Recording Debt

Supplier sends an invoice along with other supporting documents consisting of a Travel Letter from Supplier (SJ), Proof of Goods Receipt (BPB), as well as Purchase Order (PO) and Tax Invoice to team Account Payable (AP).

After accept document from suppliers , Staff AP will do checking on completeness of the documents, to ensure that the documents received have been complete and detect incompleteness which could occur, and give stamp date accept on Invoice related.

Staff AP compare document Invoice, PO, SJ, BPB for ensure things following:

Amount price which billed by Supplier on Invoice same with price which listed on PO.

Amount goods which received and listed on Invoice, PO, SJ, BPB already in accordance.

After that, Staff AP To do input number Invoice on system SAP. Then Staff AP will make a List of Invoice Numbers that have been received and submit it to the AP Manager for checked.

The AP Manager checks the results of the comparison of documents by AP Staff to ensure quantity goods as well as price bill already in accordance between related documents, as well as completeness and accuracy of the Invoice Number List to ensure all invoice numbers are listed is complete. After that, the AP Manager will approve / approve the number Invoice in system SAP for complete process inputs.

Next, AP staff will submit documents Invoice and Tax Invoice to Staff Tax for process confirmation tax.

The Tax Staff receives the relevant documents and ensures that the name and company's address already Correct. Next, Tax staff will make Voucher document Payable and hand it over to Staff AP.

AP staff receive Voucher Payable documents and To do top input related debt in system SAP for monitoring on debt which want paid.

Question:

Based on narration process Recording Debt in on, prepare documentation in form Flow chart which containing:

- Box Activity

- Document which involved in process related

- Risk along with Control in process the, including description risk and control related

- System which used in process related

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