You have recently started up an events management company after completion of the project management course at MANCOSA. After a month of rigorous marketing, a request was received to organise a 21st birthday party for a male customer. You have been tasked to carry out all planning and provisions from the venue to the catering, entertainment, deco as well as arranging an appropriate MC for the occasion which is to be held on the 9 November 2020 and should accommodate 150 guests. All arrangements should be finalised within 3 weeks and at least a week before the event date. You are required to submit a proposal within the next 15 days outlining how each of the following steps (all planning and preparation inclusive) would be effected:

GENERAL PROJECT TASK

The following needs to be done:

Arrange venue, deco and catering

Procure entertainment and MC- consult with client as to preferences

Finalise guest list

Design and send out invitations

Design Party Programme

Ensure safe parking

You know

Birthday is for a male customer

150 guests

You have constituted a good team, and have decided to pay as follows:

Events coordinator: R1000/hr

Events Administrator: R700/hr

Events Communication Officer: R800/hr

Desktop Designer: R900/hr

Caterer R700/hr

Question 1)

State the objective i.e. why your help is needed. State the project goal, plus any constraints or conditions. Break down the goal into several general services your Company will offer, and the value that each service offers to the client's birthday.

Question 2)

List all resources that will be needed, including your staff. Discuss assumed resources, including client information needed. Especially note external resources and requirements, e.g. does the venue need an Internet Connection?