The Individual Design Project is a project to build a database with clearly defined users of the database.

Stage One is to produce a data requirement document. The key point of this exercise is to make you think in terms of what this databases purpose and whom does it serve. However, the requirement document is only on what data is in the database, with emphasis on entities.

You only need to produce a short Data Requirement document (100+ words, typed). The document form is, other than some brief explanations, a list of entities with each an explanation of what data are included.

You can follow the format of Appendix A.

BELOW IS EXAMPLE OF APPENDIX A

This appendix describes the users requirements specification for the Branch and Staff user views of the DreamHome database system. For each collection of user views, the Data Requirements section describes the data used and the Data Transactions section provides examples of how the data is used. A.1 Branch User Views of DreamHome A.1.1 Data Requirements

Branches

DreamHome has branch offices in cities throughout the United Kingdom. Each branch office is allocated members of staff, including a Manager, who manages the operations of the office. The data describing a branch office includes a unique branch number, address (street, city, and postcode), telephone numbers (up to a maximum of three), and the name of the member of staff who currently manges the office. Additional data is held on each Manager, which includes the date that the Manager assumed his or her position at the current branch office, and a monthly bonus payment based upon his or her performance in the property for rent market.

Properties for rent

Each branch office offers a range of properties for rent. The data stored for each property includes property number, address (street, city, postcode), type, number of rooms, monthly rent, and the details of the property owner. The property number is unique across all branch offices. The management of a property is assigned to a member of staff whenever it is rented out or requires to be rented out. A member of staff may manage a maximum of 100 properties for rent at any one time. When a given property is available for rent, the property details will be displayed on the DreamHome Web site and, when necessary, as advertisements in local and national newspapers.

Property owners

The details of property owners are also stored. There are two main types of property owner: private owners and business owners. The data stored for private owners includes owner number, name, address, telephone number, email, and password. The data stored on business owners includes name of business, type of business, address, telephone number, email, password, and contact name. The password will allow owners access to parts of the DreamHome database using the Web.

Clients

DreamHome refers to members of the public interested in renting property as clients. To become a client, a person must first register at a branch office of DreamHome. The data stored on clients includes client number, name, telephone number, email, preferred type of accommodation, and the maximum rent that the client is prepared to pay. Also stored is the name of the member of staff who processed the registration, the date the client joined, and some details on the branch office at which the client registered. The client number is unique across all DreamHome branches.

Leases

When a property is rented out, a lease is drawn up between the client and the property. The data listed in detail on the lease includes lease number, client number, name and address, property number and address, monthly rent, method of payment, an indication of whether the deposit has been paid deposit (calculated as twice the monthly rent), duration of lease, and the start and end dates of the lease period.

Staff

Members of staff with the role of Supervisor are responsible for the day-to-day activities of an allocated group of staff called Assistants (up to a maximum of 10, at any one time). Not all members of staff are assigned to a Supervisor. The data stored regarding each member of staff includes staff number, name, address, position, salary, name of Supervisor (where applicable), and the details of the branch office at which a member of staff is currently working. The staff number is unique across all branches of DreamHome.