Risk Register Workbook Instructions This template is to be used for identifying risks and creating plans for how to avoid them (negative risks) or how to m managing them throughout the project. The first sheet, titled Risk Register, shows a number of fields to use for gathering the following information about ris Risk ID is some unique value that identifies the risk. Risk Name is a short description of the risk. Risk Description "If this risk occurs, then what impact will it have on the project?" It should be written as an "If, Impact as rated on a very low, low, medium, high, and very high scale. Probability as rated on a very low, low, medium, high, and very high scale. Risk Ranking: Using the risk matrix found on the right on the Risk Register sheet, detemine the color code (risk Positive/Negative: Is this risk a positive risk (an opportunity) or a negative risk? Proactive Response Plan is a detailed plan of what changes will be made to the project, project scope, and/or WB Trigger Event is a description of how you will know if the risk has occurred or is about to occur. Reactive Contingency Plan is the description of what you plan to do if the risk happens. How will you react to th Form P-4 Project Manager: Name (816) XXX-XXXX Form P-4 Project Manager: Name (816) XXX-XXXX Risk Register ID Risk Name Risk Description Impact VH,H,M,L,VL Probability VH,H,M,L,VL Risk Ranking What is the risk color code ? 1 2 3 4 Form P-4 Project Manager: Name (816) XXX-XXXX Positive/Negative Proactive Response Plan Is this a positive or negative What proactively can be attempted to risk from the risk matrix? make the risk happen or prevent it? ID Risk Name Form P-4 Risk Description Impact Probability Risk Ranking Project Manager: Name (816) XXX-XXXX Positive/Negative Proactive Response Plan Trigger Event What do you think will trigger the event? Form P-4 Reactive Contingency Plan What are your backup plans if the risk should occur? Impact Very high High Medium Low Very low Very low Low Medium Probability Risk Matrix Project Manager: Name (816) XXX-XXXX High Very high Trigger Event Form P-4 Reactive Contingency Plan Project Manager: Name (816) XXX-XXXX \fStatement of WorkProject Description and Project Product Statement of Work Memorial Park in Newcastle Indiana has fallen into a state of disrepair. Playground equipment is rusted, bent, and in some cases improvised with methods that are far inferior to the way the manufacturer designed. The three ponds on the south side of the park have become layered in an oily film from runoff crossing over the paved roads instead of through the proper drainage pipes. There is litter, tree branches, excessive leaves, and overgrowth throughout most of the park. Picnic shelters have also degraded to the point of having cracked foundations, poorly repaired support columns, and shingled roofs that are in excess of their usable age. Memorial areas have become overgrown with weeds in place of the beautiful flowers that were originally planted to beautify the memorials. Creek and drainage ways are congested with branches and sticks as well as litter. The only wildlife that frequents the park is ducks and geese. This is mainly because people feed them and they know to stick around. Since Memorial Park's downfall, the amount of people coming to the park has dropped incredibly. Nobody wants to have a picnic in the shelter that is covered in graffiti. They do not want to play on a basketball or tennis court that has weeds growing through cracks in the blacktop they do not want their kids playing on unsafe equipment that could either break, injure, or expose their kids to lead paint. The quiet trail-ways where individuals took walks and enjoyed the serenity and peaceful setting in a world full of chaos have become overgrown with tree limbs and bushes to the point that they cannot be accessed. The park is also become a place for people of ill repute to linger and create mischief. Drug dealers frequent the park for its easy access and lack of police presence. Teenagers hang out and vandalize different areas of the park. And nobody in their right mind would really want anything to do with dealing with such a degraded area. It is our goal to repair and renovate Memorial Park to its former glory. The aspect of creating a safe haven for our children and community members is highly important to the welfare of the community itself. New playground equipment, a park wide clean-up of debris and litter, a thorough cleaning and treatment of the pond and creek areas, and the replacement and repair of shelters and courts on the park grounds are all planned to make Memorial Park as grand as it once was. People deserve to have a safe area to enjoy their time off from working. The project to restore Memorial Park will start with the removal of all park playground equipment, wood shelters, tables, and benches. All materials will be disposed of properly and recycle when possible at the nearest facility. Concrete foundations that are cracked or deteriorating will be removed and disposed of as well. Freestanding grills and fire pits that are rusted and deteriorating will be removed as well as any makeshift fire pits that have been illegally constructed in the park. Substrates where the playgrounds were located will have the gravel/sand removed by machinery to provide a pit for chipped rubber to be substituted as a substrate that the children can play in. The chipped rubber will not deteriorate and will help in keeping weeds from growing through around playground equipment. This will provide a clean slate for the project to get underway. We will acquire our new playground equipment from Kinetic Recreation in McCordsville Indiana. (Kinetic Recreation, 2016) Kinetic Recreation also installs the playground equipment they sell. There are many choices and what types and designs of playground equipment are available to install in the park. A contract will be drawn up with them to warranty the equipment and provide us with any additional playground equipment or add-ons that we deem necessary to the overall project success. Open picnic tables will be hard mounted to freshly-poured concrete slabs. This is so the picnic tables cannot be moved freely about the park and left wherever people would please. All picnic tables will be painted or sealed with polyurethane before they can be considered complete. Benches will be constructed in the same manner. Surroundings for both picnic tables and benches will be rubber mats to eliminate muddying the grass areas around the tables and benches. These rubber mats will be securely attached to the concrete so they cannot be removed. The locations where the shelters were located will have new concrete poured in place along with the building of the structural supports so that the structure itself is anchored into the concrete. After the concrete has set, construction of the shelter will begin. The outside wall-beach structure will be no less than 8 foot. An overhang of 3 feet around the entire structure will be necessary to help protect patrons during a rain event. Gutters will be installed to eliminate washout of the dirt surrounding the structure. This water will be run off into 3' x 3' large stone sections to eliminate soil erosion. The structures will have steel roofs installed in place of shingles due to the fact that the steel roofs will last at least 50+ years as opposed to the 22-30 years that asphalt shingles will last. After the structures are completed, they will all be sealed with a product such as Thompson water seal to help eliminate any type of liquid penetration that can deteriorate wood. New wood structures will not have any type of fireplace due to the hazards it presents to the structure and the park. There will be electricity to include two recessed lights as well as two power outlets. Outlets will be of GFI (ground fault interrupter) variety for safety reasons. New charcoal grills will be installed at each shelter. These grills are to be of the open air/ no lid type and have a perimeter of 8 feet of packed gravel all the way around them. They are to be no closer than 10 feet to the wood structures to eliminate the possibility of fires. There will be a toilet facility at each shelter so patrons will not have to seek out a toilet further away in a separate part of the park. Basketball courts will be resealed and black-topped. New backboards, nets, and rims will be installed. New lines will be painted on the courts with a heavy duty/long-lasting paint. Tennis courts will be sealed and then layered with a cushion and acrylic coating which is one of the industry standards. New lines will be painted and new tennis nets will be installed. The benches surrounding these areas will be replaced and the metal fencing will be painted with a high-grade galvanized paint coating to inhibit rust. Volleyball courts will have the sand removed and disposed of properly and an underlayment will be installed before the new sand is installed. This is to prevent weed and grass growth on the volleyball court. Volleyball nets will be replaced as well. Sections of the park roadways and trail-ways that are blacktop asphalt will be repaired and replaced as necessary. Potholes, washouts, and deterioration have led to many sections needing complete replacement. Heavy equipment will be brought in to replace the sections of asphalt that are in an extreme state of disrepair and it will be up to the hired contractor that specific task to make sure the job was done right. Other sections may just need refinishing and sealing. Sections of washout near the ponds will have concrete reinforcement installed before new asphalt is paved in. There are many parking areas in the park that are gravel. Although gravel is functional, weed growth has made these areas unsightly and they are to be paved with asphalt to provide more stable and aesthetically pleasing parking areas. Walkways and trail-ways throughout the park that are not paved will be layered with small-chipped gravel that will be properly packed. Sections of the trails that are overgrown will be cut back to remove brush, bushes, and tree limbs. Any poison ivy, poison oak, poison sumac, and crawling vines near the trails will be sprayed with a broadleaf weed/vine killer. The small stone bridges that are part of the over-grown walkways will be inspected and repaired if necessary. These are not to be considered loadbearing or structural bridges and we would like to maintain their history due to the fact they were here when the park was constructed. New trees and shrubbery will be planted where trails have been blazed where they were not intended. This is to deter others from doing the same. There are areas in the park that have large flat pieces of limestone at steps. Some of these are leaning excessively from settling or have broken in half. These pieces will be replaced with concrete of the same proportions. Although it will deter from the natural beauty of limestone, having limestone cut to size is not in the budget. We feel that most will be happy to have a safe set of steps to walk on. There are other bridges across larger parts of the creeks that have deteriorated to the point they cannot be saved. In an effort to maintain historical image, the bridges will be rebuilt with fresh mortar and river rock that is retained from the dismantling of the existing bridge. Leftover materials will be disposed of properly. On the north and west sides the park is the Memorial Park golf course. The fence line that separates the Park golf course has areas that need to be repaired as well as brush cut out of them that is further destroying their effectiveness. There are some sections of the border that are completely dependent on the brush and no areas of fence even exist. This will be remedied with the installation new fence areas after brush and debris are cut out. We will hire A & R Wastewater Management to clean out all drain and piping areas in the park. They have the ability to pump and pressure clean these drains so they flow freely. This will keep excess runoff from leaching into the ponds after crossing paved areas. U.S. Aqua Vac, Inc from Chicago (U.S. Aqua Vac, Inc, 2016) will be hired to do the cleanup of the ponds. They perform pond cleaning services all around the nation and come highly recommended. They will be able to remove the unwanted debris, sediments, film, and sludge that are keeping the ponds from being healthy and enjoyable. After this task is complete we will restructure the shorelines around the ponds to inhibit erosion. The worst area is on the west side of the main pond. This is where the runoff has not only leached oil into the water but has also extremely deteriorated the shoreline. Clay and topsoil will be brought in to reconstruct this area and guardrails will be installed to keep people from disrupting this fragile area. After all physical aspects of the ponds rejuvenation have been completed, the ponds will be treated for unwanted algae's because it is unsightly, and zebra mussels because they wreak havoc on the local ecosystems with their explosive growth rates. The northernmost pond will require being dammed from the main pond and drained at least halfway. The north side of this pond is next to the East side playground and has saturated the south side of the playground to the point that it is unusable. In an effort to eliminate this unwanted saturation, the north side of the pond will be dug out to the clay level and new clay will be excavated into the existing pond wall and built up higher. After this is properly completed, a layer of topsoil will be brought in and grass we planted. We will then allow the pond to fill back in and when the proper water level is achieved we will remove the dam. In the northwest corner of the main pond there was a fountain at one time. We are going to reinstall a fountain in this area to bring back the beauty to the sitting area that is around it. A natural stone reinforcement wall will be built around a small section of this corner of the pond. Trees and other small plants growing the edge of this area will be removed to allow proper viewing of the fountain. Guardrails around the pond area are in decent shape, but there are sections that need to be replaced. After replacement of the guardrails and additional guardrails installed were needed, a coat of galvanized coating will be painted onto the guardrails to preserve them further. All painting must be done carefully as to not allow any to leach into the pond. Any bare areas in the park will have grass seed sown and any ruts will be fixed. Different types of shrubbery and trees will be planted throughout the park designated areas. Anything planted must be indigenous to the area as to not disturb the ecosystem. When all of this is complete there will be a park like clean up to remove dead leaves, any remaining tree branches, and a litter that is found. Any trees or shrubbery that interferes with mowing will be trimmed back and hedges around any hard buildings will be pruned and trimmed. Notices will be put in local and area newspapers to announce the reopening of the park. This notice will include a list of renovations done and some teaser pictures to welcome everybody to the parts grand reopening. Specific dates for different park activities will be listed on a more frequent basis in the papers as well. The park headquarters building will host a dedication ceremony to those who completed and contributed to the park project. The headquarters building will also be where patrons can go to rent the picnic shelters as well as fishing permits. The park will reopen on October 31 with a grand reopening party. With the information already in the papers is expected to see a rather large turnout. The last few days leading up to the reopening party will be used to decorate the park and prepare last-minute finalization with local catering companies and some different forms of entertainment. This will help with bring the community together to see the park and its magnificence once again. Families will have a comfortable safe place to gather and children will have safe playground equipment to entertain and exercise themselves on. Project Deliverables Parks have played an important and ever-changing role in American's busy life. In the mid of 1800s, the urban park vision focused on providing natural settings in an urban environment, or considered them as \"pleasure gardens.\" The parks designed by a well known landscape architect Frederick Law Olmsted epitomized this vision. Olmsted's want to create such places for recreation, provide a natural, somewhat pastoral environment where city residents could avoid the hustle and bustle of city life. For the renovation of this park deliverables may include Address: Memorial Park about which we are going to make our project is located at Henry County Memorial Park 2221 N Memorial Dr, New Castle, IN 47362 The Deliverables plan include following elements 1. 2. 3. 4. 5. 6. Park Benches Walking Trail Playground Picnic area Kids Ground Dance floor Park Benches In memorial park of new Castle there are few benches so in renovating this park benches will be erected. As we are well aware that park benches are decorative and useful whether it's outside your business or in a public area. Benches must be selected with main focus on comfort ability of visitors. Benches come in various designs to fit various spaces and needs. Benches will be used by visitors or patrons as a place to sit while they're waiting for someone, or just to relax and enjoy the environment of park. Benches need to be attractive so that they can make a space more inviting and encourage people to congregate there. Benches encourage people to enjoy outdoor scenery with comfortable seat. By Putting those in front of a public lake can provide people an opportunity to enjoy the water views, add them throughout a park so people can sit and reflect in nature, and put one in front of a community sculpture or statue to help visitor's enjoyment. Walking Trail People come in park to walk or run so walking trail is essential for fitness. Trail project goal is to acquire and develop about four miles of the Park Trail to keep people off the road and improving segments. Playgrounds Major issue that needs to be focused while designing a playground is to provide challenging and fun activities with the safety assurance of the children. Techniques for designing and constructing safe play environments that provide age-appropriate challenges and play experiences for children must be consulted from CPSC's Public Playground Safety Handbook. In memorial park play ground will be constructed by following all safety techniques. Picnic Area: We want to renovate the Memorial park so that community can plan their picnic plans. In order to attract public for picnic there must be Kitchen huts Tuck Shops Musical bands Easy transport inside park Kids Ground Kids like Crawling, jumping, swings, slides, climbing on trees in their daily program of park activities. Playgrounds are usually built with the aim of giving the kids a place of undisturbed and secure playing. The little angels can entertain themselves with joy. The kid's playground is also a meeting place for parents as well so it should be designed with great care. In this park This area will be decorated with all the amneties and facilities for little angles.Like used cars,tree stems and train boxes can be used to furnish it hence it will consume a little budget of the project. Dance floor Dancing is the best exercise in this world.it does not keep a person smart rather much active.To serve this purpose dance floor will be constructed to ammuse the public. It will be useful for those people who want to organise a concert in park or any other party plan.It should be Project Objectives Safe Comfortable Temperature concious According to human body needs To ensure the provision of a comprehensive system of public recreation that will include public spaces, natural preserve, cultural areas, playgrounds, parkways, beaches and the access by the public to the beaches, open spaces and other recreational facilities that will be designed to serve the county. The open spaces in the recreation area will ensure that people and visitors diverse needs are gathered for. The county thus will make sure that they provide area wide park and recreation space for all the residents of the county and its visitors. Improving access to parks and recreational facilities in the county. This will be achieved through the improvement of motorized access to the parks and recreation open spaces on its roads and also in the mass transit routes. Ensure the implementation of a comprehensive resource management program that will facilitate the acquisition and site-specific management of all environmentally sensitive lands and coastal areas within the county park that will be consistent with the natural areas management plan. Improvement of communications between stakeholders of the park and visitors. This will ensure that the needs and desires of the people in the county are expressed and further considered in the development and operation of the park system. Promotion of greater outdoor, social and physical activities for families within the county and also the surrounding county. Creation of a safe place for visitors that will enhance the local park in the county and also showcase the uniqueness of the setting. Project Assumptions Park will be accessible and safe to children of all ages when project is completed. We will work on one section of the park at a time so that it is still open to locals who frequent the park. We will be counting on a large group of volunteers to come help clean up the park in order for the construction to be completed in Project Constraints a timely and cost effective manner. Weather conditions will not be a problem or interfere with timeline. All materials will be delivered in a timely manner in order to ensure that they are available when needed. Pond leaking situation will be resolved so that we do not have to close it down. Equipment will be available when needed and will function properly. We will be able to conduct a survey to identify the needs of the people. All permits will be in order as not to delay construction of any areas of the park. Project will bring more business to the park in terms of rentals, which will help maintain the park. Project will be completed within budget so that there are no delays for insufficient funds to complete. There will be no long-term delays everything should be resolved quickly and cost effectively. Wild life will be preserved. We will have enough construction workers hired to complete the job and they will attend their jobs regularly. All of the park will be safe and accessible for everyone. Individuals and corporations that have stake in this project must understand that an immediate return is not going to happen. After a project of this magnitude, it takes time for people to start coming around and spending money and spending time at the park. This makes the investment more of a community investment than it does a quick returns investment. Considering the park is reopening on October 31st , that means that the winter months are going to be very slow and therefore not many people are going to have as much to do with certain aspects of the park. The first project constrained that we may run into is weather. Although we are doing this during a more favorable time of year, rains in the spring may prohibit us from being able to get heavy equipment and an hour wearing need to be able to complete tasks. Unfortunately, the weather in Indiana can change rather suddenly and may cause delays on the project. The amount of money spent on each part of the project may have to be reevaluated and adjusted due to unforeseen demands. If a certain piece of equipment or building material needs to be changed then this could change the overall cost of the project. Accounting for this and our materials estimation can help remedy the situation, but certain circumstances may arise that change what we previously seen. This could be due to a number of factors, but specifically what materials are actually needed after we start the project. Considering we are still in the planning phase we may run into the need for certain materials that were not previously foreseeable. We have absolutely no control over the quality of construction equipment that our contractors use on this project. We also do not have control of their labor forces. All you have to go on is their recommendation and whether or not the contractor has is mind set on the project or not. It is up to the contractor to control his crews and to remedy any type of malfunction with any type of equipment. We cannot and will not pay for damaged equipment during this project. Although this is a city municipality, we still need permits to be able to do any kind of excavating and building. Numerous permits will be needed at different phases of the reconstruction. These can be obtained from the courthouse and must be posted properly. We are bound by EPA regulations to dispose of all materials properly. We are constrained by the fact that we cannot guarantee that the construction contractors nor any other hired enterprise will do the same. We have to be sure that we do not get fined for a situation that they cause. If we cannot get the drainage issue fixed in a timely fashion, then any work we do to the pond areas is going to be advantageous. We have to be sure that all drainage systems are working the way they were intended to ensure that water is not whisked into the ponds in an improper route. We have no control over the wildlife situation at the park when it comes to the ducks and geese. There really is no way to keep them away from construction areas and therefore we have to work around them. Keeping non-project related individuals away from the construction is of great importance, we can do this by using fences and gates, but when nobody is there, that anybody can jump the fence and do as they wish on the areas we're trying to fix. Although we can estimate times on completion, we still have to take into consideration the time that may be needed by the hired companies to complete their tasks. There times may run over what we have allotted. This lends to being another situation where we must be agile and dealing with our timeframe. Inspections by the proper authorities can adjust the amount of time needed to complete tasks as well. We do not always know how long any inspection may take and this can put a hold on major aspects of the project. Exclusions Any supplies that are procured by a subcontractor without a prior written approval from the project manager. Any playground equipment that have been procured by a subcontractor without a prior written approval from the project manager. Any work that will be performed by the subcontractor outside of the defined park and recreational area. Any work performed by the subcontractor which does not provide a documented proof of appropriate licenses, certifications and insurance coverage as required by state and federal laws regarding the implementation of the project. Any playground equipment, which may not meet the safety standards as established by appropriate state or government agency. Hours in which the construction work can be conducted. Acceptance Criteria Whether park has all required facilities? Whether park administration care for the visitors? Whether admin of park cooperate with the suggestions of community Is there a strong system of security? Food sold in park is hygienic? Plants and flowers planted there are safe for human eyes Is there any allergic sign in the atmosphere of park? How to contact with apex managing authority of park? Staff of park is manner able? There is any useful addition in park after renovation? How much importance is given to the community near to the park? Is there required professional for games and exercise? Grass used for grounds is tested? What is quality of services and things used in park? How much people are satisfied? How results of public surveys are considered? How much grant is specified annually for this park? How this grant is used? Is there any need of addition or deletion? Is it comfortable for community to walk in this park? Is there proper lighting and safety system in park? What is public feedback on this park? How much people are unsatisfied from this renovation What is the reason of this un satisfaction? Are there enough resources to utilize? After renovation what is the rush status in park? Survey table: Age Facilities available 4-12 Swings, jumps and kids playground 12-18 Fitness studio, walking track, gym, dancing yes floor 18-25 Fitness studio, walking track, gym, dancing floor, athletic ground 25-35 Fitness studio, walking track, gym, Library 35-40 Fitness studio and track for walk 40-60 Smooth roads, walking tracks Customer Satisfaction The minimum success criteria for the stakeholders would be a complete renovation of the park. The project will be measured by the quality of the work done and the amount of people drawn in to the park after completion. There really is no immediate gratification other than the fact that the stakeholders are providing a safe and enjoyable area for future generations. After completion of the park, the rise in people obtaining fishing licenses and requesting use of shelter facilities will become revenue that was not seen in the park previously. The success of the project will show in the amount of people and organizations that use the park for different events and socialization's. The increase in park use will have an increase in local business's being frequented by not only community members, but out-of-town guests as well. The park is essentially being redesigned to be safer, provide more revenue, and contribute to local businesses. All facilities should be there for visitors like playgrounds library, musical grounds and gyms. Park should be safe from any kind of terrorist danger attack All swings needs to be twice checks for security and safety of kids For this project we will need various construction tools that will be rented as needed Technical Requirements through out the course of the project based on the needs of the contractor. We will be starting with the rental of a mini excavator in order to begin digging out old equipment and preparing the land to be able to install new cement, grass, and new park equipment. We will also need a 40-49hp tractor to be able to load heavy items like old cement that needs to be disposed of. For the landscaping we will need to rent a 4WD tractor used to prepare the land for grass as the construction will ruin a good part of the grass in the park We will need a cement mixer in order to prepare the cement as needed on site. We will also need to rent a cement truck that ready to be spread in order to create large cemented areas. We will also be needing a cement drill in order to break the current cement that is in bad shape into pieces that can be more easily disposed of. Type Name Project Manager Approval APPROVALS Signature Diana Ambriz Date 5/22/2016 Customer or Sponsor Approval Project Charter Mission/ Purpose The purpose of this project is to restore Memorial Park in New Castle, Indiana, which is currently in an extremely deteriorated state due to years of neglect. The mission of this project is to be able to provide an enjoyable and safe park environment for children and adults. Whether it is for someone just to enjoy a walk in the park or even be able to host a wedding, birthday, picnic, or any event. Project Description and Project Product This project will create a safe and enjoyable environment for any community members or out-of-towners to have picnics, events, and other gatherings as well as safe playground equipment for children. The outcome of this project will be new playground equipment, restored shelter facilities, cleanup of pond areas and improvement of degraded walkways. With the proper organization and reputable local contacts, we will be able to complete this project on time. Deliverables from this project will include a safe play area, a wildlife refuge for local park life, shelters for picnics and occasions, an increase in tourists, and a walking trail to keep people off the local roads. Objectives This project is designed to improve a minimally maintenance park and recreational area of Henry County. A proper statement for the overall project would be \"Restoring Memorial Park to its former glory and beyond.\" Five goals required to meet this objective are: 1. Reduce number of injuries from park equipment and facilities that are considered dangerous by modern standards or deteriorating. 2. Monetary gains from fishing licenses as well as park facility rental fees. The ponds located in the park are not contaminated, but are in need of cleaning and chemical treating. 3. An increased number of park users. Park user levels have been decreasing due to deteriorating structures and unsafe equipment. 4. An increase in the quality and quantity of wildlife taking refuge in the park. The wildlife that had been seen in the park years ago has all but disappeared due to litter and excessive invasion of their habitat by wandering parties. Business Need As a community we need this project to be completed as soon as possible to make sure we are providing our kids a place to be in a Project Charter safe and active environment. The park is in very bad shape and we have to make sure we renovate and make this a safe place for our future generations. We need to consider bringing more businesses to our community, which will help us finance for future projects like these. This park will be a very important factor in who will be coming to our community to visit and also bring more financial stability to our community. There are both ethical and financial benefits of renovating this park and it will be a vital part to our future in this community. Milestones The best time to complete this project is to do it during the late spring, summer, and early fall months as we do not want weather conditions to compromise the project. For this reason the project should begin in April and be completed by October. 1. April 3rd -April 21st: remove all playground equipment, wood shelters, and tables and benches to provide a clean slate for construction to start. 2. April 22nd -May 31st: install new playground equipment picnic tables, and benches in the locations they were previously in. Concrete pads will allow the picnic tables to be hard mounted so they cannot be moved. A fresh chipped rubber substrate will be used in place of sand and have appropriate borders. 3. June 1st - June 22nd: Rebuild wood shelters above new concrete foundations. Install picnic tables, and rebuild fireplaces in the shelters. All shelters will have electricity and privy facilities. 4. June 23rd -June 30th: resurface blacktop of basketball court/tennis court and remove sand from volleyball courts and replace with new as well as replacing volleyball netting and basketball nets and backboards. Install benches around basketball and tennis perimeter fences. 5. July 1st -September 1st: all walkways, trails, and roadways will be repaired or replaced as necessary. Overgrown trails will be cut back and reopened with a dedicated path. Areas of washout and potholes will be repaired or replaced as needed. 6. September 2nd - September 15th: cleaning of drainage pipes and the shores of the pond will commence. Water draining over the asphalt drive is leaching oils into the pond water and this must be remedied before we can clean and treat the pond itself. 7. September 15th - October 6th: clean and remove debris Project Charter from pond and creek areas. Use proper materials to absorb oil and film from surface of the waters, remove trash and limbs that can restrict water flow, treat pond water for algae growth and zebra mussels, reinforce shorelines with concrete and wire mesh were necessary. 8. October 7th -October 19th: park wide and around ponds and memorials plant trees and flowers as necessary and trim back tree limbs that may be in the way of grassy areas or roadways. 9. October 19th -October 27th: park wide cleanup and trash removal along with downed limbs and excessive leaf clutter removal. 10. October 28th -October 31st: decorate and prepare for grand reopening of Memorial Park. Budget Estimated Labor $100,000 Estimated Materials $200,000 Estimated Contractors Estimated Equipment and Facilities Estimated Travel Total Estimated Cost User Acceptance Criteria $90,000 $150,000 $25000 $565,000 The minimum success criteria for the stakeholders would be a complete renovation of the park. The project will be measured by the quality of the work done and the amount of people drawn in to the park after completion. There really is no immediate gratification other than the fact that the stakeholders are providing a safe and enjoyable area for future generations. After completion of the park, the rise in people obtaining fishing licenses and requesting use of shelter facilities will become a revenue that was not seen in the park previously. The success of the project will show in the amount of people and organizations that use the park for different events and socialization's. The increase in park use will have an increase in local business's being frequented by not only community members, but out-of- Project Charter town guests as well. The park is essentially being redesigned to be safer, provide more revenue, and contribute to local businesses. High-Level Project Assumptions 1. The project will be completed on time, without any major delays. 2. Stakeholders will not back out if project goes little over budget, we have enough money to cover that 3. Delays by contractors will be minimal at best. 4. All laborers will treat the park and wildlife with respect while doing the necessary repairs and renovations. Keeping the environment clean is a priority. 5. The project will come in right at budget. 6. Park operations will be disrupted as minimally as possible during this project. 7. The park will help reinstate lost wildlife. 8. The park will help bring more business to the community, and also new opportunities. High-Level Project Constraints 1. Some stakeholders may be seeking an immediate return on their investment. 2. Weather is going to be an important factor on phase completions. 3. The amount of money spent on each individual phase may need to be reevaluated to determine where money can be saved and where money needs to be spent. 4. If construction equipment breaks down, we need to know that contractors can get it back up and running in a timely fashion or have some type of backup at the ready. 5. Permits must be obtained for every task being completed. One general permit will not cover all that we have gone on. 6. We are bound by EPA regulations to dispose of all the materials properly. 7. Project can be delayed because of the pond if we cannot get the water-leaking situation resolved quickly. 8. Ducks at pond can become an issue if we cannot keep them under control even with a restricted area during renovations. 9. Visitors need to stay away from construction or else that can cause a safety hazard. Project Charter Exclusions and Boundaries 1. This project pertains only to Memorial Park and is not meant to improve the looks are functions of any of the other parks or recreational areas that are part of Henry County Parks and Recreation. 2. Heavy equipment will not be used on sensitive areas of the ecosystem within the park. 3. Any facilities that are repairable within reason will not be fully replaced. 4. Unsafe playground equipment will not be installed on any play area of the park. 5. The replacement or repair of Fair Board buildings on the park land is not included in this project. It is up to the fair board to repair and replace its own facilities. 6. There is no guarantee expressed or implied that all phases will be completed on time. 7. Estimations of total revenue gained after completion of the park can only be estimates and we cannot give an actual monetary value of how much revenue is going to be expected. 8. The soccer fields on the south end of the park are not considered part of the main park and therefore not considered in this project. Major Risks 1. 2. 3. 4. 5. 6. Stakeholders backing out of the project. Disruption of local ecosystems. Delay of equipment and materials. Delays on behalf of contractors. Delays due to the weather. Funds not being available for immediate payments when necessary. 7. Construction equipment breakdown or lack of necessary equipment. 8. Possibility of permits not being posted properly. KEY STAKEHOLDERS Project Manager The project manager will have complete control of this project. The Project Charter Authority Level Project Core Team Subject Matter Experts (SMEs) (What resources will you need with special expertise?) project manager will be reporting a weekly summary of this project to the project core team on the progress of the renovations. If any discrepancies arise, the project core team will take necessary actions to rectify said discrepancies into a more viable solution. Adewunmi, Ahmed, Allen, Ambriz Construction, permits, equipment, materials, and labor costs. What other required permits. What EPA rules stand. Ect. Type Name Project Manager Approval APPROVALS Signature S.A. Allen Customer/Sponsor Approval Date 11 May 2016