances to set an example.

Communication: Maintain open lines of contact with all staff members, but make sure your messages are tailored to the particular worries and queries of the older workers. Directly address their apprehensions and misgivings.

• How the process of change management is impacted by this leadership style:
• How the process of change management is impacted by this leadership style:

Prepare the Organization for Change: Situational leadership will make sure that workers are suitably prepared based on their unique requirements, while transformational leadership will assist in developing a compelling vision for change.

Craft a Vision and Plan for Change: Situational leadership will assist in customizing the strategy to satisfy the concerns of the older staff, while transformational leadership will play a critical role in communicating the advantages of remote work and SharePoint.

Implement the Changes: During the implementation phase, a blend of transformational and situational leadership will be most helpful. To ensure that every employee receives the required assistance, leaders may motivate and direct staff members through the change.

Embed Changes Within Company Culture and Practices: Situational leadership will make sure that continual assistance is given as staff members incorporate the new system into their daily routines, whereas transformational leadership may build a culture of adaptation and constant learning.

Review Progress and Analyze Results: To achieve effective adoption and reduce opposition, leaders should regularly analyze their progress and modify their leadership style as necessary. They should use both transformational and situational techniques.

In conclusion, combining transformational and situational leadership philosophies will aid in overcoming employee opposition to Microsoft SharePoint implementation. This strategy advances the transformation to enable remote work in the business while taking into account the particular demands of the elder employee group.

Refer to the same scenario and answers of Activity 3A and complete the following tasks:

Question 1

As instructed by your trainer, form group of 2-4 person with your classmates. Assuming that your group members are the employees and you are the leader, discuss with them what other leadership style could help them in this situation and collect information in the form of feedback.

Question 2

Develop a feedback form which you will use to collect feedback and distribute the feedback form to your group members to collect feedback.

(You are required to attach the completed feedback form in this task as response to this task)

Question 3

Explain how you will apply the feedback into your leadership style.