References:

1. Prepare a reference page, using 2 to 3 people who have agreed to provide a reference on your behalf; your reference page will reflect true and accurate information.

1. Do not use current professors in your Office Administration Diploma program at Sheridan as references.

1. The reference page should be consistent with the font and formatting used in your resume and should include the same letterhead as your resume

Be sure to review the rubric (pages 3 - 6) before submitting your Employment Documents Assignment to make sure you included all the necessary components.

DUE DATE

Your assignment documents are due: ________

Upload your assignment to the Employment Document Assignment Dropbox by the due date. Documents submitted past the due date and time will be penalized as late -10% per day.

SUBMISSION PROCESS

Save your Cover Letter and Reference in MS Word using the filename structures of:

• Coverletter: Lastname_Firstname_Cover_Letter
• Reference: Lastname_Firstname_Reference

Upload the file to the SLATE assignment box titled 'Employment Documents'

Documents submitted past the due date and time will be penalized as late, 10% per day

Job Posting for Executive Office Assistant

Ad posted on Indeed as #EO-05-21

Position Overview:

Part-time Executive Office Assistant is required for an information technology company. Our Executive team consists of three busy Executive Directors. We are searching for a professional, personable, and courteous individual to join our fast-paced, high-energy office for 10 hours per week.

Responsibilities May Include:

• Daily administrative support to the three Executive Directors
• Creating and editing corporate communications, reports and documents
• Maintaining an organized office
• Designing slide presentations
• Typing letters and memos
• Creating spreadsheets
• Communicating with clients and employees in person, by email and telephone

Qualifications:

• Excellent verbal and written communication skills, including telephone manner
• Excellent customer service skills
• Proficient use of Microsoft Word, Excel, and PowerPoint
• Good typing speed and accuracy
• Ability to work well under pressure and work in a team environment
• Excellent organizational skills and ability to manage simultaneous responsibilities
• Ability to maintain a high degree of accuracy and attention to detail
• Knowledge of appropriate spelling, grammar, and punctuation rules
• Knowledge of office procedures

Required education:

• College diploma in an Office AdministrationExecutive program (or in progress) preferred

Apply to:

Ms. Sarah Wolff

Office Manager

High-Speed Internet Solutions

7896 Technology Drive

Mississauga, ON L6J 4E3

FLPL23921 Workplace Preparation

Employment Documents AssignmentExecutive

Rubric _____/36 (20%)

	6	4	2	0
Introductory Paragraph	Clearly identifies the position you are applying forAND how you learned about the vacancy, and where it was posted If you were referred by someone, it isnoted in this paragraph Offer one qualification/reason why you are a good fit	Introductory paragraph does not include 1-2 of the following: The position you are applying for OR an explanation of how you learned about the vacancy OR the job number OR reason why you are a good fit	Introductory paragraph is missing more than 2 of the following: The position you are applying for OR an explanation of how you learned about the vacancy OR the job number OR reason why you are a good fit	There is no introductory paragraph OR more than 50% majority of the text has been copied from another source OR not related to the job ad for this assignment - student used a different job ad
Body Paragraphs	Body paragraphs clearly identify your strongest and most relevant qualification, skills, and abilities and clearly state how they apply to the position. Keywords from the job description are evident and demonstrate a strong fit. Paragraphs expand on the experiences in which you developed relevant skills/qualifications and provide clear examples.	Body paragraphs somewhat identifies a fewyourstrongest qualification, skills, and abilities and somewhat states how they apply to the position. Keywords from the job description are somewhat evident and generally indicate previous work/education experience. Few examplesareprovided.	Does not reflect an understanding of the qualifications, skills, and abilities necessary to be successful in the position. Keywords from the job description arenot evident and generally do not indicate previous work/education experience. It does not entice employers to take a closer look at rsum.	There are no body paragraphs OR body paragraphs have clearly been copied from another source OR qualifications described are irrelevant or insubstantial OR not related to the job ad for this assignment - student used a different job ad

Closing Paragraph	Closing paragraph thanks the employer for their time and consideration. Paragraph reinforces your desire to work for the organization. Contact information is provided again for clarity	Closing paragraph does not include one of the following: thank the employer for their time and consideration OR does not provide evidence that there is adesire to work for the organization OR Contact information is not provided	Closing paragraph is missing more than two of the following: thank the employer for their time and consideration OR does not provide evidence that there is adesire to work for the organization OR Contact information is not provided	There is no closing paragraph OR the paragraph was copied from another source OR closing paragraph is not related to the job posting for this assignment OR not related to the job ad for this assignment - student used a different job ad
Grammar & Mechanics	Cover letter has no capitalization, spelling, or grammar errors. The applicant used good sentence structure and word choice throughout the cover letter. Applicant has carefully proofread the letter and there are no errors.	Cover letter contains errors in one of the following areas: Cover letter contains a 2- 3 capitalization, spelling, or grammar errors OR There are some issues with sentence structure and/or word choice OR Cover letter is readable, but "attention to detail" is no longer one of your selling points	Cover letter contains errors in two or more of the following areas: Cover letter contains capitalization, spelling, or grammar errors OR There are some issues with sentence structure and/or word choice OR A pattern of errors is distracting, making the letter increasingly difficult to read.	Cover letter has glaring capitalization, spelling, or grammar errors. A persistent pattern of errors is distractingwhich severelyimpactsits message. Inappropriate choice of tone and vocabulary. No evidence that letter was proofread

Formatting	Cover letter has been formatted using the appropriate business letter format including: Your letter head, similar to resume and reference page was used Date, and the employer's contact information are located at the top of the letter. Correct spacing between postal code and province Street/Road/Drive, etc. type out The letter has been addressed to a specific person, Human Resources Manager or Search Committee and the proper salutation was used Proper line spacing Your signature is found at the bottom of the letter, along with the word, "Enclosure," which indicates that your rsum is included. Consistent margins Font size should be 11-12 point, Arial, Calibri or similar Max page length: 1 page	For the most part your cover was formatted using the appropriate business letter format; however1-2 errorsmay bepresent inany of thefollowing areas: You did not use a letter head, similar to resume and reference page Errors in the date, and/or employer's contact information; not located at the top of the letter Incorrect spacing between postal code and province Street/Road/Drive, etc. not typed out The letter was not addressed to a specific person or Human Resources Manager or Search Committee and the the proper salutation was not used Incorrect line spacing You did not sign at the bottom of the letter The word "Enclosure," which indicates that your rsum is attached was not included Inconsistent margins Incorrect font size was used - should be 11-12 point, Arial, Calibri or similar More than 1 page	Cover letter has been formatted incorrectly and contains 3 or more errors in any of the following areas: You did not use a letter head, similar to resume and reference page Errors in the date, and/or employer's contact information; not located at the top of the letter Incorrect spacing between postal code and province Street/Road/Drive, etc. not typed out The letter was not addressed to a specific person or Human Resources Manager or Search Committee and the the proper salutation was not used Incorrect line spacing You did not sign at the bottom of the letter The word "Enclosure," which indicates that your rsum is attached was not included Inconsistent margins Incorrect font size was used - should be 11-12 point, Arial, Calibri or similar More than 1 page	Cover letter does not follow any format. One or more paragraphs are missing. The letter has been been improperly addressed to an individual and/or the wrong organization.
Reference Page	Saved in MS Word with correct filename and type Contains attractive formatting; balanced on page Include letter head with your contact information, similar to resume and cover letter Contains 2-3 professional references with complete and accurate contact information including name/title/company/full address/phone/e-mail Correct spacing between postal code and province Street/Road/Drive, etc. type out No capitalization, spelling, or grammar errors.	Reference page submitted but with 1-2 errors in any of the following areas: Not saved as an MS Word and/or incorrect file name Formatting needs work and/or not balanced on page Not using letter head with your contact information similar to resume and cover letter Did not include 2-3 professional references with complete and accurate contact information including name/title/company/full address/phone/e-mail and/or included friends or family as references Incorrect spacing between postal code and province Street/Road/Drive, etc. not type out Capitalization, spelling, or grammar errors.	Reference page submitted but with 3 or more errors in any of the following areas: Not saved as an MS Word and/or incorrect file name Formatting needs work and/or not balanced on page Not using letter head with your contact information similar to resume and cover letter Did not include 2-3 professional references with complete and accurate contact information including name/title/company/full address/phone/e-mail and/or included friends or family as references Incorrect spacing between postal code and province Street/Road/Drive, etc. not type out Capitalization, spelling, or grammar errors.	Reference page not submitted OR Copied from elsewhere