The personnel continue to prepare the banquet hall for tomorrow's event. The audio visual personnel completed the set up of the speakers. Spotlights and ambient lighting fixtures are in the process of installation around the stage and on the ceiling. Their corresponding control booths are also being set up.

As the audio visual set up reaches completion, you approach the audio visual personnel and request that they test the equipment out with you. This is to determine the proper strength and temperature of the lighting fixtures. This also helps identify an appropriate volume for the speakers and the direction they should face.

While the equipment is tested, the electricity gets cut off. At first, you instruct the staff members to stay in their places. This might be a simple flicker of the lights, or it might be something affecting the whole hotel. However, you learn that only the banquet hall is experiencing electricity issues. You realise that there is something wrong.

First, you instruct the electrician to close turn the venue's circuit off. This is so that the equipment is protected and they do not suddenly start up if the electricity returns. This also prevents personnel from being electrocuted. With the power source off, you and the electrician approach the audio visual technician and ask to see how they set up their power supply for the lights and speakers. You learn that the sockets have been severely overloaded, which has caused the outage.

Together, you circle the venue to assess each audio visual appliance prepared. For each overloaded socket, the electrician provided appropriate suggestions to help distribute the power load. This can help prevent any risks that come with overloaded outlets, such as blown fuses, fires or damage to the wiring of the outlet. Some suggestions made include establishing additional sources of power. It also includes repositioning some equipment so that they can rely on different outlets. These include establishing additional power supplies to reroute some of the sockets. It also includes repositioning some equipment so that they can rely on different sockets.

When the electrical arrangements are deemed safe, the electrician turns on the venue's circuit. Gradually, each piece of equipment is turned on and tested. Each personnel is also given guidance on what to do should they encounter this situation again. No further issues followed.

Task 1.2: Written Questions

1. Based on Mini Scenario 2, identify the hazard that was present in the banquet hall.

1. Identify the risk that the identified hazard posed to the personnel in the banquet hall.

1. Outline the actions taken by you, as the banquet manager, to take a lead in addressing the identified risk.

1. Briefly explain why the actions taken to address the outlets are considered emergency solutions.