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The Meyers Pharmaceutical Company, a drug manufacturer, has the following internal controls for billing and recording accounts receivable: You are the Auditor, in order to

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The Meyers Pharmaceutical Company, a drug manufacturer, has the following internal controls for billing and recording accounts receivable: You are the Auditor, in order to understand the Meyers Billing system, you will read the scenario below and make a Flowchart of the billing function as a means of understanding the system. An incoming customer's purchase order is received in the order department by a clerk who 1. prepares a pre-numbered company sales order form on which is inserted the pertinent the customer's name and address, customers account number, quantity. and items ordered. After the sales order form has been prepared, the customer's purchase order is attached to it The sales order form is then passed to the credit department for credit approval. Rough 2. approximations of the billing values of the orders are made in the credit department, for those accounts on which credit limitations are imposed. After investigation, approval of credit is noted on the form Next the sales order form is passed to the billing department, where a clerk uses a computer to generate the customer's invoice. It automatically multiplies the number of items times the uni price and adds the extended amounts for the total amount of the invoice. The billing clerk determines the unit prices for the items from a list of billing prices. The invoice copies are designated as follows. (a) Customers copy (b) Sales department copy, for information purposes. (c) File copy (d) Shipping department copy, which serves as a shipping order. Bills of lading are also 3. prepared as carbon copy by-products of the invoicing procedure. The shipping department copy of the invoice and the bills of lading are then sent to the shipping department. After the order has been shipped, copies of the bill of lading are returne to the billing department. The shipping department copy of the invoice is filed in the shipping department. 4. 5. In the billing department, one copy of the bill of lading is attached to the customer's copy of ti invoice and both are mailed to the customer. The other copy of the bill of lading, together wit the sales order form, is then attached to the invoice file copy and filed in invoice numerical order As the computer generates invoices, it also stores the transactions in an electronic file that is used to update the accounting records daily. A summary report is generated and all journals and ledgers are printed for a hardcopy of the records. 6

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