This assessment will assess your skills and knowledge to organise meetings including making arrangements, liaising with participants, and developing and distributing meeting related documentation in relation to BSBOPS405 Organize business meetings unit of competence. The following table maps the assessment activity against elements and performance criteria of the Unit: Elements and Performance Criteria ELEMENT PERFORMANCE CRITERIA Elements describe the essential outcomes. Performance criteria describe the performance needed to demonstrate achievement of the element. 1. Prepare meeting documentation and details. 1.1 Identify type and purpose of meeting being organized. 1.2 Identify and comply with legal, ethical and organizational requirements for business meetings. 1.3 Make meeting arrangements according to meeting and participants requirements. 1.4 Prepare notice of meeting, agenda and meeting papers according to organizational requirements. 1.5 Distribute documentation and meeting details to participants within designated timelines. 1.6 Confirm presence of required resources prior to meeting commencement. 2. Record meeting outcomes. 2.1 Take notes of the meeting. 2.2 Outline key decisions and actions for implementation. 2.3 Review minutes for accuracy and submit for approval by the nominated person. 2.4 Distribute relevant post-meeting materials to attendees within designated timelines. Assessment Task: As a student of this course, you are required to demonstrate your competency in organizing and conducting a business meeting. You will plan and conduct a meeting with your fellow students, and your trainer will act as an observer and provide feedback on your performance. Your meeting should address the following criteria: 1. Preparation and Communication. Develop a clear and concise purpose for the meeting. Identify and invite relevant participants. Send out an invitation email with the agenda and meeting details. Check and confirm participants' attendance and special needs. 2. Conducting the Meeting. Introduce yourself as the chairperson and welcome participants. Follow the agenda and keep the meeting on track. Encourage active participation and manage any conflicts or disruptions. Ensure that all discussion points are covered and all participants have had the opportunity to speak. Delegate someone to take minutes and summarise the key decisions and actions. 3. Post-Meeting Activities. Distribute the meeting minutes to participants within the agreed timeframe. Follow up on any actions and deadlines. Evaluate the effectiveness of the meeting and identify areas for improvement. You will be assessed on your ability to perform each of these activities effectively and efficiently. Your trainer will provide you with specific feedback on your strengths and areas for improvement based on your performance. Submit all related workout notes, email invitation sent, documents drafts and PPT.