1. Gym Fit-Out

You have been hired to fit out a new gym in your suburb. The business owner has engaged you to purchase all equipment and furniture necessary to create a fully functioning gym out of bare, former office space. The project is estimated to cost $300,000 and is due to be completed within 9 months.

Part 1: Project Outline

To complete this part of the assessment, you will be required to complete a Project Outline document. It must include the following:

1. An overview of the organisation or part of an organisation you are focusing on. Background information, including project concept (50-100 words)

2. A scope statement, which identifies the geographical, administrative, and human resources boundaries of the project and risk management plan.

3. The project objectives, benefits.

4. Details of project deliverables, explaining each one and their purpose. Document a minimum of three Key Critical Success Factors that will tell the organisation your project has been successful.

5. Analysis of project assumptions, dependencies and constraints

6. Analyse information from a range of sources to identify the context of risk management for this project. Describe risk factors which may impact on the organisation’s ability to achieve its objectives and how they affect the organisation. Include political, economic, social, legal, technological and policy contexts.

7. A project timeline including analysis of the stages of the project to achieve identified outcomes and resources required.

8. A high-level project budget and identified funding source.

9. Approval and sign off evidenced in the required documentation

Part 2: Stakeholder analysis and Communication

1. Internal and External Stakeholders

a. To complete this part of the assessment, you will be required to Identify and analyse the project stakeholders, including a list of stakeholders and a stakeholder context diagram showing all internal and external stakeholders.

2. Communicate Project and Risk Management

You are to prepare an email communication to relevant stakeholders you have identified in Part 2, Q1.

The purpose of the email is to consult stakeholders to identify risks and to explain the risk management process applicable to the scope. As a minimum, your communication must:

• acknowledge the stakeholders and their relevance

• communicate about the project and risk management process and the scope of the project plan

• invite participation of stakeholders in the identification of risk related to the scope

As a guide, your response should be 150-250 words.

Part 3:Project Plan

To complete this part of the assessment, you will be required to write a document that details :

a. A list of the project deliverables.

b. A work breakdown structure (WBS) diagram or table and accompanying WBS key.

c. A budget.

d. A schedule for implementation, with resources allocated. You may choose to use a Gantt chart.

e. Information on the way in which record-keeping and reporting will take place during the project.

f. Approval and sign off evidenced in the required documentation

Part 4: Risk Analysis and Risk Treatment Plan

To complete this part of the assessment, you will be required to use a format of your choice or the Excel spreadsheet provided on the Moodle, to populate your responses

1. The Risk Register must include:

• a list of specific risks for the Scope

• cause/s of risk

• an assessment of the likelihood of risks occurring

• an assessment or consequence if risks occurred

• evaluation and prioritisation of risks for treatment

• how the Risk Register will be stored in the organisation according to the organisational policies and procedures. This includes following appropriate document style guides.

2. Determine the most appropriate options for treating risks in your Risk Register. Create a risk action plan to implement one or more of your risk treatment option/s identified in Part 4.1.

As a guide, your response should be 100-200 words.

Part 5: Final Project Report.

Write a Final Project report or cover letter to the senior manager of your nominated organisation to accompany your project and risk management plan. Your response should be approximately 250-300 words.

You should include:

a. A description of the project deliverables and outcomes achieved and processes against the project scope.

b. An explanation of the way in which project progress was monitored and controlled including finances, milestones, resources and quality.

c. A description of the ways in which risks were managed to ensure project outcomes are met.

d. A description of the financial recordkeeping associated with the project and how financial records were checked for accuracy.

e. A description of the arrangements used to transition of staff involved in the project to their new roles or reassign them to previous roles.

f. An explanation of the lessons learned from the project.

g. Approval and sign off evidenced in the required documentation.