Wedding Plan RISK REGISTER
Risk Description	Impact Description	Probability Rate 1 (LOW) to 5 (HIGH)	Impact Rate 1 (LOW) to 5 (HIGH)	(IMPACT X PROBABILITY) Address the highest first.	Strategy	Mitigation action	Owner
large number of unexpected guests	This will lead to extra prep for the wedding in mens of transportation, food and accommodation	4	5	20	Accept	Planning for extra guests arrangements will reduce the risk	Event manager
Unexpected rain or storm	The guests may not be able to reach the venue on time and the wedding time may get delayed	3	5	15	Mitigate	Alternate arrangements should be made in terms of weather regarding the location, also weather forecast need to be done	Event manager
Power failure	The wedding decoration and the prep for the wedding get delayed which will have high impact on time	2	4	8	Mitigate	Aletrnate generators should be arranged	Electrician
Fire or accident on the venue	Due to which the wedding may be cancelled	2	3	6	Mitigate	Make sure to keep the emergency contacts list for any immediate assistance	Event manager
Unexpected expenses	Due to any loss or theft or due to excess guests, it may increase the budget	4	5	20	Mitigate	Ensure to monitor the expenses and reserves	Groom/Bride parents
Transport breakdown	Due to which the guests may not reach on time	4	5	20	Accept	Shuttles can be arranged in order to mitigate	Event manager
unfinished decoration	The desired outcome will not be achieved at the wedding venue	3	4	12	Mitigate	Supervise the decoration to finish on time, also can hire a spot dcor near the venue	Event manager
Insufficient parking space	Due to which the guests may not be able to park the vechile and this may create a traffic	5	5	25	Accept	Should make the additional arrangements of the parking	Event manager
Liquor license	Legal issues may arise if prior approval is not obtained	4	5	20	Avoid	Require to get the license prior the wedding plan	Event manager
Jewellery lost	If any the wedding jewellery is lot it will impact to high expense due to last minute purchase	4	5	20	Accept	Ensure the jewels are kept in the safety locker and noby can access unless the parents	Groom/Bride parents
Musicians got cancelled	During the event day the musicians wer not able to turn up and due to which additional cost incur by booking another troop	1	5	5	Transfer	The contract should be mention all the details regarding the cancellation and its fees	Event manager
Food allergy	Some guests may be allery for certain food which leads to the dissatisfaction	3	5	15	Mitigate	While the food prepartion can inform the caters to display the allery content of the ffod	Event manager
Flowers delivery delayed	Due to which the decordation may get delayed for the event	3	4	12	Avoid	Search for any local vendor inorder to cover the delays at the last minute	Florist
Invitations are not printed correctly	This leads to extra cost for printing it again	4	5	20	Mitigate	This need to be done correctly during the proofing of the wedding invitation before printing them	Event manager
Invitation delivery	If the invitations are not delivered to the guest on time they will not be able to make for the event on time	4	4	16	Mitigate	Ensure the wedding invitations are printed and delivery to the guests 2 mons earlier	Bride/Groom parents
Inexperienced Caterer	if the caterer is not experienced, it leads to bad food quality and leads to customer dissatisfaction	5	5	25	Transfer	the food vendor should be selected and the menu itmes samples should be get from the caterer before booking	Event manager
Transport vechile damage	Rented car got damaged due to any accident, extra cost will incur for the damage	3	4	12	Transfer	The damages which occur can be covered under the insurance, so the contract can mention the same	Event manager
Insufficient accommodation	if less rooms were arranged and not planned as per the count, it leads to dissatisfaction of the guests	3	4	12	Mitigate	Reserve additional rooms for emergency purposes	Event manager
Minister illness	If the minister is ill and he will not be able to perfor the ceremony	2	5	10	Accept	Enure to make the availability of the local chruch pastor	Family memebers
Boring Music	The guests will be bored and not enagaged, which leads to dissatisfaction	2	5	10	Avoid	Ensure to hire a local mucisian, also do the research with the reviews of the music band	Musicians
Poor amenities	If the amenities at the wedding hall is poor, like accessible to wheel chair, the guests will not be happy	3	3	9	Mitigate	Make arrangements for the ramp at all accessible areas	Event manager
Vendor selection	Poor vendor selection will leads to the poor qulaity of work and will lead to dissatisfaction of the event	2	4	8	Avoid	Research reviews of the vendors before hiring	Event manager
make up artist delay	Leads to poor make up qulaity due to inadequate time and which will make them for the event late	2	4	8	Mitigate	Arrange transportation for the makeup artist to reach on time	Event manager
Poor light fixtures	Due to poor light fixtures, the photo qulaity will be poor	3	4	12	Mitigate	The photographer should visit the wedding hall before the event	Photographer
Damaged liquor bottles	Due to which lead to demand for the liquor where all the guests will not be able to enjoy the event	3	4	12	Transfer	Make arrangements with different vendors	Vendor
Inadequate seating arrangements	If the seating arrangements are less, which leads to the guests to stand during the event	4	4	16	Mitigate	Enure to book extra seating arrangement from the vendor	Event manager
Accidents during event	First aid should be enabled for any such incidents due to which event will be disrupted	2	5	10	Accept	Emergency contact list shpuld be updated	Event manager
COVID 19 protocols	The event is conducted post pandemic, check for the government updated policies for the large gatherings	4	5	20	Mitigate	Keep updated policies and procedures and follow government protocol	Event manager
Rental dishes damaged	During the transportation of the rental dishes are samaged require to arrange a new or additional dishes and charges may incur	3	4	12	Accept	Always find a local vendor for the rental of dishes	Caterer
Poor decoration	The outcome of the dcor will not be good and rework would require which may incur additional cost	4	5	20	Mitigate	Should supervise the decoration as suggested by the family and the supply materials should be planned beofre 3 days of the event	Decorators
Incorrect information in invitation	Incorrect information will lead to confusion for the guests and additional inquires may require from the bride and groom side	4	4	16	Mitigate	Proof read the information before printing the invitation	Event manager
Bride/Groom clothes	The clothes need to be arranged ahead and trail for the dress should be performed in order to mitigate the last minte shopping for the dresses	2	5	10	Mitigate	It leads to extra expenses and dissatisfaction over the costume	Bridesmaid
Delay food preparation	Which leads to wait the guests for the food and which cause the dissatisfaction for the guests and the bride and groom family	3	5	15	Transfer	Backup plans need to be provided with the menu which can accommodate and also procuring the materials for preparation should be done a week before	Caterer
Food wastage	Due to excess preparation food may get waste which leads to waste of money	4	5	20	Mitigate	Plan the quantity and also if any excess food is there, can arrange to give for any orphange	Caterer
Damaged flowers	While receving from the vendors the real flowers are damaged which leads to missing flowers in the decoration	3	5	15	Mitigate	Arrange some artificial flowers in canse of emergency and also local vendors or florists should be reserached	Florist
Damage to the facilities	The wedding venue facilities would be damaged accidentally which leads to extra cost	3	5	15	Transfer	The damages which occur can be covered under the insurance, so the contract can mention the same	Event manager
Failure to finalize the guest list	This may leads to improper arrangements in terms of accommodation, food and transport which leads to dissatisfaction of guests and cost	2	5	10	Accept	The guest list should be finalized while sending the wedding invitation	Event manager
Forgetting the important guests to invite	This will leads to the relationship damage for the family	2	5	10	Mitigate	Triple check the guest list and confirm the family memebers	Event manager/family
Breaking wedding tradition	It may lead to critical due to the religious customes	3	5	15	Avoid	Ensure with the family regarding the cermonies and the timing of the cermonies	Event manager
Conflict between vendors	Due to personal crisis or miscommunication the conflict occurs due to which the service or product may get missed	4	5	20	Avoid	Ensure to communicate and co ordinate them sepeartely and check list should be made during the event	Event Manager

Attachments:

Wedding-plan-....xlsx