Scope Statement Scope Statement John and Michelle Wedding Party Table of Contents 1. EXECUTIVE SUMMARY......................................................................................................................................................3 2. BUSINESS OBJECTIVE.........................................................................................................................................................4 !UNEXPECTED END OF FORMULA 2.2. PRODUCT DESCRIPTION.....................................................................................................................................................4 2.3. DELIVERABLES..................................................................................................................................................................5 2.4. PRODUCT ACCEPTANCE CRITERIA.....................................................................................................................................5 2.5. PROJECT CONSTRAINS.......................................................................................................................................................5 2.6. PROJECT ASSUMPTIONS.....................................................................................................................................................5 3.1. WHAT'S OUT......................................................................................................................................................................6 4. HIGH-LEVEL WBS.................................................................................................................................................................7 5. RISKS........................................................................................................................................................................................8 6. PROJECT ESTIMATES..........................................................................................................................................................9 6.1. 6.2. 6.3. 7. HIGH-LEVEL BUDGET.........................................................................................................................................................9 STAKEHOLDERS..................................................................................................................................................................9 PROJECT RESOURCES.........................................................................................................................................................9 AUTHORIZATION................................................................................................................................................................10 7.1. DOCUMENT VERSION.......................................................................................................................................................10 8.References..........................................................................................................................................11 2 3 1. EXECUTIVE SUMMARY John and Michelle are going to get married. They met in college and were meeting for last 4 years. After graduation from college, they got engaged. Currently they are planning their wedding party. Taking into account, that they have no job and only small amount of savings, John's grandmother will support them with funds. Michelle discussed the approximate costs of wedding party with her sister, who got married last year, and figured out that they need at least 45 000 CAD. In case of any unpredicted circumstances John is able to provide additional funding of 3 000 CAD. They will invite 200 people to their wedding party. The young couple decided to host a party this winter, 19 th Dec 2015. They want to begin preparations in advance, because it is complicated to book a church and a restaurant for the same day. The local wedding agency \"Super Wed.\" will undertake the preparation of their wedding party. 4 2. BUSINESS OBJECTIVE 5 1.1. Business Need/Opportunity/Objectives Plan and execute John's and Michelle's wedding party without delays. Follow the scope and requirements provided by young couple Do not overrun the budget Keep guests and clients satisfied during the party. Organize whoop-up party next day after wedding Organize honeymoon trip 6 1.2. Product Description Super Wed. company will organize wedding for John and Michelle. Project team will be responsible for all phases from planning till closeout. The bride wants a classic, white, long dress. The groom will wear classic suit with tie. All ceremonies and party must take place during one day, 19 th of December. Church at the morning 11:00 AM, and wedding party at 6:00 PM. Wedding rings should be made of gold without diamonds, but classic and elegant. Wedding cake should be 3-tier round fondant with flowers, big enough for 200 guests. Our team will rent a reception for party. Food and drinks will be served using buffet option. We will also rent a car for young couple. Reception, church and car will be decorated by natural flowers. Super Wed is working in cooperation with 5 photographers, and couple will review their portfolios before pick up one. John and Michelle will also pick up one band from the list of proposed bands which will play at the evening 19th Dec. Next day after party, 20th of December, the young couple will leave town for 10 days' honeymoon in Hawaii's. In addition, next day after wedding, a whoop-up party for friends and close relatives will be organized in another place. All questions must be resolved without involvement of project Sponsor. John and Michelle will be contacted by project team directly. 7 1.3. Deliverables Wedding ceremony in church Reception with food and drinks Required elements purchased Honeymoon leave, next day after 19th of Dec. Photos available after honeymoon, 31th of Dec. Next day party for friends, 20th Dec. 8 1.4. Product Acceptance Criteria Timelines are followed carefully No budget overruns Positive feedbacks from project Sponsor, guests, couple and family Project requirements are met Project risks and constraints managed successfully 9 1.5. Project Constraints 45 000 CAD budget + 3 000 CAD contingency reserve = 48 000 CAD Wedding party 19th of December Honeymoon begins 20st of December, it's costs are included into overall budget Church ceremony the same day as wedding party Project Sponsor is not involved, at all. 10 1.6. Project Assumptions We assume that church and reception will be available for 19th of December. Weather will be supportive: no wind, no snow and not too frosty Band and photographer will be available Invitations, rings and cake will be delivered in time No problems with wedding car, as well as with bride's dress and groom's suit. 11 3. SCOPE STATEMENT The main purpose of this project is to organize the wedding party and honeymoon for Sponsor's grandson John, who is going to get married with Michelle on December 19th. The young couple has sufficient budget and wants to organize their wedding in classical style and invite 200 guests. Local wedding agency Super Wed. will take care about preparation of wedding party, honeymoon and whoop-up party for friends and close relatives. There are few mandatory objectives regarding wedding preparations: wedding party must be conducted 19th of Dec, next day couple must leave for their honeymoon trip, on 20th of Dec the whoop-up party must be conducted and wedding pictures should be ready before their arrival after honeymoon on 31th of Dec. Wedding dress for bride and suit for groom will be provided 2 days before wedding. Rings will be delivered to groom's place 2 days before 19th of Dec. Hair dresser and make-up professional will work with bride at the morning 19 Dec, before arrival of photographer. The photographer will be working with young couple from early morning, 9:00 AM. Transportation will be provided; car, church and wedding reception will be decorated with natural flowers by Super Wed professionals at the morning 19th Dec. Groomsmen and bridesmaids will arrive to groom's and bride's place at 9:00 AM. Using wedding car, the groom with groomsmen will arrive to bride's place at 10:00 AM. The official wedding day will begin with wedding ceremony in Church at 11:00 AM After wedding ceremony, the young couple will have a photo session at different city places. Cake will be delivered to the restaurant at 3:00 PM. John and Michelle will arrive to their wedding party at 6:00 PM. The sequence of wedding speeches will be managed by Super Wed. agency. The music band will be paying till 11:00 PM. After wedding party, John and Michelle will spend one night in hotel Plaza and next day they will leave for their honeymoon. Upon their arrival, their wedding photos will be available for review. 12 1.7. What's out Transportation for guests will not be provided Dresses and suits for bridesmaids and groomsmen will not be provided The videographer will not be hired The engagement party will not be conducted 13 4. HIGH-LEVEL WBS Guest list Marriage license and ceremony fee. Design of invitations Ordering: dress, suit, flowers, rings, cake. Renting and booking: two perceptions, church, car, hotel room Hiring: photographer, music band Honeymoon planning 14 5. RISKS Risk Bad weather Delays with dress, flowers or rings Reception and church can't be booked for the same day Photographer or music band is unavailable Wedding Car is broken Budget overrun Mitigation Plan Weather forecast will be evaluated. In case of bad weather, the photo session will be conducted in in-door places. Additional warm clothes for bride and groom will be ordered. Dress, rings and flowers should be ordered 1 moth before planned wedding date. Follow up 2 weeks before wedding. Control delivery of rings and dress. Book a church and two receptions for wedding and whoop-up party right after signing the contract. Manage time of ceremony and wedding party to be conducted at the same day. Change church or reception in case of occupied for 19 Dec. Hire photographer and music band in advance. Negotiate dates and places. Have one more photographer and music DJ ready to replace if any issues Request service testing of wedding car 1 week before wedding. Control budget on weekly basis. Approve expenses which were negotiated with couple and described in Scope Statement 15 Name Project Assistant Project Coordinator Project Coordinator Project Assistant Project Assistant Project Manager 6. PROJECT ESTIMATES 16 1.8. High-level budget High-level budget is $45 000 + $3 000 of John's saving as a contingency reserve which can be used to cover honeymoon expenses. This budget will be enough to cover project management expenses (10% profit), receptions and church rentals, hiring photographer and music band. 17 1.9. Stakeholders Name Christine Newton Yuriy Voznyak Susan Johnson Sophie Jackson John and Michelle Priest Restaurant Manager and stuff Jackie Instrumental Sound Wedding Memories Guests Role Project Sponsor: provide funds Project Manager: approve expenses and project plan Project Coordinator: coordinates main activities Project Assistant: coordinates minor activities Couple: from the proposed list select rings, dress, wedding car, church, receptions, invitation design, photographer, music band, honeymoon place. Church: conduct wedding ceremony Receptions: provide food, drinks and catering services Photographer: take a pictures during wedding, edit pictures till 31th of Dec Music band: provide entertainment for guests Travel agency: organize honeymoon trip Partying and speeches 18 1.10. Name Project Sponsor Project Manager Project Coordinator Project Assistant Project Resources Role Funding grandson's wedding. No other responsibilities Managing the Project during all phases. Approving and control budget, managing scope, resolving conflicts, leading the team, signs the contracts Coordinates project processes, controls the schedule and scope, communicates with the couple, risk management, suggests the couple regarding dress, rings, receptions and other necessary attributes Responsible for minor tasks, assists coordinator. Communicate with stakeholders, other then couple. 19 7. AUTHORIZATION Authorized by: Yuriy Voznyak Date: 16 November 2015 Signature: _________Y.Voznyak___________________________________ 20 1.11. Ver # 1.0 Document Version Date 16 Nov Prepared by: Name Scope Statement Description Creation Yuriy Voznyak Tel. No: Cell: Email ID: References: Newton, C. (2015). Week 9 Scope MGMT [PowerPoint Slides]. Retrieved November 16, 2015 from https://www.fanshaweonline.ca/d2l/le/content/698627/viewContent/4031892/View Newton, C. (2015). Scope Statement Template. Retrieved November 16, https://www.fanshaweonline.ca/d2l/le/content/698627/viewContent/4021597/View 21 2015 from Newton, C. (2015). Week 9 Wedding Scope Baseline. Retrieved November 14, 2015 from https://www.fanshaweonline.ca/d2l/le/content/698627/viewContent/4031886/View The Budget Spreadsheet (2014, May). The Wedding Ring Website, Community & Magazine. Retrieved November 15, 2015 from http://www.theweddingring.ca/budgeting-kitchener-weddings/budgetspreadsheet-breaking-down-costs-item-by-item 22