1). Instructions
2).Bid proposal RP3409W13 kayaks
3).Bid Tabulation( RP3409W13)
4).Bid proposal X598Q659 Alumni magazine
5).Bid tabulation ( X598Q659)
6).Purchase order template
Attached you should find two bid proposals, which are typically generated from a purchase requisition (PR) and sent to suppliers for quoting. Also you should find the corresponding bid tabs (used for easy comparison of returned quotes from various suppliers). From this information, you must 1. Calculate the total bid prices for each vendor (show your calculations in Excel for full credit). 20pts For Bid #RP3409w13, the Department of Recreation, Park and Tourism Administration (RPTA) has requested 14 single-person touring kayaks. In addition to the base bid, they want to add an easy-to-reach low-profile front day hatch to each, as well as purchase one paddle and one personal floatation device per kayak For Bid #x598Q659, wiU Alumni Association wants 112,000 copies of each issue of the magazine, with each issue being 24 pages plus the cover (28 total). Additionally, they have decided to add Soft Touch Aqueous coating to the front and back cover and pre- mail/ink jet addresses to each issue. * 2. Create a purchase order (PO) for both bid proposals, based off the information you have, using the PO Template on WestenOnline (20pts). To which vendors would you award these bids? Remember for govermment purchases, it is based solely on price (given all the specs of the bid proposal are met). Be sure to include all relevant and necessary information on the purchase orders (listed below). The majority of the information can be found on the bid proposal. For the material & quality specifications required on the PO, you may just include a comment within the description stating, "Material and quality specifications per Bid Proposal # "instead of retyping all of the information (be sure to insert the correct bid number). Additionally, under the description, be sure to detail any chonges you want to make to the original proposal. If you don't tell the supplier of the changes, they have no way of knowing REMEMBER:THIS IS YOUR CONTRACT! 1. 2. 3. BUYER INFORMATION, Including appropriate SHIP-TO ADDRESS SUPPLIER INFORMATION PURCHASE ORDER NUMBER and REQUISITIONER (which is the original department requesting that you make this purchase) PO number for the kayaks is P345987W ii. i. PO number for the alumni magazine is X362100 4. ACCOUNT NUMBER i. Account number for the kayaks is #FT80072 1301. Account number for the alumni magazine is #5S200873 745. ii. 5. PAYMENT TERMS-The payment terms for both purchases should be Net 60 days 6. SHIPPING TERMS (Both FOB point and Shipped Via) 7. QUANTITY &UNIT OF MEASURE (UOM describes the quantity) 8. DESCRIPTION 9. PRICE 10. MATERIAL&QUALITY SPECIFICATIONS 11. AUTHORIZATION SIGNATURE BID NO. RP3409W13 PROJECT NAME: Kayaks The Undersigned has read and understands all of the documents comprising the bid documents and any and all related addenda for this project and does hereby submit the following bid: Description Single-person touring kayaks (sit-in sea kayaks) for instructional and recreational use. Must be efficient over long distances. Needs to have a rudder or skeg tracking system to deal with wind and currents. Required repositionable thigh braces and slide foot braces. Must include cargo space and carry handles at bow and stern. Quantity Material Color Length Width Depth Weight Weight capacity Seat Type Padded/foam, adjustable 10 (Quantities are estimated), please provide quantity break schedule if available ABS Plastic or Composites only (no Polyethylene plastic) Prefer yellow, but open to other options Length not to exceed 17 feet Width not to exceed 26 inches 13-15 inches 30-50 lbs (not to exceed 50 lbs) 400 lbs Minimum of one, prefer two, for dry cargo storage sealed with rigid bulkheads to provide ample space for gear. Press-lock hatch covers for a watertight seal Hatch Safety features Integrated rescue system combination bungee cord, perimeter line and paddle recess aft of the cockpit Delivery (FOB Macomb). Price to be inclusive of delivery; carrier of vendor's choice. If not included in price, add freight charges as a separate line item on the quote Central Receiving Attn: RPTA Western lllinois University 1 University Circle Macomb, IL 61455 Total (for above specifications) per kayak$ Altemates in addition to base specifications and quote: 1-Cost to add Bungee deck rigging with reflective, static perimeter safety line. 2-Cost to add easy-to-reach low-profile front day hatc 3-Cost to add one paddle and one personal floatation device per kayak+ RP3409w13 BID TABULATION Project 1/15/2019 12-54 2051 W US 10 31 652 Wa on, GA 30117 057.00 528 147 191 225 BID NO.: X598Q659 PROJECT NAME: Printing of Western News Alumni Magazine The Undersigned has read and understands all of the documents comprising the bid documents and any and all related addenda for this project and does hereby submit the following bid Quantity 108,000 each issue (three issues per year). 17w x 11 h flat; 8.5 wx11 Th folded (bleed edges) 32 plus cover (36 total) Cover pages: 100# Text Weight-Soft Gloss (or specify printers comparable stock- Size Pages Stock Text pages: 70# to match Soy Inks Format Proof Bindery Quality Provided on CD in InDesign for Mac or pdf to printers drop box Proof required Print flat, score, fold, saddle stitch and trim to finished size This printing MUST be of the highest quality in all aspects of printing. WIU will reject the printing if the quality is not satisfactory. Delivery (FOB Macomb, IL) Printer is allowed 10 working days to produce color proof and deliver finished printing to local post office Per issue (for above specifications) Total (for above specifications) Annual- 3 issues per year Alternates in addition to base specifications and quote: 1 Cost/credit for each additional/fewer 1,000's per issue 2- Cost/credit for each additional/fewer 4 text pages per issue .. Aqueous $ 3-Cost to add coating to front and back cover Aqueous $ or Soft Touch 4-cost to print/insert a #9 White Remittance Envelope (3c/1c) in center spread." $ + 5- Cost per issue for pre-mail/ink jet addresses from provided database (Printer will drop ship from their local PO) Printer agrees to 1% per day discount for late delivery. Printer ogrees to return all materials in original condition, provided or purchased for this printing along with 10 samples to: University Relations, Sherman Hal 302 Western linois University, 1 University Circle, Macomb, IMinois 61455. Signature Date Bid # X5 98Q659 Project ALUMNI MAGAZINIE BID TABULATION Date VENDOR #1 VENDOR #2 VENDOR #3 VENDOR #4 BIDDER ADDRESS CITY/STATE Printing Astoria Print& Press Brees-EE Copy & Print Gully Print Company 350 West River Drive 1500 Main St 234 East Jefferson untington Lane MOLINE, IL 61244 ASTORIA IL 61501BREESE, IL 62230 BIRMINGHAN, AL 35201 PRICED PER ISSUE ACCORDING TO THE QUOTE Per Issue Base Bd Alternates in addition to base specifications and quote 2. Cost/Credit per issue to add 4 text pages 4. Cost per issue to add Soft Touch Aqueous 6. Cost per issue to premail/address Total Amount Accepted (Base plus Alternatives) 31,478.00 541,589 00 30,145.00 S 29,896.00 +169.32/-263.89+126.28/-126.28 +44/-36 220 275 850 1250 +65/-65 275 1230 1645 3575 +312/-0 cannot cannot supply cannot supply +140/-320 575 3100 insert envelope PURCHASE ORDER WESTERN ILLINOIS UNIVERSITY Street Address) City, ST ZIP Codel Phone Number Fax Number Account Number] TO: [Vendor Name] Company Name] Street Address Cty, ST ZIP Codel Phone Number] SHIP To Recipient Name Company Name] Street Address) Cty, ST zip Code] Phone Number) .. NUMBER [P.O. number] The P.O. number must appear on al related correspondence shipping papers, and invoices) Delivery Due Date P.O DATE REQUISITIONER SHIPPED VIA F.O.B. POINT PAYMENT TERMS Pick the Date UNIT OF MEASURE QTY DESCRIPTION UNIT PRICE TOTAL Description of ltem SUBTOTAL SALES TAX (TAX EXEMPT) SHIPPING AND HANDLING OTHER TOTAL 1. 2 Enter this arder in accordance with the prices, terms, delivery 3 Please notify us immediately if you are unable to ship as 4. Send all correspondence tb: Please send two copies of your invoice method, and speciications listed above specified your name here Street Address City, ST ZP Codel Phone Number Fax Number) Authorized by your name here Pick the Date Attached you should find two bid proposals, which are typically generated from a purchase requisition (PR) and sent to suppliers for quoting. Also you should find the corresponding bid tabs (used for easy comparison of returned quotes from various suppliers). From this information, you must 1. Calculate the total bid prices for each vendor (show your calculations in Excel for full credit). 20pts For Bid #RP3409w13, the Department of Recreation, Park and Tourism Administration (RPTA) has requested 14 single-person touring kayaks. In addition to the base bid, they want to add an easy-to-reach low-profile front day hatch to each, as well as purchase one paddle and one personal floatation device per kayak For Bid #x598Q659, wiU Alumni Association wants 112,000 copies of each issue of the magazine, with each issue being 24 pages plus the cover (28 total). Additionally, they have decided to add Soft Touch Aqueous coating to the front and back cover and pre- mail/ink jet addresses to each issue. * 2. Create a purchase order (PO) for both bid proposals, based off the information you have, using the PO Template on WestenOnline (20pts). To which vendors would you award these bids? Remember for govermment purchases, it is based solely on price (given all the specs of the bid proposal are met). Be sure to include all relevant and necessary information on the purchase orders (listed below). The majority of the information can be found on the bid proposal. For the material & quality specifications required on the PO, you may just include a comment within the description stating, "Material and quality specifications per Bid Proposal # "instead of retyping all of the information (be sure to insert the correct bid number). Additionally, under the description, be sure to detail any chonges you want to make to the original proposal. If you don't tell the supplier of the changes, they have no way of knowing REMEMBER:THIS IS YOUR CONTRACT! 1. 2. 3. BUYER INFORMATION, Including appropriate SHIP-TO ADDRESS SUPPLIER INFORMATION PURCHASE ORDER NUMBER and REQUISITIONER (which is the original department requesting that you make this purchase) PO number for the kayaks is P345987W ii. i. PO number for the alumni magazine is X362100 4. ACCOUNT NUMBER i. Account number for the kayaks is #FT80072 1301. Account number for the alumni magazine is #5S200873 745. ii. 5. PAYMENT TERMS-The payment terms for both purchases should be Net 60 days 6. SHIPPING TERMS (Both FOB point and Shipped Via) 7. QUANTITY &UNIT OF MEASURE (UOM describes the quantity) 8. DESCRIPTION 9. PRICE 10. MATERIAL&QUALITY SPECIFICATIONS 11. AUTHORIZATION SIGNATURE BID NO. RP3409W13 PROJECT NAME: Kayaks The Undersigned has read and understands all of the documents comprising the bid documents and any and all related addenda for this project and does hereby submit the following bid: Description Single-person touring kayaks (sit-in sea kayaks) for instructional and recreational use. Must be efficient over long distances. Needs to have a rudder or skeg tracking system to deal with wind and currents. Required repositionable thigh braces and slide foot braces. Must include cargo space and carry handles at bow and stern. Quantity Material Color Length Width Depth Weight Weight capacity Seat Type Padded/foam, adjustable 10 (Quantities are estimated), please provide quantity break schedule if available ABS Plastic or Composites only (no Polyethylene plastic) Prefer yellow, but open to other options Length not to exceed 17 feet Width not to exceed 26 inches 13-15 inches 30-50 lbs (not to exceed 50 lbs) 400 lbs Minimum of one, prefer two, for dry cargo storage sealed with rigid bulkheads to provide ample space for gear. Press-lock hatch covers for a watertight seal Hatch Safety features Integrated rescue system combination bungee cord, perimeter line and paddle recess aft of the cockpit Delivery (FOB Macomb). Price to be inclusive of delivery; carrier of vendor's choice. If not included in price, add freight charges as a separate line item on the quote Central Receiving Attn: RPTA Western lllinois University 1 University Circle Macomb, IL 61455 Total (for above specifications) per kayak$ Altemates in addition to base specifications and quote: 1-Cost to add Bungee deck rigging with reflective, static perimeter safety line. 2-Cost to add easy-to-reach low-profile front day hatc 3-Cost to add one paddle and one personal floatation device per kayak+ RP3409w13 BID TABULATION Project 1/15/2019 12-54 2051 W US 10 31 652 Wa on, GA 30117 057.00 528 147 191 225 BID NO.: X598Q659 PROJECT NAME: Printing of Western News Alumni Magazine The Undersigned has read and understands all of the documents comprising the bid documents and any and all related addenda for this project and does hereby submit the following bid Quantity 108,000 each issue (three issues per year). 17w x 11 h flat; 8.5 wx11 Th folded (bleed edges) 32 plus cover (36 total) Cover pages: 100# Text Weight-Soft Gloss (or specify printers comparable stock- Size Pages Stock Text pages: 70# to match Soy Inks Format Proof Bindery Quality Provided on CD in InDesign for Mac or pdf to printers drop box Proof required Print flat, score, fold, saddle stitch and trim to finished size This printing MUST be of the highest quality in all aspects of printing. WIU will reject the printing if the quality is not satisfactory. Delivery (FOB Macomb, IL) Printer is allowed 10 working days to produce color proof and deliver finished printing to local post office Per issue (for above specifications) Total (for above specifications) Annual- 3 issues per year Alternates in addition to base specifications and quote: 1 Cost/credit for each additional/fewer 1,000's per issue 2- Cost/credit for each additional/fewer 4 text pages per issue .. Aqueous $ 3-Cost to add coating to front and back cover Aqueous $ or Soft Touch 4-cost to print/insert a #9 White Remittance Envelope (3c/1c) in center spread." $ + 5- Cost per issue for pre-mail/ink jet addresses from provided database (Printer will drop ship from their local PO) Printer agrees to 1% per day discount for late delivery. Printer ogrees to return all materials in original condition, provided or purchased for this printing along with 10 samples to: University Relations, Sherman Hal 302 Western linois University, 1 University Circle, Macomb, IMinois 61455. Signature Date Bid # X5 98Q659 Project ALUMNI MAGAZINIE BID TABULATION Date VENDOR #1 VENDOR #2 VENDOR #3 VENDOR #4 BIDDER ADDRESS CITY/STATE Printing Astoria Print& Press Brees-EE Copy & Print Gully Print Company 350 West River Drive 1500 Main St 234 East Jefferson untington Lane MOLINE, IL 61244 ASTORIA IL 61501BREESE, IL 62230 BIRMINGHAN, AL 35201 PRICED PER ISSUE ACCORDING TO THE QUOTE Per Issue Base Bd Alternates in addition to base specifications and quote 2. Cost/Credit per issue to add 4 text pages 4. Cost per issue to add Soft Touch Aqueous 6. Cost per issue to premail/address Total Amount Accepted (Base plus Alternatives) 31,478.00 541,589 00 30,145.00 S 29,896.00 +169.32/-263.89+126.28/-126.28 +44/-36 220 275 850 1250 +65/-65 275 1230 1645 3575 +312/-0 cannot cannot supply cannot supply +140/-320 575 3100 insert envelope PURCHASE ORDER WESTERN ILLINOIS UNIVERSITY Street Address) City, ST ZIP Codel Phone Number Fax Number Account Number] TO: [Vendor Name] Company Name] Street Address Cty, ST ZIP Codel Phone Number] SHIP To Recipient Name Company Name] Street Address) Cty, ST zip Code] Phone Number) .. NUMBER [P.O. number] The P.O. number must appear on al related correspondence shipping papers, and invoices) Delivery Due Date P.O DATE REQUISITIONER SHIPPED VIA F.O.B. POINT PAYMENT TERMS Pick the Date UNIT OF MEASURE QTY DESCRIPTION UNIT PRICE TOTAL Description of ltem SUBTOTAL SALES TAX (TAX EXEMPT) SHIPPING AND HANDLING OTHER TOTAL 1. 2 Enter this arder in accordance with the prices, terms, delivery 3 Please notify us immediately if you are unable to ship as 4. Send all correspondence tb: Please send two copies of your invoice method, and speciications listed above specified your name here Street Address City, ST ZP Codel Phone Number Fax Number) Authorized by your name here Pick the Date
