1. To complete this task, you must discuss the task your team will undertake during the period of this assessment.
2. Seek an opportunity within your organisation for your team to undertake a task for this assessment. Ensure that the task your team will undertake can be completed within the period of your assessment.
3. Arrange a meeting with your team. Ensure that your team has at least two team members aside from yourself.
4. Review the completed Diversity and Ethical Principles template from Task 2: Section 5
5. Access the following templates provided within this workbook:
   1. Action Plan. Use this to record your discussion with your team members.
   2. Observation Form which outlines all the skills you need to demonstrate in this task. Provide your assessor with a copy of the Observation Form.
6. Review the instructions here and the skills outlined in the Observation Form. Arrange a time with your assessor to observe you in conducting the team meeting. Discuss all requirements of the task with your assessor and prepare these before the meeting.

Your assessor will complete the Observation Form.

If direct observation is not possible, record the meeting in a video. Ensure to obtain permissions first from persons involved before doing so.

7. Conduct the meeting. During the meeting, you must:
   1. Discuss the task that your team will undertake
   2. Partially complete the Action Plan by establishing the following with your team members:
      • At least one action item for each team member. Ensure to include one action item for yourself.
      • At least one team member assigned to each action item
      • Planned implementation dates for each action item
      • Expected results for each action item
   3. Ensure that all team members understand their responsibilities
   4. Implement the policies identified in the Diversity and Ethical Policies template
   5. Ensure to fill up the Action Plan using appropriate:
      • Vocabulary
      • Grammar
      • Writing conventions

Action Item	Person Responsible	Planned Implementation Date	Anticipated Result	Date Implemented	Actual Result	Assessor’s Signature

(only complete the answers in the table)

For Trainer use only- Mark with 'X' in the box directly across

Section 1: Observation Form

Did the learner demonstrate the following during the meeting with their team members?	Yes	No
1. Delegate responsibilities to each team member
2. Ensure that each team member understands their responsibilities Did the learner: Ask each team member to repeat their responsibility to ensure they remember
Allow team member to ask questions or clarifications regarding the delegated responsibility
3. Engage team members to participate Did the learner: Ask each participant for their opinion on the topic being discussed
Ask each participant to share their views and opinions
4. Motivate team members to participate Did the learner: Explain what the team can learn from the task
How they can help the organisation by completing the task
5. Adapt personal communication style to build:
a. Trust
Did the learner assure team members that they will answer all questions or clarifications the team can think of to the best of their abilities
Maintain a cheerful tone while conversing with team members
b. Positive Working Relationships
Did the learner: Greet the participants (e.g., ‘Good morning’ or ‘how are you?’)
Provide words of encouragement (e.g., ’I know it might be a bit difficult but I know you can do it!’)
6. Encourage the team to collaborate Did the learner: Had the team discuss with their peers
Support the team members to answer their team member’s questions if they would like to
7. Implement the requirements identified in the Diversity and Ethical Policies template Did the learner: Implement the Policy on Diversity?
Implement the Policy on Ethical Conduct?
OVERALL FEEDBACK TO LEARNER