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You had the fundraising idea of operating a booth to sell soft drinks, coffee, croissants, and other baked goods in the library park where all

You had the fundraising idea of operating a booth to sell soft drinks, coffee, croissants, and other baked goods in the library park where all community events are held between May and August. They include all sorts of neighbourhood parties that showcase local street art dealers, performers, local shoppes and artists.

You approached Paws Support with the idea and a week later you got the approval to create the booth and were given a $4,700 advancement to cover the start up costs. Once you got the funds on May 1st, planning started. Among the activities performed you got donations, permits, signage, tent, display cases, water, electrical connections and the municipal permit for the booth.

One of the first steps is to pay in cash on May 1st to the Municipality for the booth permit (cost $940 for the season, 1 day or 4 months same cost, so it is expensed in May) and cleaning fees (pay for a refundable deposit of $470 that will be returned on August 31st if the boot receives no ticket from the municipality inspectors).

You were elated because the Library will allow your booth to conect and use the Library utilities. Water, Drain, and Electricity connections, use and dismantle after the event had a cost of $1,175 per month paid in cash on the last day of each month, first payment on May 31st. This fee includes safe storage of the booth and equipment during week days.

Next stop was at Equipment Rental to rent display cases, portable sink, warming oven, refrigerator, tables, two coffee markers, and a cash register for $705 per month. For the month of May add $470 for a refundable deposit that will be reimbursed after all the equipment has been returned in good shape (reduce the rent payable on Sep 5th). Rent is due on the fifth day of the following month (May payment and the deposit are due on June 5th).

On May 1st you ordered a Booth Tent that will last three summers (12 months) for $1,410 and signage for the booth for $470 that is immediately expensed, paid for both with your MasterCard whose balance will be due on July 2nd. A total of $3,525 has been pre-order on May 1st for coffee, coffee cups, lids, and stir Stix. Delivery scheduled for May 10th, one third of the total purchase has been used in the month of July. Payment of 50% each are due on May 15th and July 15th.

At General Drinks you ordered on account a total of 235 cases of soft drinks per month, to be delivered on the first of each month, for a $3.9 a case. Payment for the total of four months is due on June 30th. At the end of the month there were 6 cases in inventory.

You spoke to the owner of the local bakery to source Croissants and other assorted baked goods to sell for the fundraiser. You agreed on daily deliveries on Fridays, Saturdays and Sundays for a total of 705 units per month. You will pay $1.0 for each item on the last day of the month. If demand is high, you will phone the bakery and more units will be delivered on site after 8pm for free.

When needed you go to the local supermarket to purchase Coffee Creamer, Sugar and Milk, paying $235 cash during the month. All is used in the month. Every Friday morning you start setting everything up. You have been lucky to recruit other volunteers that will help you set up, manage and dismantle the booth every weekend. You got a schedule that guarantees a minimum of 2 people in the booth at any time.

The events during July were successful, everything was sold with only six full cases of soft drinks left. Sales of items for the month was $9,400, there was a donation jar that had $2,820 which was deposited at month end in the bank. The cash advance will be returned on September 10th together with the total funds raised in the summer.

To solve the problem assume the opening balance for the month is $6,580 for cash, $2,115 for Coffee, coffee cups and lids and $3,595.50 for retained earnings. The opening balance of Beverages Inventory is zero.

Required.

  1. Prepare the Balance Sheet (accrual basis) as of July 31st.Prepare the Balance Sheet (accrual basis) as of July 31st. (Round your answers to 2 decimal places. Negative amounts should be indicated by a minus sign. Leave no cells blank - be certain to enter "0" wherever required.)
    Amount
    Current Assets
    Cash
    Cash Advance Paws Support
    Booth Permit
    Cleaning Deposit
    Utilities
    Equipment Rental
    Equipment Rental Deposit
    Signage
    Coffee, coffee cups and lids
    Beverages Inventory
    Prepaid Beverages and Baked Goods
    Coffee creamer, sugar, milk
    Non current assets:
    Tent
    Accumulated Depreciation Tent
    Total assets
    Liabilities:
    Booth Permit Payable
    Utilities Payable
    Equipment Rental Payable
    Equipment Rental Deposit Payable
    Tent Payable
    Signage Payable
    Beverages Payable
    Coffee, coffee cups and lids payable
    Paws Support Cash Advance
    Total Liabilities
    Retained earnings
    Total Liability plus Equity

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