Capstone College In your position as the program assistant for the Digital Arts Department at Capstone College in San Francisco, you assist the department coordinator with a variety of letter writing tasks. The department recently received a donation of $20,000 from Carl Beauville, a former student who now owns his own company called Beauville Animation at 300 Bayview Drive, San Francisco, CA 94332. As a result of a recent fund-raising campaign, more such donations are expected. To complete this case study, you write a thank you letter to Carl, and then adapt it as a form letter and send it to one other donor.

1. On paper, write a draft of the letter to Carl to thank him for the donation. Include a short description of how the money will be used to purchase new computers for the animation program. Mention how these new computers will assist students to develop cutting edge skills.

2. Determine the location of variable information in Carl’s letter and assign placeholders for the merge field names.

3. Open the file Case1_04.docx located in the Project.04 folder included with your Data Files, and then save the document as Thank You Form Letter in the same folder.

4. Based on your draft letter to Carl, edit the thank you letter and include placeholders for variable information.

5. Open the Mail Merge task pane, and then create a data source that contains only the field names you need for your letter.

6. Enter information for Carl Beauville and one other donor.

7. Save the data source as Thank You Form Letter Data, add field names to the document, review the letters, and then make adjustments to the main document and data source if necessary.

8. Save the merged document as Thank You Form Letter Merged, print a copy of the two letters, and then in the main document, deselect Preview Letters and save and close the document.