Running head: PROJECT PLANNING AND MANAGEMENT Project planning and management Name Institution 1 PROJECT PLANNING AND MANAGEMENT 2 Project planning and management Introduction The planning process usually consists of all the process performed to establish total effort, defining the objectives and developing the necessary action that needs to be undertaken to achieve the desired result or the goal set. It is always required for the success of any total project planning should be done to achieve the target. The process of project plan Step: goal project formulation For any successful project to be undertaken this is the most import stage. The step involves setting up bright things to achieve in the process; also, it means identifying key stakeholders in the project as this will lead to avoidance of duplication of duties. Stakeholders can be the sponsor, customers, project manager among others. Also, it requires understanding the role of each stakeholder and finally setting the goals to achieve. Step2: project deliverables The second step involved using the set goal to have an insight on how to deliver these aims. Also, these step involved setting time to address these goals; these time should not be particular as it will only act as vision time, not the actual time which will be determined in the third step of the project. Step3: project schedule At the step, it will involve creating a list of tasks that can be done for deliverable identified in the second phase. In fact, it is necessary to determine the following: effort required each day, the resources needed e.g. human labor. Also, one requires setting the actual deliverance time for each goal. PROJECT PLANNING AND MANAGEMENT 3 Step4: supporting plans Involves creating programs which act as part of the planning process including: Communication method creates a mechanism where each step of the project will be defectively be communicated and informed as necessary. Risk management plan these entities caution creation, evacuation strategies in case of an accident and another mechanism to enhance safety. Also, increase in budget how to handle it and deadline elapsing. Human resource plan commonly referred to persons working on the project Elaboration of the project plan Project strategy and business case The phase involves defining the overall business requirement and approaches or methodologies required to be applied at each project plan step. Also, one must show she/he can achieve the goal within the time limit and the required budget. Preparations All the necessary instruments are gathered and also human power is centralized. Expert in the flow is also considered so as total achieve maximum success. Design The stage starts by placing project deliverables by the use of project business case and initial project documents and also work with the relevant stakeholders. Development and testing For the market testing and achieving consumers' tastes and preferences, the company starts developing a small product which can be used as taste in the market. Also, customers, views are collected and used to develop better products. PROJECT PLANNING AND MANAGEMENT 4 Training and business readiness To gain a big market share the company will have to train the staff and also clearly show them the target market they are aiming. In fact, this will help them to have the required marketing and production strategies. Support and benefits realization For any project to be undertaken benefits must always outweigh the disadvantages and hence the project must efficiently monitor through the various mechanisms set aside. Likewise, for the development and market always provide the required support function e.g. staff transportation. The project management plan The process has the following steps. Phase management Phase management makes sure that the necessary facilities are well facilitated to satisfy all the stakeholders and also ensure the smooth project delivery and the project is reached within the appropriate time. Planning In any successful venture and project, development planning is the most significant step that a manager can undertake. In line with success plan always for every phase that the project will undergo (Turner, 2014). Control Always manage the scope, cost, and time. Also, all risks must be in the similar case being calculated, and the necessary precaution is done to the maximum benefits. Create a reporting strategy PROJECT PLANNING AND MANAGEMENT 5 Team management People will always respect and try to achieve what they have been informed and shown about thus project managers should forever ensure that they led by example and also ensure the team is always working for the purpose. Communication World best project to have ever been achieved where those that people effectively communicated the reason behind that particular project development. In fact, the manager who effectively communicates has more chances of success than those who do not communicate. Procurement Always purchase what is wanted. Cheap is always expensive the purchasing department should ensure they obtain quality that will last for more days. Integration The project is the functionality of many people and for the success of any organizational project always try to integrate top management with the juniors this will create an atmosphere necessary for the project to be accomplished (Kerzner, 2013). Scenario Comfort baby Diaper Company limited Introduction and background information Comfort baby diaper is an African based company aimed at providing the best diaper which will ensure maximum child hygiene and also provides long baby sleeping hours. The company aims at providing this comfort by using unique fiber. The company will also start cost effective policy where many will afford the product. The company is located in Ghana Project management PROJECT PLANNING AND MANAGEMENT 6 The company will be sponsored by the African bank with the Directorate team comprising of: Project movement: Peter Mark Change management: Brian Dickson Architecture: Thomas Chan Test experts: Per Kroll and James Martinson Project practices and measurement The company will develop the diaper and organize a public meeting where they will give mothers with the young infant the diapers as a test procedure. The test experts will collect necessary information from the mother after one month of use. The expert will analysis the information and gives the go-ahead to the company Project milestones and objectives To produce the best diaper with an outlook of world market and also to be African number one production company To ensure African infant are protected with a healthy diaper and also have a stress free life. To market Africa on global scale Control and government regulations The company will comply with all the setup government rules and regulation this will include quality control and test for any effect. Also, to restricting unethical business procedures, the company will have an audit committee comprising no -members and government auditor. Also, all taxes will be paid when due. Marketing and branding PROJECT PLANNING AND MANAGEMENT The company will use BBC as it official marketing television company. Also, it will collaborate will local television. Branding will be purely be based on the company's marketing director 7 PROJECT PLANNING AND MANAGEMENT References Shtub, A., Bard, J. F., & Globerson, S. (2005). Project management: Processes, methodologies, and economics. Kerzner, H. R. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons. Turner, J. R. (Ed.). (2014). Gower handbook of project management. Gower Publishing, Ltd.. 8 1 Running head: Project Charter Project Charter 2 PROJECT CHARTER Project Charter Project charter A project charter is description of what the project is and how the project will also be approached had the list of the stakeholders who will be involved. It is necessary for project management and planning. The project title It is important to name the project with the best name which will summarize the whole process and also give the best vision. Proper description title will allow others to view quickly and select the projected based on the keywords and phrases(Garton, & McCulloch, 2012). Black belt It is the personal leading the process of improving the project. It is important to identify the project leader so the management can know who is leading the efforts. Mentor/master black belt It is the identification of resource that the head can lean on in the case of issues or question which may arise from the project. Success of a project ensures that when a helping hand needs it is there for use Project start date The actual date that this particular project will start should be clearly stated and documented in the project record books. It will help set up the momentum of the project. 3 PROJECT CHARTER Anticipate project end date The date is usually established by the mentors or the masters. In fact, this will provide the leaders and the team with adequate time to complete the project and give the business conditions Cost of poor quality If employees use excess hours in performing manual and redundant activities, then this should be well documented, and violation and fines should be introduced. Process importance and problems Emphasis includes the necessary process which should be undertaken to ensure the smooth running of the project and completion. The process problem is the project phases which should be eliminated at all the cost as they might lower the project quality(Gijo, & Scaria 2014). Project startup and goals it will address what need to be achieved and how all the processes will follow each other for maximum utility. Process measurement For the success of a project analysis of all the process will be necessary as it will show how the process has taken place and whether they reach the required standards Team members 4 PROJECT CHARTER There is a need to compile all the members who will be necessary to undertake the project and ensure maximum success within the whole project. 5 PROJECT CHARTER References Shtub, A., Bard, J. F., & Globerson, S. (2005). Project management: Processes, methodologies, and economics. Garton, C., & McCulloch, E. (2012). Fundamentals of Technology Project Management. MC Press, LLC. Gijo, E. V., & Scaria, J. (2014). Process improvement through Six Sigma with Beta correction: a case study of manufacturing company. The International Journal of Advanced Manufacturing Technology, 71(1-4), 717-730. Scope Management System Scope Management System Introduction Project Scope Management involves the processes needed in the project ensuring that all the work required is the only one included to complete the project successfully. It focuses on determining and controlling what is or is not included in the project. (Newton .R. 2007) Project Scope Product scope may simply refer to features and functions that are to be included in a product or service. Project scope refers to the work that must be done in order to deliver a product with the specified features and functions. Project Scope Management Processes Goal project formulation- it is the most critical stage in project planning entailing setting up of goals. Project deliverable- this is second stage for utilization of the set goals in considering of time and resources to accomplish the aim. 1|Page Project schedule- requires the setting up of the exact time for delivering each goal that has been set. Supporting plans- consist of the programs formulation including communication, risk management and human Project Turnaround timeresource. and approvals needed A risk is any form of threat that poses a challenge for the execution to the project as planned. To manage and mitigate risks, you first need to identify them, assess the likelihood of them happening and estimate the impact they might have on your project. This is an integral part of project management through identification and consideration of risks that will result into a successful delivery of change. (Knapp, B.W. 2010) Good project management aims to manage the exposure of the project to risk by driving action to improve control of uncertainty and take steps to reduce the chance of failing to achieve the stated objectives. The project manager is responsible for routinely review their exposure to risk and the steps being taken to manage it. The Project Board should be actively engaged in the risk management process to ensure that risks are identified by members of the project team. In small projects, risk management may be an informal process. The Project Manager may simply record the risks and proposed actions as part of the Project Initiation Document and as part of subsequent reports to the Project Board for approval. In medium size projects a basic Risk Log should be established to aid the recording, management, tracking and communication of risks and mitigating actions. In large projects, it is important to conduct a risk workshop involving key stakeholders during initiation of the project. The outcome of the meeting is the establishment of the full Risk Log to be maintained throughout the existence of the project. 2|Page Change request forms. Change requests may occur in the form of oral or written, direct or indirect, externally or internally initiated, and legally mandated or optional. Changes may result to expanding the scope or may allow shrinking it. Change Management Request Form Change request description Change Request No #33023 Project: Comfort Baby Diapers Requested by: Thomas Chan Date: Location: Ghana Telephone: 20th October 2010 Description of change: Starting of the cost effective policy. Change needed by: Comfort Baby Diapers Ltd Ghana Reason for the change: Changes of the pr Requestor sign off: Thomas Chan Approval of request: Peter Mark Change Impact Evaluation Change Type Application Marketing strategy Comfort Light in weight New look Easy to use Cost friendly Urgent Change priority High Medium Low Environment impacted Staff required 3|Page Healthy diapers Marketers Minor Change impact Medium Major Change Approval or Rejection Change request status Accepted Rejected Comments: (By the Change Manager) Change scheduled date 10th January 2011 Implementation assigned : Per Kroll and James Martinson to (names) Change committee control Sign off: Brian Dickson Change Implementation Staging test results: Per Kroll and James Martinson Implementation test results: Positive Date of implementation 15th January 2011 Implementer sign off Peter Mark Date: 20th November 2010 Change Management Log ID Current status Open Working progress Closed Precedence Critical High Low Change request description Assigned to owner African Bank Comfort Diaper Company Healthy to use. Expected Outcome The best diaper in Africa. Rise required YES 4|Page Action steps To be African number one diaper producing company. Impact Review To market Africa on a global scale. Change request type Cost effective baby diapers. Date Identified 26th November 2013 Associates Name African Bank Entered by Thomas Chan Actual Declaration Final Declaration and Justification Project Close out Phase During this phase all the project activities and al the deliverables completed and finalized respectively. The sponsor, African Bank, reviews the project and the tests are done to completion ensuring that the set aims were accomplished. Project documentation, obtaining deliverable sign off, customer satisfaction assessment, capturing lessons learned, debriefing team members and completing team evaluation are responsibilities assigned to the project manager. This phase requirements are project schedule, quality checklist, all project documentation as well as sign offs. The outcome of this phase include project sign off, project evaluation, customer satisfaction survey, lessons learned, post implementation review, delivery of final documentation and performance evaluation. Procedures 5|Page Administrative Closure - This includes carrying out all the paper work and is conducted by the project manager. Survey the Project Participants - Receive feedback from the project participants are critical to ensure and measure the success or failure of the project through using the Feedback Form. Conduct Post Implementation Review- Post implementation meetings also referred to as case study documentation which is important to capture the lessons learned to help steer future projects from challenges. Develop Lessons Learned- A lesson can be learned from every project, even if the project is a failure. Send Documentation to Repository- Once the administrative closure has been conducted by the project manager and developed, the lessons learned from the project should be sent to the repository for future reference, when needed. Hold Project Celebration - Once the project has been deemed successful the PM should have a celebration. It would be great for the entire team to have an opportunity to participate in planning the event if they choose so. REFERENCES Knapp, B.W. (2010) Essential Project Management Templates, Project Management Excellence Centre Inc. 6|Page Larson, E.W. and Gray, C.F. (2010), Project Management: Managerial Process, 5th edn, McGraw-Hill Higher Ed. Newton, R (2007), Project Management Step by Step- How to plan and Manage a Highly Successful Project, Pearson Business. Shtub, A., Bard, J. F., & Globerson, S. (2005). Project management: Processes, methodologies, and economics. 7|Page