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The eight key budget documents that should be published and made available to the public The IMF, World Bank and organizations like the International Budget
The eight key budget documents that should be published and
made available to the public
The IMF, World Bank and organizations like the International Budget Partnership (IBP)
acknowledge that there are eight essential documents that all governments should publish
at different points of the budget cycle. The eight documents should be made available to
the public in a timely manner, and electronic copies should be available on MOFs website
or a relevant government agencys website.
According to international finance organizations and IBP, GOG should publish the following
documents during budget formulation:
1. Pre-budget Statement which is prepared by MOF and includes macroeconomic
assumptions like expenditure estimates, revenue estimates, projected debt
requirements and broad sector allocations. These assumptions form the
macroeconomic framework that is used to determine sector ceilings.
2. Executives Budget Proposal which is prepared by MOF with inputs from MDAs and
entails aligning policy and program priorities with resource allocations for all MDAs
and agencies for the upcoming fiscal year.
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During the budget approval stage of the budget cycle, GOG should publish the following
documents:
3. Enacted Budget which is prepared by MOF (BPPU). It authorizes MDAs to implement
their programs and activities. The Enacted Budget is issued by Parliament after it
approves the budget proposals submitted by MDAs.
During the budget implementation stage of the budget cycle, GOG should publish the
following documents:
4. In-year Reports which are prepared by MDAs and MOF (BIU, PEMU, NTRU) and
include information on actual expenditure compared to projections, revenue
collected compared to projections, and debt incurred during the current fiscal year.
In-year Reports are generated monthly, quarterly or as needed.
5. Mid-year Review which are prepared by MDAs and MOF (BIU, PEMU, NTRU) and
summarize the first six months of the budgets performance and re-evaluates
macroeconomic assumptions that were used to set sector ceilings and, if necessary,
revises allocations for the remainder of the fiscal year.
6. Citizens Budget which is prepared by MOF (BPPU, BIU), and is a condensed version
of the budget that was passed by Parliament. It is a guide for the public and it
explains the budget in less technical terms than other documents that present the
budget. It includes a broad review of the macroeconomic indicators that were used
to determine sector ceilings. It also includes aggregate figures for actual expenditure
and revenue figures from the previous fiscal year, and projected expenditure and
revenue for the current fiscal year.
During the budget monitoring and evaluating stage of the budget cycle, GOG should publish
the following documents:
7. Year-end Report which shows the position of GOGs accounts after the close of the
fiscal year. It should also include an evaluation off the progress made towards
achieving the goals and objectives of the NMTDPF. This is prepared by MOF with
assistance from GAS, GRA and GSS.
8. Audit Reports which are prepared by GAS and evaluate the GOGs financial
performance and non-financial performance.
In addition to the eight reports or budget documents listed above, each MDA and
governance institution should publish an annual corporate plan and annual report. The
corporate plan aligns a MDAs planning and budgeting by explaining how internal
management systems and organization functions and mandates will help achieve MTDP and
program objectives in any given fiscal year. The annual report will be similar to the Year-end
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Report discussed above, however it will explain a MDAs performance compared to what
the MDA expected to achieve in MTDP and corporate plan.
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