Scenario Every 4 years the world gathers to participate in and spectate the Olympic Games. The planning and execution required for the games is at the highest level. There is little to no room for error, due to the world stage and all eyes focused on the spectacle of the games. The next Olympic Games will be taking place in Paris. Planning for how the games will be delivered plus the construction of key locations and transport links is well underway. You are a Project Manager who is working for a project management consultancy that has won the contract to construct a new main Olympic gymnasium and a number of hotels that will be repurposed after the games. You have been assigned as the Project Manager that will oversee the Gymnasium Project and the development and launch of one of the new hotels - "Hotel024'. Architect drawings are complete and agreed for both developments. The Office of the Mayor of Paris has raised some issues around access. Transport Officials are not happy with some of the proposed site locations and have drafted a report containing their concerns and recommendations. After the Olympics, the gymnasium will serve local schools and there will be a push on developing grassroots gymnastics. The facilities need to consider child friendly fittings and fixtures to accommodate school aged children. France's Sports and Education Minister is planning a press conference and visit to the gymnasium site some time in Q4 this year. It will be a high profile event with press and politicians from across the country in attendance. The project management consultancy you work for is a new company, although it has been established for around 8 years, it has not got a great deal of experience working on major developments such as these. They have won the contract based on the quality of previous developments and expert knowledge of building regulations and requirements in the Paris area. There is a team in place to deliver the contract, you are a part of this team, however, more team members are needed in certain skill sets. Currently, the team is low on Building Surveyors in particular. Alongside working as part of the consultancy team, you are working closely with the Olympics International Olympics Committee (IOC) - Central Programme Team. This team is based in Paris, with satellite project offices in various countries. These satellite offices feed into the central programme team with updates on project status and budget. It is currently Q2 of the current year. Both projects started last year and you are now part way through their timeline. You are working at 100% of your time across both projects with no capacity to take on any further projects. You have recently received the following emails and information. To: "You" CC: From: "Operations Manager" Subject: Bad News Hi (Your Name), I'll get straight to the point - the Site Manager has handed in their notice as they have received an offer to work on a new development in Dubai. It is a more lucrative role for them. They have been critical to the project as they know the location very well, they have lived and worked in Paris in site management for many years. Without them the site is going to become a mess, very quickly! I don't know what to do, this role will need replacing ASAP. Do we have any budget to recruit a contractor quickly, rather than go through a lengthy recruitment process for a more permanent replacement? Can we meet to discuss please... The Site Manager has also let me know that the building contractors are threatening a strike over pay and conditions. The contractors are a local firm based in France. I know that our in-house legal team does not have overseas trade union experience. I also need to discuss the plan for the external aspects of the gymnasium with you. There is not enough time to import the trees from Japan that were going to surround the gymnasium, shipping issues have reduced the time available. I know that the Programme Sponsor is keen on receiving the trees from Japan, due to the link with the Tokyo Olympics. We need to agree a Plan B so that I can find an alternative supplier and place an order. The gym equipment being purchased from the UK, US and a manufacturer in North Africa was on track for delivery, however, Brexit has introduced some import/export challenges. The same equipment is available from a supplier in Australia at less cost but additional time frame. Lots for us to discuss - sorry to flood you with problems! Regards, Operations Manager carained Project Toan Issource Badiget 42) BUDGET Review the combined budget for the project team. Based on what you know, what else may need to be included in the budget? Do you need to use the contingency for anything? Where else could you get funding from to increase the budget