SCENARIO

With the project deadline coming in just a couple of hours, Amelia is now at the final stages of her task. She now needs to communicate with her manager in order to finish her project. However, due to time pressure, she was only able to notify her manager much later than recommended. She sent an email to and prepared quickly for the face-to-face-meeting.

Once the meeting started, Amelia started as she presented her work well as she speaks at a calm and steady rate. However, the manager continuously thinks of a response and kept interrupting by asking question after question, and not letting her finish. Her speaking had become evidently too fast for a moment, but she was able to quickly recover. Her usual sturdy posterior proved her confidence. She was obviously in a controlled state as her body movements while presenting are natural and relaxed; slightly affected as the manager was distracted by a few phone calls. Her facial expressions and body language have now given way for the manager to understand the status of the situation, as it shows she is clearly focused and determined to finish her presentation without even saying a word.

The manager was convinced, cuts the phone calls, and took the meeting more seriously.

Answer the following questions based on the scenario above.

a) What are the verbal communication used?

b) What are the non-verbal communication skills observed?

c) What are the receiving feedback mistakes observed from the manager?

SCENARIO

Polygon Manufacturing is now having its semi-quarterly budget review as a means for the production team to raise inefficiencies or concerns with its stakeholders. The production manager was quick to detect several objectives during the review.

The company has been consistently performing well in consideration of its planned value (PV). The company allocated a budget of $100,000 with the hopes to cover production costs.

Based on current data, the earned value (EV) stands at $75,000, meaning that the project is 75% complete. Considering these figures, the rest of the team agrees that the actual cost of the project can still exceed the planned value. The unforeseen rise in production costs, along with management practices contributed to additional expenses. Utility expenses have also significantly increased, prompting immediate action. The actual cost (AC) was estimated be currently at $85,000.

To reduce costs or deliver the project below the planned value; the project management instigated a budget adjustment process. It has been concluded from company records and reports that there is a need for correction. Because of increased expenses of production materials and cost, it was confirmed that the approved budget was estimated to low and needs urgent approval for the change.

After the process, crucial budget adjustments were made. This resulted in improved cost management, accurate project expenditures, timelines, and alignment to the scope of the project plan.

Answer the following questions based on the scenario above.

a) What are the Earned value management (EVM) monitors used?

b) What are budget management process was used?

c) What is the importance of developing cost management strategies and processes?

Qus3) Briefly explain the importance on a project of each of the following.

a. Implementing processes for improving individual performance.

b. Implementing processes for improving overall project effectiveness.

Qus4) Explain why it is important to assist in reviewing the final project outcomes, budget, and costs.