This four (4) part assignment introduces students to an important part of the purchasing process. Once the organization's needs have been identified and a supplier has been selected, an order needs to be placed. Purchase orders not only indicate the what and how much and from whom, they also create a trail to which the organization can be invoiced by the supplier. In this assignment Students will act as the procurement representative and the bidders who are interested in selling their products.

The four (4) parts are broken down as below:

Part 1 - Request for Quotation

Part 2 - Bid Responses

Part 3 - Submission Review & Award

Part 4 - Purchase Order

The Total Assignment is worth 40% of the total grade. Each component is worth 10%

Part 1 - Request for Quotation

Your organization is a private lab that runs a variety of tests for veterinarian clinics. More equipment is needed as the business is growing; this week it was noticed that two (4) microscopes, two (2) premium rotary evaporator, and two (2) microcentrifuge are needed for Lab Room 5. The organization's budget is $50,000. As the procurement representative, your first step in the order is to fill in the Request for Quotation template with information that would be required to make this purchase.

• Complete the Request for Quotation form on the course site and submit in FOL
• Students are encouraged to research the pricing for the items indicated so that you know what it is you are buying and the potential budget

Part 2 - Request a Quotation Bids

In this part students will act as bidders, you now need to complete the Request for Quote template as a bidder; this document will be used to communicate to the seller's market what your organization is looking for.

• Complete the Request for Quotation template for three (3) different bidders using different pricing and different information
• Ensure the Request for Quotation is filled out completely so that the procurement representative has all the information needed to make a decision
• Students are encouraged to research actual pricing and can use real supplier information in their responses
• These bid submissions will be randomly distributed to the class for part 3

Part 3 - Submission Review & Award

The Request for Quotation has closed and you have received five (5) bids from interested suppliers. The procurement representative will review the bids and consult with the internal client to confirm award. Using excel, students are to create a document that will allow them to compare the bid information from the quotes provided by the professor. Students should use their knowledge from class to support their decision.

• Produce an excel file that will show the comparison between the bids received
• Prepare an explanation as to why a specific bidder was selected
• Produce a letter that will be used to notify the successful bidder
• The excel file, explanation of why, and letter need to be submitted to FOL

Part 4 - Purchase Order

Now that the successful bidder has been identified an order needs to be place to formally secure and eventually receive the goods.

• Produce a Purchase Order for the successful bidder, students can use a purchase order template from the internet or create their own
• Submit the Purchase Order and the successful bid in FOL