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business
megaproject management
Questions and Answers of
MegaProject Management
Is the plan for the availability of project resources adequate?
Are the original objectives and goals realistic?
Is the project making money for the organization?
Does the project avoid a dependence on the weakness of the organization?
Does the project take advantage of the enterprise’s strength?
Is the project team an effective organization for the project’s work?
Is the project being managed on a total “project management systems” basis?
Has an independent project evaluation been conducted?
How is the project customer image—is the customer happy with the project’s progress?
Are the project stakeholders comfortable with the progress of the project?
Is there anything that should be done that is not being done?
Does the project continue to have a strategic fit with the enterprise’s mission?
What opportunities are emerging?
What problems are emerging?
What is going wrong on the project?
What is going right (according to plan) on the project?
Where is the project with respect to schedule, cost, and technical performance objectives and goals?
Where the monitoring and evaluation should be carried out.
Who should monitor and evaluate.
When the project should be monitored and evaluated.
What monitoring tools should be used.
What should be monitored and evaluated.
What should be done about these deviations?
If there are deviations from the project plan, what caused these deviations?
Strategic fit in organizational purposes. Do the project results complement existing products and services being provided in the marketplace?
Development cycle time. Is the project being developed in sufficient time to meet or preempt competition?
Expected technical performance quality of the product or service resulting from the project. Does the project promise to provide value to the customer?
Effectiveness and efficiency in the use of the enterprise resources supporting the project. Were the right resources used in the most productive fashion to support the project?
How much of the PMIS information will be of interest to individuals external to the project team? What uses would these external people have for PMIS information?
What type of feedback would you expect from the installation team and what should be entered into the PMIS—for immediate use, for post-project use?
What schedule information should be in the PMIS and who should be responsible for populating the system and maintaining the information?
What cost information should be in the PMIS and what would it be used for during the project?
What technology information will be in the PMIS and why do you believe there should be technology information, if any?
Who is available to travel to the installation sites and what skills are required?
What are the contractual requirements for scheduled installation, training of operators, and training for diagnostic procedures?
What training is required for operation by indigenous personnel?
What is the sequence of installation for the various sites?
When can production be started on the final design models?
How long will it take to build and successfully test the three prototype models?
What is the latest technology and digital processing for metal detection devices?
Is there sufficient information stored within your organization’s PMIS to facilitate the smooth and efficient support of projects, that is, provide accurate, timely information to facilitate
Have the managers of your organization taken the time to assess the effectiveness of the information systems within your organization? Explain.
What PMIS hardware and software comprise the system in your organization?How? Is the system capable of meeting your requirements? What alternatives exist?
Do you believe that the information is used for legitimate purposes within your organization, that is, to promote the enterprise versus protect incompetent or wrong behavior? Explain.
What problems has your organization had with its information systems? How can these problems be managed on future projects?
Do the project managers in your organization understand the value of information? Is information used effectively as a tool in controlling projects?
Do the project managers in your organization understand the purpose of a PMIS? Explain.
Think about some of the recent projects completed by your organization. Was information effectively managed? Did the information system contribute to the success of the project?
Does the information system used in projects within your organization contain all the essential elements of a PMIS as described in the chapter? Why or why not?
Describe the flow of information of projects within your organization.What information is effectively communicated? What information is often lacking?
Do project team members understand the difference between data and information? Do the measurement and reporting systems that they use generate data or information? Explain.
Does your organization have an effective PMIS for each of its projects?Explain.
Why would you want to have background documents, such as the contract, the project management manual, and organizational polices and procedures, in the PMIS? What is the significance of having these
List and discuss some of the principles of PMIS.
What is the difference in a PMIS for a small project, say 3 months’ duration, and a large project, say 2 years’ duration? What design/content difference might there be between the two PMISs?
Discuss the essential factors in the establishment of an information system.
PMIS software can be essential to managing projects. What characteristics of software must project managers assess in order to determine appropriateness?
Describe a project management situation from your work or school experience.How was information managed? Was it an effective resource in project control?
Discuss some of the uses and misuses of project information.
What are some of the challenges in developing a PMIS?
What gives information value? How can information be used as a resource for project stakeholders?
List and discuss some of the essential elements of a project management information system (PMIS). What is the purpose of a PMIS?
What is the importance of the information subsystem to the project management system (PMS)? What is the relationship of this subsystem to the other subsystems of the PMS?
Reference corrective action plans in previous reports (what happened)16
Assign responsibility for action and give expected dates for improvement
Describe specific corrective actions taken and planned
Indicate effects on project baselines (what revisions are needed, when, why)
Describe specific cost, schedule, and technical performance impacts on other project elements (other contracts, areas, schedules, organizations, plans)
Emphasize the quantitative and specific rather than the subjective and general
Isolate significant variances and identify the reasons they occurred
What information about the project do I not need to do my project management job? Remember, too, that I can be overloaded with untimely and irrelevant information.
What is the cost of my not having adequate information about my project and how that project interfaces with other projects in the overall organizational strategy of the enterprise?
What information do I require to coordinate my project’s activities with other initiatives in the organization?
What information do I require about the enterprise that provides me with insight into how the project fits into the overall strategy of the organization?
What information do I need about other projects in the organization that interface with my project?
What information must I share with the project stakeholders to keep them informed on the status of the project?
What information do I need to do my job as project manager?
What are the cost and benefits of a PMIS?
What benefits could be derived from an improved PMIS?
How is project information distributed to functional departments?
How are best practices captured and passed on to others?
What information is provided by completed projects to support planning and implementation of other projects?
What improvements are needed to support projects in the future?
How are the present project management information needs being met and are they adequate?
Would you award a contract to this contractor again?
Do you recommend the contractor for these products and services?
Were change orders to the contract performed on a fair and equitable basis?
Did the contractor demonstrate flexibility in minor changes to the contract or was each minor change an issue?
Were the products and services usable by the consumer as delivered?
Did the contractor deliver the products and services called for in the contract?
Review the schedule for its consistency with project costs and with technical performance objectives.
Reconcile the schedule with organizational resource constraints.
Review the master schedule with project time constraints.
Estimate the time and cost elements.
Sequence the project work packages and tasks.
Develop the project work breakdown schedule with associated work packages.
Define the project objectives, goals, and overall strategies.
How are the budget and financial plans to be established to support the cost considerations of the budget?
What are the estimated costs?
What human and nonhuman resources are needed to execute each activity on the project?
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