Consider outsourcing the design and/or implementation of Rail Maintenance Facility. (make or buy) qualitative your team is not available etc. so document the why for buy.

Document your formal project procurement process, including your RFP or RFQ

a) SOW

b) Technical specification or engineering drawing

c) Any special requirement like bonding requirements or names of key seller individuals and their bios

d) Procedure for responding

e) Contract type

f) Preliminary schedule

g) Quality and risk requirements

h) Possibility of alternate method proposed by the seller

i) Due date and time, location to submit, number of copies, format, expiration date

j) Any other special requirements to be imposed to the seller (e.g. business 6 requirements)

k) Signature page

l) Ethics process & review 

m) Ethics audit process 1.3 Evaluation, Proposals & Recommendations

a) Draft a Proposal Evaluation procedure indicating the Evaluation Committee and Evaluation Criteria.

b) Draft at least 3 Vendor Proposals. There is no requirement for the format and content of proposals

c) Simulate the evaluation process and make a suggestion for management approval