UNIT 3A Holding Formal Meetings

(Based on the work of Terry Whitson)

When holding a formal meeting, there is a direct link between the 1) agenda, 2) actual meeting, and 3) minutes submitted after the meeting. You will be viewing a recent Cedar Rapids City Council meeting in this assignment to observe and provide feedback on these three components.

1. Follow the link below to the February 23, 2021 Regular Session of the Cedar Rapids City Council.Open the meeting video link and click on the "Full Agenda" tab in the green box. Follow along with the Agenda while watching the video.

Zoom Meeting Video and Full Agenda: http://cedarrapidsia.swagit.com/play/02242021-1359

2. Review the "Minutes" document that were typed and submitted after this meeting was held:https://cms8.revize.com/revize/cedarrapids/CityCouncil/2021/2021-02-23_Minutes.pdf

3.Answer the following questions:

Planning for the meeting (from the leader/facilitator's perspective):

1. Was there an objective clearly stated for the meeting ahead of time so participants knew why they were attending the meeting (Agenda)?

1. Did the agenda include all the important parts according to the meeting?

1. Was the role of participants attending the meeting clearly stated according to the lecture? (Facilitator, moderator, recorder)

1. Were ground rules set?

During the meeting:

1. Please give an example of how participation in the meeting was encouraged.

1. Were there difficult behaviors present at the meeting? If so, what and how were these difficult behaviors handled?

1. Were participants prepared for the meeting? If not, what could have been done to encourage more effective participation?

Participants in the meeting:

1. Were they prepared and actively engaged in the meeting? Please give anexample and explain.

After the meeting:

1. List what was included in the "Minutes" document

1. Based on your observations of the meeting, is there anything else that you would like to share that you observed went well or should have been done differently to make the meeting more effective.

Want to view other City Council meetings? Go to http://www.cedar-rapids.org/local_government/city_council/city_council_meetings/council_meeting_documents.php