The eight key budget documents that should be published and

made available to the public

The IMF, World Bank and organizations like the International Budget Partnership (IBP)

acknowledge that there are eight essential documents that all governments should publish

at different points of the budget cycle. The eight documents should be made available to

the public in a timely manner, and electronic copies should be available on MOFs website

or a relevant government agencys website.

According to international finance organizations and IBP, GOG should publish the following

documents during budget formulation:

1. Pre-budget Statement which is prepared by MOF and includes macroeconomic

assumptions like expenditure estimates, revenue estimates, projected debt

requirements and broad sector allocations. These assumptions form the

macroeconomic framework that is used to determine sector ceilings.

2. Executives Budget Proposal which is prepared by MOF with inputs from MDAs and

entails aligning policy and program priorities with resource allocations for all MDAs

and agencies for the upcoming fiscal year.

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During the budget approval stage of the budget cycle, GOG should publish the following

documents:

3. Enacted Budget which is prepared by MOF (BPPU). It authorizes MDAs to implement

their programs and activities. The Enacted Budget is issued by Parliament after it

approves the budget proposals submitted by MDAs.

During the budget implementation stage of the budget cycle, GOG should publish the

following documents:

4. In-year Reports which are prepared by MDAs and MOF (BIU, PEMU, NTRU) and

include information on actual expenditure compared to projections, revenue

collected compared to projections, and debt incurred during the current fiscal year.

In-year Reports are generated monthly, quarterly or as needed.

5. Mid-year Review which are prepared by MDAs and MOF (BIU, PEMU, NTRU) and

summarize the first six months of the budgets performance and re-evaluates

macroeconomic assumptions that were used to set sector ceilings and, if necessary,

revises allocations for the remainder of the fiscal year.

6. Citizens Budget which is prepared by MOF (BPPU, BIU), and is a condensed version

of the budget that was passed by Parliament. It is a guide for the public and it

explains the budget in less technical terms than other documents that present the

budget. It includes a broad review of the macroeconomic indicators that were used

to determine sector ceilings. It also includes aggregate figures for actual expenditure

and revenue figures from the previous fiscal year, and projected expenditure and

revenue for the current fiscal year.

During the budget monitoring and evaluating stage of the budget cycle, GOG should publish

the following documents:

7. Year-end Report which shows the position of GOGs accounts after the close of the

fiscal year. It should also include an evaluation off the progress made towards

achieving the goals and objectives of the NMTDPF. This is prepared by MOF with

assistance from GAS, GRA and GSS.

8. Audit Reports which are prepared by GAS and evaluate the GOGs financial

performance and non-financial performance.

In addition to the eight reports or budget documents listed above, each MDA and

governance institution should publish an annual corporate plan and annual report. The

corporate plan aligns a MDAs planning and budgeting by explaining how internal

management systems and organization functions and mandates will help achieve MTDP and

program objectives in any given fiscal year. The annual report will be similar to the Year-end

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Report discussed above, however it will explain a MDAs performance compared to what

the MDA expected to achieve in MTDP and corporate plan.