rewrite to be comprehensive and well written:COL Jones Sir, I pray your week was productive and fruitful leading to a restful weekend. Reaching out to request your calendar availability for the signing of Mr. Charles Ham's awards and retirement certificates. As you know the ceremony is scheduled off 26MAR at 1300 in the Ordnance Museum and we are eager to send Mr. Ham to a great retirement journey with small but special event. Please let me know the best time to come by your office for the certificate. Thak you and have an amazing weekend ahead